City of Toronto Logo Decision Document



Government Management Committee


Meeting No. 24   Contact Patsy Morris, Committee Administrator
Meeting Date Thursday, September 17, 2009
  Phone 416-392-9151
Start Time 9:30 AM
  E-mail gmc@toronto.ca
Location Committee Room 1, City Hall
  Chair   Councillor Gloria Lindsay Luby  


The Decision Document is for preliminary reference purposes only.  Please refer to the Committee’s Report to City Council or to the Minutes for the official record.

 

How to Read the Decision Document:

           Recommendations of the Committee to City Council appear after the item heading

           Other action taken by the Committee on its own authority, which does not require Council’s approval, is listed in the decision document under the heading “Decision Advice and Other Information” .

           Declarations of Interest, if any, appear at the end of an item.

 

Minutes of the May 12, 2009 meeting - Confirmed

 

Communications/Reports

GM24.1 

ACTION

Amended 

 

Ward: All 

Cancellation, Reduction or Refund of Property Taxes – September 17, 2009 Hearing
Statutory - City of Toronto Act, 2006
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve the individual tax appeal applications made pursuant to section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) totalling $1,117,053.92 including reductions in Business Improvements Area charges, as identified in Appendix A, excluding the following applications:

 

Section 323 -Appendix A

 

 

 

 

 

 

 

 

 

 

 

Ward

Number

Appeal

Number

Tax Year

Assessment Roll

Number

Property Location

Reason for

Adjournment

Tax Adjustment

2

20090040

2008

1919 03 8 140 00600

121 City View Dr

  Under staff review

0.00

 2

200600724

2006

1919 03 8 330 00500

94 Brockport Dr

  Under staff review

0.00

17

200700269

2007

1904 03 2 140 00200

195 Old Weston Rd

  Under staff review

7,235.85

23

200800588

2008

1908 09 3 480 00800

19 Olive Ave

  Under staff review

0.00

23

200800602

2008

1908 09 3 480 00900

21 Olive Ave

  Under staff review

0.00

23

200800600

2008

1908 09 3 480 01000

23 Olive Ave

  Under staff review

0.00

23

200800601

2008

1908 09 3 480 01100

27 Olive Ave

  Under staff review

0.00

23

200800586

2008

1908 09 3 480 01200

29 Olive Ave

  Under staff review

0.00

23

200800589

2008

1908 09 3 480 01301

31 Olive Ave

  Under staff review

0.00

23

200800604

2008

1908 09 3 480 02900

24 Holmes Ave

  Under staff review

0.00

23

200800605

2008

1908 09 3 480 03000

22 Holmes Ave

  Under staff review

0.00

25

200700307

2007

1908 08 3 020 01600

6 Banbury Rd

  Under staff review

0.00

31

200800129

2007

1906 01 2 220 02800

134 Glen Albert Dr

  Under staff review

0.00

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

7,235.85

 

 

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping adjustments) totalling $184,132.84, as identified in Appendix B, excluding the following applications:

 

 

Section 325 -Appendix B

 

 

 

 

 

 

 

 

 

 

 

Ward

Number

Appeal

Number

Tax Year

Assessment Roll

Number

Property

 Location

Reason for

Adjournment

Tax Adjustment

27

 200800491

2006

1904 06 6 270 01200

215 Church St

  Under staff review

1,584.74

27

 200800492

2007

1904 06 6 270 01200

215 Church St

  Under staff review

1,596.37

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

3,181.11

 

 

3.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

Decision Advice and Other Information

The Government Management Committee held a Statutory Public Hearing on Thursday, September 17, 2009, in accordance with the City of Toronto Act, 2006.  No one appeared before the Committee.

Origin
(June 10, 2009) Report from the Acting Treasurer
Summary

This report deals with tax appeal applications made to the Acting Treasurer pursuant to sections 323 and 325 of the City of Toronto Act, 2006 (COTA).  Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in its use.  Under section 325 of the COTA, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge.

 

The legislation requires Council to hold a public meeting where the applicants may make a submission in defence of their position.  Council has delegated authority to hold such public meetings to the Government Management Committee.

 

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming hearing before the Government Management Committee.

Background Information
Cancellation, Reduction or Refund of Property Taxes - June 25, 2009 Hearing
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22270.pdf)

Appendix A: Council Detail Hearing Report - Section 323 of COTA, Hearing 2009H3
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22271.pdf)

Appendix B: Council Detail Hearing Report - Section 325 of COTA, Hearing 2009H3
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22272.pdf)


GM24.2 

ACTION

Amended 

 

Ward: All 

Apportionment of Property Taxes – September 17, 2009 Hearing
Statutory - City of Toronto Act, 2006
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B, under the columns entitled “Apportioned Tax” and “Apportioned Phase In/Capping”, excluding the following application:

 

Page No.

Tax Year

Original Roll No.

Tax Roll No. for Apportioned Properties

Tax Apportionment

Ward No.

Treasurer Initiated Applications - Appendix A:

 

 

 

 

 

 

 

 

 

1 of 1

2008

1919-01-2-120-01100

1919-01-2-120-01050

 

 

 

 

(27 Roseland Dr.)

1919-01-2-120-01075

 

 

 

 

 

 

 

 

 

 

 

Total:

$2,161.06

6

 

2.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

Decision Advice and Other Information

The Government Management Committee held a Statutory Public Hearing on Thursday, September 17, 2009, in accordance with the City of Toronto Act, 2006.  No one appeared before the Committee.

Origin
(June 10, 2009) Report from the Acting Treasurer
Summary

This report deals with 15 tax apportionment applications made by the Acting Treasurer or to the Treasurer by an owner of land pursuant to section 322 of the City of Toronto Act, 2006, for the properties listed in Appendices A and B (attached).

 

The legislation requires Council to hold a public meeting at which the applicants and / or property owners may make representations.  Council has delegated authority to hold such public meetings to the Government Management Committee. 

 

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming hearing before the Government Management Committee.

