ADMINISTRATION COMMITTEE
AGENDA
Date of Meeting: Tuesday, February 8, 2000 Enquiry: Patsy Morris
Time: 9:30 a.m. Administrator
Location: Committee Room 1 392-9151 2nd Floor, City Hall
100 Queen Street West
Toronto
DECLARATIONS OF INTEREST PURSUANT TO
THE MUNICIPAL CONFLICT OF INTEREST ACT.
DEPUTATIONS/PRESENTATIONS.
COMMUNICATIONS/REPORTS.
1. EXPENSES OF MEMBERS OF COUNCIL.
(DEFERRED FROM JANUARY 11, 2000, MEETING).
City Clerk and City Auditor.
(November 29, 1999)
Recommending that:
(1) business travel expenses incurred by Councillors acting in their capacity as a chair or vice-chair of an agency, board or
commission be processed through the Council Services Unit of the Clerk's Division and charged to the business travel
account in the Council budget, and that the Council business travel budget and the travel budgets of the respective
agencies, boards and commissions be adjusted to reflect this change in policy;
(2) all business meeting, entertainment or other general expenses incurred by Councillors as Council appointees of an
agency, board, commission or other body, be charged directly to the respective Councillor's global budget, and that the City
Clerk advise all agencies, boards, commissions and other bodies accordingly;
(3) the current practice of allowing Councillors to spend $100 annually for sponsorships and donations per organization be
formally included in the Councillors' Expense Policy;
(4) payments by Councillors of expenses incurred by an outside party (e.g., outreach groups) not be eligible for
reimbursement through the Councillors' global budget;
(5) with respect to Councillors paying for City souvenirs for community groups promoting the City, that only gifts
available in the City's Protocol office or the City Hall Gift Shop be reimbursed with the limitation that the unit cost cannot
exceed $50 per item and that the total amount expended per annum cannot exceed $1,000;
(6) the receipt of donations of cash, goods, services, gifts and other benefits by Councillors be restricted to those allowed
under the Code of Conduct Policy for Members of Council, as approved by City Council on September 28, 1999;
(7) if a Councillor wishes to use an outside company for printing services that quotes, including one from the City's internal
printing function be obtained, and the Council Services Unit be advised accordingly;
(8) the Commissioner of Corporate Services report to the Administration Committee by June 30, 2000 on an office space
charge back policy for Councillors, which takes into account the constituency needs of Councillors and any applicable
budgetary implications, and ensures the optimal use of office space across the City;
(9) the establishment of a charge back policy for Councillors who occupy office space in the former civic centres be
reviewed in a corporate context, in terms of the office space requirements of all departments in the City, and be consistent
with the city-wide policy currently being developed by the Corporate Services and Finance Departments in this regard;
(10) the Chief Financial Officer and Treasurer follow up with the Province on the status of the City's request that the City
of Toronto Act, 1997 be amended to delete the provision that Members of Toronto City Council receive a third of their
salary tax-free, take any appropriate action to expedite the handling of this request by the Province and report to the Audit
Committee by February 28, 2000 on the Province's response; and
(11) the Office Administration and Expense Policy for Members of Council be amended to reflect the changes
recommended in this report, as adopted by Council, and that the City Clerk advise all Councillors and their staff
accordingly.
2. REPORTING RELATIONSHIP OF THE
CITY SOLICITOR AND CITY CLERK.
(DEFERRED FROM NOVEMBER 2, 1999, MEETING).
Chief Administrative Officer.
(October 15, 1999)
Recommending that:
(1) the reporting relationship of the City Clerk and City Solicitor as approved by Toronto City Council on February 4,
1998, be reaffirmed;
(2) all organizational charts representing the City of Toronto=s administrative structure reflect the dual reporting
relationship of the Solicitor and City Clerk;
(3) during the recruitment process for the Commissioner of Corporate Services, the role of the Commissioner be clarified
with respect to the City Clerk and City Solicitor. The role of the Commissioner is to provide administrative direction and
coordination;
(4) the Chief Administrative Officer report during the next term of Council on the need, timing, and scope of a review of
the City=s administrative structure, giving consideration to the completion of the transition process; and
(5) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.