Background Information
Apportionment of Property Taxes - June 2009 Hearing
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22274.pdf)

Appendix A: Apportionment Report - Treasurer Initiated Tax Apportionments
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22275.pdf)

Appendix B: Apportionment Report - Taxpayer Initiated Tax Apportionments
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22276.pdf)


GM24.3 

ACTION

Adopted 

 

Ward: All 

2008 Accounts Receivable Write-off Report
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve the write-off of uncollectible accounts of $314,879.33 as detailed in Table 1 in the report (May 20, 2009) from the Acting Treasurer.

 

2.         City Council authorize and direct the appropriate City Officials to take the necessary action to give effect thereto.

Origin
(May 20, 2009) Report from the Acting Treasurer
Summary

The purpose of this report is to recommend the write-off of uncollectible accounts receivable balances that total $314,879.33 in accordance with the provisions of the Financial Control By-law, as all collection efforts have been exhausted.  The actions being recommended by staff have been reviewed with appropriate Division Heads and Legal Services who concur with the recommendations.

Background Information
2008 Accounts Receivable Write-off Report
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22278.pdf)


GM24.4 

Information

Deferred 

 

Ward: All 

2008 Consulting Services Expenditure – City Divisions and Major Agencies, Boards and Commission
Committee Decision

The Government Management Committee deferred consideration of the report  from the Acting Treasurer entitled "2008 Consulting Services Expenditure - City Divisions and Major Agencies, Boards and Commissions" until October 14, 2009, to allow for debate.

Origin
(June 9, 2009) Report from the Acting Treasurer
Summary

The report is to inform the Committee and Council on the consulting services expenditure of City Divisions and major Agencies, Boards and Commission (ABCs) for the year ended December 31, 2008.  It contains a summary and details, by category and vendor, of the Operating and Capital consulting services expenditure for 2008, with 2007 comparative.

Background Information
2008 Consulting Services Expenditure ý City Divisions and Major Agencies, Boards and Commission
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22281.pdf)

Appendix A: 2008 Consulting Services Expenditure - Operating
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22282.pdf)

Appendix B: 2008 Consulting Services Expenditure - Capital
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22283.pdf)


GM24.5 

ACTION

Adopted 

 

Ward: All 

Purchasing By-law Review
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council amend Chapter 195, Purchasing, of the Toronto Municipal Code in accordance with the proposed amendments outlined in Attachment 1 of the report (June 5, 2009) from the Acting Treasurer.

 

2.         City Council amend Chapter 71, Financial Control, of the Toronto Municipal Code to provide, during the summer months when Standing Committees and Council do not have any regularly scheduled meetings, an extended authority to the Chief Financial Officer to approve any reallocation of budget between capital projects in an amount of not more than $1 million.

Origin
(June 5, 2009) Report from the Acting Treasurer
Summary

The City’s Purchasing By-law, as adopted by City Council in 2004, includes a provision to undertake a comprehensive review of the By-law and related policies every five (5) years. 

 

This report summarizes the results of the five year review process and recommends changes to Chapter 195 “Purchasing” of the Toronto Municipal Code (the “Purchasing By-law”), and a procurement related change to the Chapter 71 “Financial Control” of the Code (the “Financial Control” By-law).

Background Information
Purchasing By-law Review
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22285.pdf)


GM24.6 

ACTION

Adopted 

 

Ward: 19 

Ontario Place - Assessment Review Board Appeals
Confidential Attachment - 2 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
Committee Recommendations

The Government Management Committee recommends that:

 

1.          Council adopt the recommendations contained in Confidential Attachment 2 of the report (June 9, 2009) from the Acting Treasurer and the City Solicitor.

 

2.         Council authorize the public release of the confidential information and recommendations contained in Confidential Attachment 2, at the discretion of the City Solicitor, if a settlement is finalized to the satisfaction of the City Solicitor.

 

3.         Council authorize and direct the appropriate City staff to take the necessary action to give effect thereto.

Origin
(June 9, 2009) Report from the Acting Treasurer and the City Solicitor
Summary

This report provides information on the status of the assessment appeals filed with the Assessment Review Board by the Ontario Place Corporation for taxation years 1998 to 2008 inclusive, with respect to their premises at 955 Lake Shore Boulevard West (re: Assessment Roll Number 1904 041 040 00910) and 851 Lake Shore Boulevard West (re: Assessment Roll Number 1904 041 040 01040).  In addition, the report recommends a settlement of the appeals as outlined in Confidential Attachment 2.

Background Information
Ontario Place - Assessment Review Board Appeals
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22286.pdf)

Confidential Attachment 2 and Appendix A

GM24.7 

Information

Withdrawn 

 

 

Approval to Initiate and Participate in Assessment Appeals - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.1.


GM24.8 

ACTION

Adopted 

 

Ward: All 

Write-off of Unpaid Property Taxes for Apportionment Applications Filed with the Assessment Review Board
Confidential Attachment - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
Committee Recommendations

The Government Management Committee recommends that:

 

1.          Council adopt the recommendations contained in Confidential Attachment 1 of the report (June 15, 2009) from the Acting Treasurer and the City Solicitor.

 

2          The Confidential Attachment remain confidential as it contains information subject to solicitor/client and litigation privilege; and

 

3.         Council authorize and direct the appropriate City staff to take the necessary action to give effect thereto.

Origin
(June 15, 2009) Report from the Acting Treasurer and City Solicitor
Summary

This report advises on the status of the 292 apportionment applications filed with the Assessment Review Board (ARB) in 2005, pursuant to Ontario Regulation 399/03, for taxes related to 2002 and prior years. This report also recommends that authority be delegated to the Acting Director of Revenue Services, in consultation with the City Solicitor, to withdraw certain of the applications based on criteria set out in the confidential attachment to this report.

Background Information
Write-off of Unpaid Property Taxes for Apportionment Applications Filed with the Assessment Review Board
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22294.pdf)

Confidential Attachment 1
Confidential Appendix A to Confidential Attachment 1

GM24.9 

ACTION

Withdrawn 

 

Ward: 6 

Response to Applicant’s Request for Funds - Proposed Remediation of the former Treatment Plant Lands adjacent to Mystic Pointe Developments: Manitoba Street, Grand Avenue and Legion Road
Confidential Attachment - 1 - The receiving of advice that is subject to solicitor-client privilege
Committee Decision

The Government Management Committee withdrew the report from the City Solicitor entitled "Response to Applicant's Request for Funds, Proposed Remediation of the former Treatment Plant Lands adjacent to Mystic Pointe Developments: Manitoba Street, Grand Avenue and Legion Road" as negotiations to review the proposed new environmental solutions and new proposal presented by the developer are ongoing.

Origin
(June 8, 2009) Report from the City Solicitor
Summary

This report recommends that the City decline the applicant’s request, pursuant to a 2003 Development Agreement, that the City provide additional funds for the applicant to remediate the City’s Treatment Plant Lands, which lands are adjacent to the development site.

Background Information
Response to Applicant's Request for Funds, Proposed Remediation of the former Treatment Plant Lands adjacent to Mystic Pointe Developments: Manitoba Street, Grand Avenue and Legion Road
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22296.pdf)

Confidential Attachment 1

GM24.10 

ACTION

Amended 

 

Ward: All 

The Corporation of the City of York Employee Pension Plan – Actuarial Report as at December 31, 2008
Committee Decision

The Government Management Committee recommended to the Executive Committee that City Council:

 

1.          Receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Mercer Human Resource Consulting with respect to The Corporation of the City of York Employee Pension Plan.

 

2.          Grant authority for City officials to increase the existing special payments of $2,945,530 in 2009 to $3,495,862 in order to fund the additional going-concern and solvency deficiencies which developed in 2008.

 

3.          Grant authority for City officials to make interest payments of $9,288 which are required because the increase in special payments will not be processed until November 1, 2009.

 

4.          Authorize the appropriate City officials to make special annual payments of $1,066,332 per year for 2010-2012 and $550,332 for 2013 for the going-concern and solvency deficiency.

 

5.          Increase the 2009 non-program budget for “Programs funded from Reserve Funds” by $559,620 gross and $0 net, funded by a draw from the Employee Benefits Reserve Fund (XR1002), to accommodate the new special payment requirements resulting from the 2008 Actuarial Valuation for The City of York Employee Pension Plan.

 

6.           Authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

Decision Advice and Other Information

The Government Management Committee requested the Acting Treasurer to provide an information report to the Government Management Committee on the structure and mandate of the City's Pension Boards, the City's responsibility for them and potential assistance that could be provided by OMERS or the Ontario Teacher's Pension Plan.

Origin
(August 12, 2009) Report from the Acting Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2008 for the Corporation of the City of York Employee Pension Plan (the Plan) and requests additional funding in the form of special annual payments to the Plan as required under the Ontario pension legislation with respect to the solvency and going-concern deficiencies.

 

The 2008 Valuation sets forth the financial position of the Plan for the year ended December 31, 2008.  The report outlines both the solvency deficiency and a going-concern deficiency of the Plan and outlines an amortization schedule of payments required to eliminate the deficiency within the mandatory five years.  As a result of the financial position of the Plan, staff are recommending that no cost of living increase be provided to pensioners in 2009.

Background Information
Report - The Corporation of the City of York Employee Pension Plan -Actuarial Report as at December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23296.pdf)

Attachment - Actuarial Valuation Report for the City of York Employee Pension Plan - May 2009, submitted by Mercer
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23297.pdf)


10a Actuarial Valuation for Funding Purposes as at December 31, 2008
Origin
(May 29, 2009) Letter from the City of York Employee Pension Plan Committee
Summary

The City of York Employee Pension Plan Committee on May 28, 2009, considered a communication (May 11, 2009) from Anil Narale, Principal, Mercer Human Resource Consulting, forwarding the report (May 2009) entitled “Corporation of the City of York Employee Pension Plan - Actuarial Valuation for Funding Purposes as at December 31, 2008”, and recommending that the Committee approve the report for submission to City Council so that the report can be filed with the Canada Revenue Agency and the Financial Services Commission of Ontario.

Background Information
Letter-City of York Pension Plan Committee
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22309.pdf)


GM24.11 

ACTION

Amended 

 

Ward: All 

Metropolitan Toronto Police Benefit Fund – Actuarial Report as at December 31, 2008
Committee Decision

The Government Management Committee recommended to the Executive Committee that City Council:

 

1.         Receive the “Report on the Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Mercer Human Resource Consulting with respect to the Metropolitan Toronto Police Benefit Fund.

 

2.         Grant authority for City officials to increase the existing special payments of $772,200 in 2009 to $5,425,800 beginning on November 1, 2009 in order to fund the solvency deficiency of the Plan based on the 2008 actuarial valuation.

 

3.         Grant authority for City officials to make interest payments of $82,660 which is required as the increase in special payments will not be processed until November 1, 2009.

 

4.         Authorize the appropriate City officials to make special annual payments in the amount of $4,653,600 for the solvency deficiency for years 2010-2013.

 

5.         Increase the 2009 non-program budget for “Programs funded from Reserve Funds” by $3,508,460 gross and $0 net, funded by a draw from the Employee Benefits Reserve Fund (XR1002), to accommodate the new special payment requirements resulting from the 2008 Actuarial Valuation for the Metropolitan Police Benefit Fund.

 

6.          Authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

Decision Advice and Other Information

The Government Management Committee requested the Acting Treasurer to provide an information report to the Government Management Committee on the structure and mandate of the City's Pension Boards, the City's responsibility for them and potential assistance that could be provided by OMERS or the Ontario Teacher's Pension Plan.

Origin
(August 12, 2009) Report from the Acting Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2008 for the Metropolitan Toronto Police Benefit Fund (MTPBF) and requests additional funding in the form of special annual payments as required under Ontario pension legislation when a plan has a “solvency deficiency”.

 

The 2008 Valuation sets forth the financial position of the Benefit Fund for the year ended December 31, 2008, outlines its solvency deficiency at that date, provides an amortization schedule for eliminating the deficiency within the mandatory five years and recommends no cost-of-living increase for pensioners for 2009.