2(a). Chief Administrative Officer.
(January 26, 2000)
Clarifying the reporting relationships of the City Clerk and the City Solicitor in the cities of Vancouver and Montreal, as
requested by the Administration Committee on November 2, 1999; advising that the examination of various cities in
Canada, including Vancouver and Montreal, illustrates that there are almost as many models for the reporting relationship
of the City Clerk and City Solicitor as there are cities; that no clear pattern was evident as to why a city chose one reporting
structure over another; that with these other jurisdictions, a decision on the reporting relationship of the Clerk and Solicitor
in the City of Toronto must reflect the unique management and political complexity of the environment; and
recommending that this report be received for information.
3. AMENDING FAIR WAGE SCHEDULES AND RELATED ITEMS.
(DEPUTATION ITEM) 10:00 A.M.
Manager, Fair Wage and Labour Trades Office
(December 22, 1999)
Submitting various options for consideration and a decision respecting which method to use in establishing new Fair Wage
rates and Schedules applicable to suppliers of goods and services engaged in work with the City of Toronto and related
matters; advising that the construction industry and the relevant affected City Agencies, Boards and Commissions will be
notified of this report, and will have the opportunity to make deputations to the Administration Committee with respect to
the establishment of new fair wage rates and schedules; and recommending that:
(1) the Administration Committee choose one of the options discussed in the report on the method to use in establishing
fair wage rates and schedules;
(2) if Option One, Two or Three is chosen as the recommended option for establishing fair wage rates and schedules, the
Manager, Fair Wage and Labour Trades Office prepare and file with the City Clerk, the following Fair Wage Schedules for
2000-2001. (These new Schedules will replace 1995-97 schedules currently on file with the City Clerk):
- Road Building Construction
- Sewer and Watermain Construction
- Heavy Construction
- Industrial Commercial Institutional Construction
- Residential Construction
- General Classifications
- Utilities Construction
(3) all subsequent future fair wage rates and schedules be prepared using the recommended option and be filed with the
City Clerk; and then be made available to contractors and be posted on the City of Toronto's website;
(4) the Fair Wage and Labour Trades Office make a request on the possibility of participating on any provincial or federal
government committees charged with establishing or updating fair wage schedules in the Greater Toronto area;
(5) the Manager, Fair Wage and Labour Trades Office review whether or not "stabilization funds" are being used on city
projects, and report back to committee on any necessary fair wage policy amendments;
(6) the Executive Director of Human Resources report to the Administration Committee during the 2000 budget process,
on the Fair Wage and Labour Trades Office's additional resource requirements; and
(7) subject to approval during the 2000 budget process for additional staff resources, the Fair Wage and Labour Trades
Office begin to concentrate on garment and printing workers to see how the Fair Wage Policy is impacting their wage and
benefits, and report its findings to committee.
3(a). Mr. Barry L. Brown, General Manager,
The Utility Contractors' Association of Ontario.
(January 25, 2000)
Advising that the members of the Utility Contractors Association of Ontario (UCA) are in support of Option No. (2)
embodied in the report (December 22, 1999) from the Manager, Fair Wage and Labour Trades Office respecting the Fair
Wage Policy for the City of Toronto.
4. LIQUOR LICENSING.
City Clerk and Acting
Commissioner of Corporate Services.
(January 27, 2000)
Providing recommendations to ensure that all applications for liquor licences are processed in a timely, consistent and
harmonized manner promoting a one-stop shopping and customer service concept at the City of Toronto; and
recommending that:
(1) Council approve the one-stop shopping procedure for processing liquor licence applications as described in this report;
(2) authority be granted to introduce the necessary bill in Council to provide for the fees for the Clerk's Division ($100.00)
and Urban Development Services ($100.00) for processing liquor licences;
(3) the fees for processing liquor licences as outlined in Recommendation No. (2) above be approved for implementation
no later than June 1, 2000;
(4) the financial implications, together with the proposed hiring of one staff person (one FTE) as proposed in this report be
referred to the Budget Advisory Committee for consideration during the 2000 Operating Budget process; and
(5) the appropriate City officials be authorized and directed to take the necessary action to give effect to this report.