Background Information
Report - Metropolitan Toronto Police Benefit Fund - Actuarial Report as at December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23299.pdf)

Attachment - Actuarial Valuation Report for Metropolitan Toronto Police Benefit Fund - April 2009, submitted by Mercer
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23300.pdf)


11a Metropolitan Toronto Police Benefit Fund – Actuarial Valuation as at December 31, 2008
Origin
(April 24, 2009) Letter from the Metropolitan Toronto Police Benefit Fund Board of Trustees
Summary

The Board of Trustees of the Metropolitan Toronto Police Benefit on April 13, 2009, considered a communication (April 13, 2009) from Anil Narale, Principal, Mercer, forwarding the Actuarial Valuation Report (April 2009) for the Metropolitan Toronto Police Benefit Fund prepared as at December 31, 2008.


Anil Narale, Principal, Mercer, gave a presentation to the Board of Trustees on the Actuarial Valuation Report.

Background Information
Letter from the Metropolitan Toronto Police Benefit Fund Board of Trustees
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22312.pdf)


GM24.12 

ACTION

Amended 

 

Ward: All 

Metropolitan Toronto Pension Plan – Actuarial Report as at December 31, 2008
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the “Report on the Actuarial Valuation for Funding Purposes as at December 31st, 2008” prepared by Mercer Human Resource Consulting with respect to the Metropolitan Toronto Pension Plan.

 

2.         City Council authorize the appropriate City officials to grant a cost of living increase of 2.37% on pensions, effective January 1, 2009 to pensioners on benefit for more than one year and a proportionate increase of 0.1975% for each month of pension payment made in 2008 be granted for pensioners who retired during 2008 at a cost of $12.8 million on a solvency basis which will be paid for through the Indexation Reserve Account of the Plan.

 

3.         City Council amend By-Law No. 15-92 of the former Metropolitan Corporation governing the Metropolitan Toronto Pension Plan, as further amended to date, and authority be granted to introduce the necessary bill in Council.

 

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

Decision Advice and Other Information

The Government Management Committee requested the Acting Treasurer to provide an information report to the Government Management Committee on the structure and mandate of the City's Pension Boards, the City's responsibility for them and potential assistance that could be provided by OMERS or the Ontario Teacher's Pension Plan.

Origin
(June 9, 2009) Report from the Acting Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2008 for the Metropolitan Toronto Pension Plan (“the Plan”) and provides recommendations for a cost of living increase to pensioners effective January 1, 2009.

 

The 2008 valuation sets forth the financial position of the plan for the year ended December 31, 2008, outlines recommendations for a cost of living increase of 2.37% for pensioners effective January 1, 2009 and confirms that the Plan does not require any special payments by the City of Toronto.

Background Information
Report - Metropolitan Toronto Pension Plan - Actuarial Report as at December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22273.pdf)

Attachment - Actuarial Valuation Report on Metropolitan Toronto Pension Plan, April 2009, submitted by Mercer
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23301.pdf)


12a Metropolitan Toronto Pension Plan – Actuarial Valuation as at December 31, 2008
Origin
(April 24, 2009) Letter from the Metropolitan Toronto Pension Plan Board of Trustees
Summary

The Board of Trustees of the Metropolitan Toronto Pension Plan on April 24, 2009, considered a communication (April 13, 2009) from Anil Narale, Principal, Mercer, forwarding the Actuarial Valuation Report (April 2009) for the Metropolitan Toronto Pension Plan prepared as at December 31, 2008.

 

Anil Narale, Principal, Mercer, gave a presentation to the Board of Trustees on the Actuarial Valuation Report.

 

Background Information
Letter from the Metropolitan Toronto Pension Plan Board of Trustees
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23244.pdf)


GM24.13 

ACTION

Amended 

 

Ward: All 

Toronto Civic Employees’ Pension and Benefit Fund – Actuarial Report as at December 31, 2008
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Buck Consultants Ltd. with respect to the Toronto Civic Employees’ Pension and Benefit Fund.

 

2.         City Council approve a cost of living increase of 2.34% on pensions effective January 1, 2009 at a cost of $7.5 million on a solvency basis which will be paid for by the fund.

 

3.         City Council amend By-Law No. 380-74 of the former City of Toronto governing the Toronto Civic Employees’ Pension and Benefit Fund, as further amended accordingly and authority be granted to introduce the necessary bill in Council.

 

4.         City Council authorize the appropriate City officials to take the necessary action to give effect to the foregoing recommendations.

Decision Advice and Other Information

The Government Management Committee requested the Acting Treasurer to provide an information report to the Government Management Committee on the structure and mandate of the City's Pension Boards, the City's responsibility for them and potential assistance that could be provided by OMERS or the Ontario Teacher's Pension Plan.

Origin
(June 9, 2009) Report from the Acting Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2008 for the Toronto Civic Employees’ Pension and Benefit Fund (“the Fund”) and provides recommendations for a cost of living increase to pensioners effective January 1, 2009.

 

The 2008 valuation sets forth the financial position of the fund for the year ended December 31, 2008, outlines recommendations for a cost of living increase of 2.34% for pensioners effective January 1, 2009 and confirms that the fund does not require any special payments by the City of Toronto.

Background Information
Toronto Civic Employees' Pension & Benefit Fund - Actuarial Report as at December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22279.pdf)

Attachment - 2008 Actuarial Report for the Toronto Civic Employees' Pension & Benefit Fund as at December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22280.pdf)


13a The Toronto Civic Employees’ Pension and Benefit Fund – 2009 Consumer Price Index Increase
Origin
(April 28, 2009) Letter from the Toronto Civic Employees’ Pension and Benefit Fund Committee
Summary

The Toronto Civic Employees’ Pension and Benefit Fund Committee on April 28, 2009, considered a draft document (April 2009), entitled “Toronto Civic Employees’ Pension and Benefit Fund Actuarial Valuation Report as of December 31, 2008”, submitted by Cynthia L. Rynne, Consulting Actuary, Buck Consultants, who gave a presentation thereon and answered Members’ questions.

 

The Committee held discussions regarding the CPI Increase for 2009.

Background Information
Report (April 28, 2009) from the Toronto Civic Employees' Pension and Benefit Fund Committee
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22284.pdf)


GM24.14 

ACTION

Amended 

 

Ward: All 

Toronto Fire Department Superannuation and Benefit Fund – Actuarial Report as at December 31, 2008
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the report on the “Actuarial Valuation for Funding Purposes as at December 31, 2008” prepared by Buck Consultants Ltd. with respect to the Toronto Fire Department Superannuation and Benefit Fund.

 

2.         City Council confirm that for the reasons stated in this report, no cost of living increase be provided to the Benefit Fund’s pensioners in 2009.

 

3.         City Council advise The Toronto Fire Department Superannuation and Benefit Fund Committee accordingly.

 

4.         City Council authorize the appropriate City officials be authorized to take the necessary action to give effect to the foregoing recommendations.

Decision Advice and Other Information

The Government Management Committee requested the Acting Treasurer to provide an information report to the Government Management Committee on the structure and mandate of the City's Pension Boards, the City's responsibility for them and potential assistance that could be provided by OMERS or the Ontario Teacher's Pension Plan.

Origin
(June 9, 2009) Report from the Acting Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2008 for the Toronto Fire Department Superannuation and Benefit Fund (the Benefit Fund) and provides recommendations from staff to not provide a cost of living increase in accordance with the Fund’s governing By-law.  The Toronto Fire Department Superannuation and Benefit Fund Committee has submitted a request that Council approve an increase of 2.34% for 2009, however, staff do not support this request due to the deteriorating financial position of the fund and potential requirements for special payments by the City beginning in 2010.

 

The 2008 Valuation sets forth the financial position of the Benefit Fund for the year ended December 31, 2008, showing that at that time, although there was a smoothed going-concern surplus of $43.4 million, the Fund’s solvency had deteriorated and will likely require special payments commencing in 2010.  As a result, staff are recommending that no cost of living increase be provided to pensioners in 2009.

Background Information
Toronto Fire Department Superannuation and Benefit Fund - Actuarial Report as at December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22290.pdf)

Attachment - Toronto Fire Department Superannuation and Benefit Fund Actuarial Valuation Report as of December 31, 2008
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22291.pdf)


14a 2008 Actuarial Valuation Report for The Toronto Fire Department Superannuation and Benefit Fund – 2009 Consumer Price Index Increase
Origin
(June 3, 2009) Letter from the Toronto Fire Department Superannuation and Benefit Fund Committee
Summary

The Toronto Fire Department Superannuation and Benefit Fund Committee on June 3, 2009, considered a draft document (April 2009), entitled “Toronto Fire Department Superannuation and Benefit Fund Actuarial Valuation Report as of December 31, 2008”, submitted by Cynthia L. Rynne, Consulting Actuary, Buck Consultants.  Ms. Rynne joined the meeting and answered Members’ questions.

 

The Committee held discussions regarding the CPI Increase for 2009.

Background Information
Letter from the Toronto Fire Department Superannuation and Benefit Fund Committee
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22293.pdf)


GM24.15 

ACTION

Adopted 

 

Ward: All 

Sole Source Contract for the Supply and Installation of Election Results Transmission Equipment Replacement
Committee Recommendations

The Government Management Committee recommends that:

 

1.         Council authorize the City Clerk to enter into a Sole Source agreement, in a form satisfactory to the City Solicitor, with Election Systems and Software (ES&S) for the supply and installation of Election Results Transmission Equipment from the date of award to December 31, 2009 in the amount of $814,915.09 ($687,460.00 US) net of GST.

Origin
(September 2, 2009) Report from the City Clerk and the Director of Purchasing and Materials Management
Summary

This report requests authority to enter into a sole source agreement with Election Systems & Software (ES&S) for the replacement of the wireless transmission equipment in the City’s 1,850 optical scan vote counting equipment.

 

Given the specialized nature and proprietary rights of the vote counting equipment, it is necessary for ES&S, the developer and manufacturer of the vote counting equipment, to install the new transmission equipment. The wireless technology used over the last three general municipal elections (2000, 2003, and 2006) is no longer supported by any wireless provider, and replacement technology must be purchased in order to maintain the current level of service.

 

The City Clerk will take advantage of a $413,68.94 net of GST ($375,000.00 U.S.) credit with ES&S, reducing the cash outlay for the purchase of the wireless transmission equipment to $344,688.36 ($312,460.00 U.S.) net of GST.

 

Background Information
Report - Sole Source Contract for the Supply and Installation of Election Results Transmission Equipment Replacement
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23304.pdf)


GM24.16 

ACTION

Adopted 

 

Ward: All 

Sole Source Contract with the Royal Lifesaving Society
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council grant authority for the issuance of a sole source contract with the Royal Lifesaving Society for Aquatic Lifesaving Program Affiliation and Licensing Fees, Candidate Exam and Certification Fees and the Supply of Course Materials in the total amount of $3,461,809.00 net of GST for a five-year period, effective November 1, 2009.

Origin
(August 6, 2009) Report from the General Manager, Parks, Forestry and Recreation and the Director, Purchasing and Materials Management Division
Summary

This report requests that City Council grant authority for the issuance of a Sole Source Contract with the Royal Lifesaving Society (the Society) for the supply of Aquatic Lifesaving Program Affiliation and Licensing Fees, Candidate Exam and Certification Fees and the Supply of Course Materials for a five year period effective November 1, 2009.

 

This report also advises the Government Management Committee of an overspent, expired contract with the Royal Lifesaving Society for Leadership Management Services that provides trainers to deliver the City’s Aquatic Lifesaving Programs.