5. COUNCILLOR'S USE OF CORPORATE VEHICLES.
City Clerk
(January 26, 2000)
Reporting, as requested by the Administration Committee on January 11, 2000, respecting Councillors' Use of Corporate
Vehicles; and recommending that Council consider options in regard thereto.
6. REMUNERATION AND EXPENSES OF MEMBERS OF
COUNCIL AND OF COUNCIL APPOINTEES TO LOCAL
BOARDS AND OTHER SPECIAL PURPOSE BODIES
FOR THE PERIOD JANUARY 1 TO DECEMBER 31, 1999.
Chief Financial Officer and Treasurer.
(January 26, 2000)
Reporting on the status of the 1999 report on Councillors' remuneration and expenses; advising that legislation requires
that this Statement be presented to Council by the end of February; that due to year end processing schedules and
information gathering from the City Boards and Agencies, the report will not be available for submission prior to that date;
that the report will be forwarded to the Administration Committee meeting on March 21, 2000, and subsequently to
Council on April 12, 2000; and recommending that this report be received for information and forwarded to Council for
information.
7. COST BENEFIT ANALYSIS OF THE TELEPHONE
SYSTEMS AVAILABLE TO THE CITY, IN PARTICULAR,
THE CENTREX SYSTEM VS. THE PBX SYSTEM.
City Clerk
(January 21, 2000)
Advising that the Telecommunications Steering Committee on January 21, 2000, recommended to the Administration
Committee the adoption of the report (December 13, 1999) from the Acting Commissioner of Corporate Services, wherein
it was recommended that :
(1) the existing PBX systems be phased to the Centrex telephone system; and
(2) the Commissioner of Corporate Services be authorized and directed to take the necessary action to give effect thereto.
8. TAX ADJUSTMENT - MUNICIPAL ACT SECTION 442 AND 443. 2:00 P.M.
Chief Financial Officer and Treasurer
(January 20, 2000)
Advising that City Council on December 16th, and 17th, 1998 adopted a report authorizing the Administration Committee to
hear and make recommendations on tax appeals, other than poverty appeals, pursuant to sections 442 and 443 of the
Municipal Act for cancellation, reduction or refund of taxes due to vacancy, out of business, demolition, etc.; and in
accordance with that decision, recommending that:
(1) the individual appeal applications made pursuant to Section 442 of the Municipal Act totalling $4,417,294.38 as
summarized in Schedule "A", be approved; and
(2) the individual appeal applications made pursuant to Section 443 of the Municipal Act totalling $187,846.42 as
summarized in Schedule "B", be approved.
9. DECLARATION AS SURPLUS AND SALE OF RAIL
CORRIDOR LANDS TO GO TRANSIT AS PART OF
THE PURCHASE OF UNION STATION BY THE
CITY OF TORONTO FROM TORONTO TERMINALS
RAILWAY COMPANY LIMITED.
(TRINITY NIAGARA, DOWNTOWN, DON RIVER).
Acting Commissioner of Corporate Services.
(January 26, 2000)
Requesting authority to declare portions of the rail corridor being acquired by the City of Toronto as part of its purchase of
Union Station surplus to municipal requirements in order that the rail corridor can then be transferred to GO Transit; and
recommending that:
(1) portions of the lands comprising the rail corridor between the Don River and Strachan Avenue as illustrated on the
attached maps be declared surplus to the City's requirements, all steps necessary to comply with By-law 551- 1998 be taken
and the lands transferred to GO Transit ; and
(2) the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.
(NOTE: A COPY OF THE MAPS REFERRED TO IN THE FOREGOING REPORT WILL BE DISTRIBUTED
PRIOR TO THE MEETING.)
10. F. G. GARDINER EXPRESSWAY EAST DISMANTLING PROJECT,
REQUEST FOR AUTHORITY TO ACQUIRE
PROPERTY - WARD 25 - DON RIVER.
Acting Commissioner of Corporate Services.