Background Information
Report - Sole Source Contract with the Royal Lifesaving Society
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23305.pdf)


GM24.17 

ACTION

Adopted 

 

Ward: All 

Contract Amendment – Toronto Hydro Street Lighting Electrical Services including Design, Supply and Installation
Committee Decision

The Government Management Committee granted authority to Deputy City Manager Sue Corke and the Director, Purchasing and Materials Management to:

 

1.         Increase Contract #47012227 with Toronto Hydro Street Lighting Inc., by an additional $2,500,000.00 net of GST for a revised total value of $5,276,415.10 net of GST.

 

2.        Amend t he validity end date from November 30, 2009, to February 26, 2010, to allow for the payment of invoices only.  No additional orders will be placed against this Contract after November 30, 2009.

Origin
(June 8, 2009) Report from Deputy City Manager Sue Corke and the Director, Purchasing and Materials Management
Summary

The purpose of this report is to request authority to amend Contract #47012227 with Toronto Hydro Street Lighting Inc., for the design, supply, installation, and inspection of decorative pedestrian street lighting, and other lighting projects, through a capital cost-sharing program with various Business Improvement Areas (BIAs).

 

The City of Toronto Municipal Code Chapter 71- Financial Control, states that if costs for a commitment exceed the original funding by more than $500,000.00 excluding all taxes, approval must be obtained from the appropriate Standing Committee.  The amendment is primarily to ensure continued processing of decorative lighting capital projects, in the final year of the contract.

Background Information
Contract Amendment - Toronto Hydro Street Lighting Electrical Services including Design, Supply and Installation
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22298.pdf)


GM24.18 

Information

Deferred 

 

Ward: All 

Report on Over Expenditure for the Supply and Delivery of Various Blends of Unleaded Gasoline and Diesel Fuel to Fleet Services - Contracts 47011249 47012078, and 47013072
Committee Decision

The Government Management Committee deferred consideration of the report from the Director, Fleet Services and the Director, Purchasing and Materials Management entitled "Report on Over Expenditure for the supply and delivery of various blends of Unleaded Gasoline and Diesel Fuel to Fleet Services - Contracts 47011249, 47012078 and 47013072" to the next meeting scheduled to be held on October 14, 2009 to allow members to ask questions of staff.

Origin
(June 3, 2009) Report from the Director, Fleet Services and the Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the over expenditures of contracts, for the supply and delivery of various blends of unleaded gasoline and diesel fuel, for Fleet Services against Contracts 47011249 (January 01, 2006 to December 31, 2006), Contract 47012078 (January 01, 2007 to December 31, 2007), and Contract 47013072(January 1, 2008 to December 31, 2008). .

Background Information
Report on Over Expenditure for the supply and delivery of various blends of Unleaded Gasoline and diesel fuel to Fleet Services - Contracts 47011249 47012078, and 47013072
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22299.pdf)


GM24.19 

Information

Deferred 

 

Ward: All 

Local Food Procurement Policy and Implementation Plan - Update
Committee Decision

The Government Management Committee deferred consideration of the report from the Director, Toronto Environment Office and the General Manager Children's Services entitled "Local Food Procurement Policy and Implementation Plan - Update" until October 14, 2009, to allow members to ask questions of staff.

Origin
(June 8, 2009) Report from the Director, Toronto Environment Office and the General Manager Children’s Services
Summary

In October 2008, Council adopted a Local Food Procurement Policy, aimed at reducing greenhouse gas and smog causing emissions generated by the import of food from outside Ontario as part of the implementation of the Climate Change, Clean Air and Sustainable Energy Action Plan.  The policy demonstrates that the City of Toronto is committed to progressively increasing the percentage of food being served at City-owned facilities or purchased for City operations from local sources.

 

Children’s Services, jointly with the Toronto Environment Office, is implementing the first phase of the Local Food Procurement Policy and Implementation Plan, as adopted by Council in October 2008.

 

This report describes the opportunities and challenges experienced during the first phase of implementation and informs the Government Management Committee of our ongoing progress and upcoming strategies to initiate the increased purchase of local food by other City divisions.

 

Thus far, the following achievements have been made:

 

  • increase in local food procurement of 13.4% over baseline for a total of 33.4%
  • interdivisional working group established;
  • information session provided to support broader implementation;
  • supplier sourcing more local products;
  • adjustments to purchasing practices such as increasing bulk buying and menu planning more sensitive to seasonal availability of produce has been effective in managing estimated cost impacts of local purchasing.

 

A follow-up report on the action plan and associated financial implications will be presented in Spring 2010, which will allow for additional research and expenditures information, resulting in an accurate portrayal of current corporate local food purchases.

Background Information
Local Food Procurement Policy and Implementation Plan - Update
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22345.pdf)


GM24.20 

Information

Withdrawn 

 

 

North York City Centre Service Road Acquisition – 54 Horsham Avenue - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.2.


GM24.21 

Information

Withdrawn 

 

 

Conveyance of a Portion of 4375 14th Avenue - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered this item as CC38.3.


GM24.22 

Information

Withdrawn 

 

 

Real Estate Acquisitions – Toronto-York Spadina Subway Extension Project - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.4.


GM24.23 

Information

Withdrawn 

 

Ward: 20 

Election of Payment of the Outstanding Balance for Sale of the Closed Lane at the Rear of 585 Queen Street West - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.15.


GM24.24 

Information

Withdrawn 

 

 

Grade Separation at Agincourt GO Station - TTC Sheppard East LRT Project - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.5.


GM24.25 

ACTION

Adopted 

 

Ward: 12 

Overflow Parking Licence Agreement at City’s Lands of 50 Ingram Drive
Committee Recommendations

The Government Management Committee recommends that:

 

1.         Council authorize a Licence Agreement for approximately fifty (50) overflow parking spaces at 50 Ingram Drive for a five (5) year term with a five (5) year renewal option substantially based on the terms and conditions as set out in the attached Appendix “A”.

 

2.         Council authorize the Chief Corporate Officer to administer and manage the Licence Agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

Origin
(June 8, 2009) Report from the Chief Corporate Officer
Summary

The purpose of this report is to seek the authority to enter into a non-exclusive Licence Agreement with My Father’s House for approximately fifty (50) overflow vehicular parking spaces on City owned land at 50 Ingram Street (the “City Lands”) for a five (5) year term with a five (5) year renewal option.  The Licence is in exchange for My Father’s House agreeing to grant to the City a permanent non-exclusive access easement (the “Access Easement”) through a portion of its lands at 2265 Keele Street for the purposes of ingress and egress to and from Keele Street to the City Lands on which Parks, Forestry and Recreation Division (PFR) is planning to develop a golfing related activity.

Background Information
Overflow Parking Licence Agreement at City's Lands of 50 Ingram Drive
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22331.pdf)

Appendix A - Major Terms and Conditions
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22332.pdf)

Appendix B - Location Map
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22333.pdf)


GM24.26 

Information

Withdrawn 

 

 

Renewal of Lease at 425 Adelaide Street West for the Assessment Review Board - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.6.


GM24.27 

Information

Received 

 

Ward: All 

2009 Semi-Annual Report on Property Sales and Acquisitions
Committee Decision

The Government Management Committee received for information the report (June 10, 2009) from the Chief Corporate Officer entitled "2009 Semi-Annual Report on Sales and Acquisitions".

Origin
(June 10, 2009) Report from the Chief Corporate Officer
Summary

This semi-annual report provides information regarding total property sales and purchases by the City from January 1, 2009 to May 31, 2009. This report includes the number of properties proposed for sale and the current status of such properties.  This report also includes details regarding acquisition and expropriation costs and settlements.

Background Information
2009 Semi-Annual Report on Property Sales and Acquisitions
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22341.pdf)

Appendix A - Surplus Property
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22342.pdf)

Appendix B - Property Acquisitions/Expropriations
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22343.pdf)

Appendix C - 2009 Property Sales
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22344.pdf)


GM24.28 

Information

Withdrawn 

 

 

Lease Agreement with Eva's Initiatives for Homeless Youth at 25 Canterbury Place - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.7.


GM24.29 

Information

Withdrawn 

 

 

Terms of a New Lease – 4804-4812 Yonge Street - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.8.


GM24.30 

ACTION

Adopted 

 

Ward: 11, 17, 20, 28 

Transfer of Properties to Build Toronto
Committee Recommendations

The Government Management Committee recommends that:

 

1.                  City Council grant Authority to enter into an agreement to transfer the property municipally known as 120 and 130 Harbour Street, more particularly described in Appendix 2, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 2 attached, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

2.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 150 Symes Road, more particularly described in Appendix 3, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 3 attached, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

3.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 383–425 Old Weston Road, more particularly described in Appendix 4, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 4 attached, and on such other and amended terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

4.                  City Council grant authority to enter into an agreement to transfer the property municipally known as 51 Power Street, more particularly described in Appendix 5, including agreements related thereto, to Build Toronto, substantially on the terms and conditions set out in Appendices 1 and 5 attached, and on such other terms and conditions as may be approved by the Chief Corporate Officer, in a form satisfactory to the City Solicitor.

 

5.                  City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally, to execute the transfer agreements on behalf of the City.

 

6.                  City Council grant authority to fund the City’s outstanding expenses related to these properties from the Approved 2009 Operating Budget for Facilities and Real Estate (F&RE) and, that once these transactions are finalized, the funding for the expenses be transferred from the Land Acquisition Reserve Fund (LARF), with appropriate adjustments to F&RE’s Approved 2009 Operating Budget through a subsequent Quarterly Variance Report.

 

7.                  City Council grant authority to make appropriate budget adjustments to F&RE’s Operating Budget to address the net revenue loss arising from the transfer of 120 Harbour Street to Build Toronto, effective January 1, 2010.

 

8.                  City Council amend Appendix 2(k) in EX32.5, as amended, in respect of 150 Symes Road, be further amended to correct an inadvertent typographical error by deleting the words “Sketch PS-2005-094” in line 1 and replacing them with “Sketch PS-2009-058”.

 

9.                  City Council authorize the City Solicitor to complete the transactions to be provided for in the transfer agreements on behalf of the City, including making payment of any necessary expenses, amending the closing and other dates to such earlier or later date(s), and amending or waiving the terms and conditions, as she may from time to time consider reasonable.

Origin
(June 19, 2009) Report from the Chief Corporate Officer
Summary

By its adoption of EX32.5, as amended, on May 25, 26, and 27, 2009, City Council, among other matters, declared sixteen properties surplus, with the intended method of disposal to be by way of a transfer to Build Toronto Inc. (Build Toronto) on an “as is” basis, for nominal consideration.

 

This report recommends the terms on which four of those properties - 120 and 130 Harbour Street, 150 Symes Road, 383–425 Old Weston Road and 51 Power Street - are to be transferred to Build Toronto.

Background Information
Report - Transfer of Properties to Build Toronto
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23306.pdf)

Appendices 1-5
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23307.pdf)


GM24.31 

Information

Withdrawn 

 

 

Leasing of 21 Panorama Court from the Toronto Catholic District School Board for a Community Hub - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.9.


GM24.32 

ACTION

Amended 

 

Ward: All 

Councillor Protection at City Properties
Confidential Attachment - 1 & 2 - The security of the property of the municipality or local board
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve the Key Protection Concepts (Confidential Attachment 1) of the report (September 2, 2009) from the Chief Corporate Officer.

 

2.         City Council approve the Recommendations for Councillors Security (Confidential Attachment 2) of the report (September 2, 2009) from the Chief Corporate Officer.

 

3.         City Council authorize the public release of Recommendations Nos. 8, 9, 10, and 15 of Confidential Attachment 2, of the report (September 2, 2009) from the Chief Corporate Officer, upon approval.

 

4.        City Council request the Chief Corporate Officer to review Councillor Protection at City Properties in six months time and provide a report to the Government Management Committee.