(January 19, 2000)
Requesting authority to negotiate for the acquisition of additional property required for the F.G. Gardiner Expressway East
Dismantling Project and to initiate the expropriation process for such lands; and recommending that:
(1) staff of the Corporate Services Department be authorized to negotiate with the affected owner(s) for the acquisition of
the necessary lands or interests in land required for the F.G. Gardiner Expressway East Dismantling Project;
(2) authority be granted to initiate the expropriation process for the property interests detailed in this report;
(3) authority be granted to serve and publish Notices of Applications for Approval to Expropriate said property interests, to
forward to the Chief Inquiry Officer any requests for hearings that are received and to report the Inquiry Officer's
recommendations to Council for its consideration; and
(4) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.
11. COMPLETION OF STATUTORY PROJECT:
EASEMENT STATUTE LAW AMENDMENT ACT, 1990.
City Solicitor and Commissioner of Works and Emergency Services.
(January 24, 2000)
Respecting the completion, within required statutory deadlines, of the Project resulting from the Easement Statute Law
Amendment Act, 1990; and recommending that the authority contained in Recommendation No. (6) of Clause No. 45 of
Report No. 17 of the Executive Committee adopted by the Council of the former Corporation of the City of Toronto at its
meeting held on August 30, 1993, be rescinded retroactively to its date of adoption.
12. TORONTO PUBLIC LIBRARY BOARD BUILDING PROJECTS.
City Librarian
(January 25, 2000)
Recommending that:
(1) Subject to the necessary funding being approved by City Council in the Library Board's capital budget, Council
consent, pursuant to Section 19 of the Public Libraries Act, to the Library Board proceeding with building projects having
a maximum cost of $10.0 million per project; and
(2) In those cases where the City is the owner of the land and/or building that is the subject of the building project, that the
Commissioner of Community and Neighbourhood Services be authorized to execute on behalf of the City any necessary
Committee of Adjustment or similar applications that are required in connection with the building project.
13. 1999 PARKING TAG ISSUANCE TO SEPTEMBER -
1999 THIRD QUARTER REPORT.
Chief Financial Officer and Treasurer
(January 5, 2000)
Advising that this report reflects parking enforcement and collection activities of the Corporation for the period ending
September 30, 1999; attaching the following schedules:
Schedule 1 Monthly Tag Issuance, Collection Rate and Revenue for 1999;
Schedule 2 Collection Rate Activity for Tags Issued in Prior Years (1989-1998);
Schedule 3 Parking Tag Receivables (1989-1998);
Schedule 4 Summary of Trial Request, Conviction Rates, and Review Activity; and
Schedule 5 Parking Tags Issued by former Municipal By-law Group; and
recommending that this report be received for information.
14. TORONTO POLICE SERVICE RESPONSE TO THE
RECOMMENDATIONS OF THE CORONER'S INQUEST
INTO THE DEATH OF EDMOND WAI-KONG YU.
Chairman, Toronto Police Services board
(January 6, 2000)
Providing a copy of the Toronto Police Service response to the recommendations of the Coroner's Inquest into the death of
Edmond Wai-Kong Yu; and recommending that the Administration Committee receive the report for information
IN CAMERA.
15. ACQUISITION OF CN BELT LINE RAILWAY IN THE
FORMER CITY OF YORK (WARD 28 - YORK EGLINTON).
Acting Commissioner of Corporate Services.
(January 26, 2000).
Confidential report respecting the acquisition of CN Belt Line Railway.
IN CAMERA.
16. PROPERTY DAMAGE CLAIM.
City Solicitor
(January 13, 2000)
Confidential report respecting property damage to traffic signal equipment.
IN-CAMERA
17. PURCHASE OF LAND - EGLINTON AVENUE WEST
(WARD 28 - YORK EGLINTON).
President, Toronto Parking Authority
(January 24, 2000)
Forwarding recommendations with respect to the purchase of 1533 Eglinton Avenue West.
18. HARMONIZATION OF LIEU TIME POLICY (NON-UNION).
(NOTE: RECOMMENDATIONS FROM THE PERSONNEL SUB-COMMITTEE RESPECTING THE
FOREGOING MATTER WILL BE DISTRIBUTED AS SOON AS POSSIBLE).
ANY OTHER MATTERS.