 

Origin
(September 2, 2009) Report from the Chief Corporate Officer
Summary

At its meeting of April 29 and 30, 2009, Toronto City Council approved Government Management Committee Item 22.4, entitled “City-Wide Security Plan”. This report responds to Council’s request that the Chief Corporate Officer report to the Government Management Committee in June 2009 on: a) a comprehensive plan and security measures to protect the Civic Centre Chambers and the second floor of City Hall; and b) a review of the security system utilized by the CBC at its building located opposite Metro Hall.

 

In order to provide a comprehensive review of Councillor Protection at City property, this plan not only includes the Civic Centre Chambers and second floor of City Hall, but also the Councillors offices and parking areas at each Civic Centre and City Hall. This review however did not encompass constituency offices, homes, public appearances, travel, and personal time.

 

This report highlights security measures already in place for the protection of Councillors, describes additional measures currently being implemented, and makes recommendations for further protections. These additional measures and recommendations evolved as a result of a Threat and Risk Assessment, benchmarking, and stakeholder involvement.

 

As it relates to the review and possible use of the type of barrier turnstile used at the CBC building, this system is not recommended for use for the 2nd floor reception areas of City Hall.

 

Background Information
Report - Councillor Protection at City Properties
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23308.pdf)

Confidential Attachment 1
Confidential Attachment 2

GM24.33 

Information

Withdrawn 

 

 

Metro Hall Café and Catering – YMCA Lease - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.10.


GM24.34 

Information

Withdrawn 

 

 

Leasing 5 Bartonville Avenue East to UrbanArts Community Arts Council - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.11.


GM24.35 

Information

Withdrawn 

 

 

Guild Inn Revitalization and Redevelopment: Letter of Intent with Centennial College and Next Steps Project Documentation - (Withdrawn)
Summary

City Council removed this item from the committee's jurisdiction on August 5, 2009 and considered the item as CC38.12.


GM24.36 

ACTION

Referred 

 

Ward: 11 

Property Tax Exemption for Society of Portuguese Disabled Persons Building Fund (Ward 11 York South - Weston)
Committee Decision

The Government Management Committee referred the Member Motion from Councillor Frances Nunziata entitled "Property Tax Exemption for Society of Portuguese Disabled Persons Building Fund (Ward 11 York South-Weston)" to the Deputy City Manager and Chief Financial Officer for a report to the Government Management Committee.

Origin
(June 25, 2009) Member Motion from Councillor Frances Nunziata (Ward 11 York South-Weston)
Summary

The Society of Portuguese Disabled Persons Building Fund (“The Society”) was formed in 2001 to help stimulate social activities for individuals with disabilities who may be housebound in the community. Unfortunately, these individuals are faced with many limitations and have few channels available to allow them to integrate with society.

 

In order to build a centre for all disabled persons regardless of ethnicity, the Society purchased the property at 2295 St. Clair Avenue West.  The Centre was constructed at no cost to the government, until 2007 when The Society obtained a grant from the Provincial Government to assist the centre in purchasing some necessary equipment.  Currently, the Centre owns and occupies the property at 2295 St. Clair Avenue West. The Society celebrated the grand opening of the centre on June 23, 2007. 

 

The centre is now open from Monday to Friday, 8am to 4pm and offers a variety of programs for people of all cultural and ethnic backgrounds with disabilities and provides support to their families. Through various programs, clients continue to learn social skills by group participation, building greater independence, self-esteem and facilitating integration within the community.  These programs help to develop leadership skills which empower clients to be active and productive members of society.

 

The Society is a registered charity within the meaning of the Income Tax Act (Canada).

 

The Society is seeking Private Legislation to provide an exemption from property taxes, and have asked that the City of Toronto support The Society in obtaining the Private Members Bill.

Background Information
Property Tax Exemption for Society of Portuguese Disabled Persons Building Fund (Ward 11 York South - Weston)
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22340.pdf)


36a Property Tax Exemption for Society of Portuguese Disabled Persons Building Fund
Origin
(August 7, 2009) Member Motion from Councillor Nunziata, seconded by Councillor Palacio
Summary

The Society of Portuguese Disabled Persons Building Fund ("The Society") was formed in 2001 to help stimulate social activities for individuals with disabilities who may be housebound in the community. Unfortunately, these individuals are faced with many limitations and have few channels available to allow them to integrate with society.

 

In order to build a centre for all disabled persons regardless of ethnicity, the Society purchased the property at 2295 St. Clair Avenue West.  The Centre was constructed at no cost to the government, until 2007 when The Society obtained a grant from the Provincial Government to assist the centre in purchasing some necessary equipment.  Currently, the Centre owns and occupies the property at 2295 St. Clair Avenue West. The Society celebrated the grand opening of the centre on June 23, 2007. 

 

The centre is now open from Monday to Friday, 8am to 4pm and offers a variety of programs for people of all cultural and ethnic backgrounds with disabilities and provides support to their families. Through various programs, clients continue to learn social skills by group participation, building greater independence, self-esteem and facilitating integration within the community.  These programs help to develop leadership skills which empower clients to be active and productive members of society.

 

The Society is a registered charity within the meaning of the Income Tax Act (Canada).

 

The Society is seeking Private Legislation to provide an exemption from property taxes, and have asked that the City of Toronto support The Society in obtaining the Private Members Bill.

 

(Submitted to City Council on August 5, 2009 as MM38.13)

Background Information
Referral of Member Motion - Property Tax Exemption for Society of Portuguese Disabled Persons Building Fund
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23311.pdf)


GM24.37 

ACTION

Amended 

 

Ward: All 

Ouch Canada! ... Canadian Spelling
Committee Recommendations

The Government Management Committee recommends that City Council adopt, in principle, the following strategies respecting proposed changes in spelling from the currently used American English to Canadian English:

 

1.         The Chief Information Officer, Information and Technology, contact Microsoft and ask them to produce a Spell-Check that defaults to Canadian English.

 

2.         Replace all of our software with that which utilizes Canadian Spelling for every day municipal business functions, through the normal replacement process.

 

3.         Require Canadian Spelling in all City of Toronto reports.

 

4.         Require the use of Canadian Spelling in all correspondence both internal and external.

 

5.         Require whoever administers the Official City of Toronto web site to ensure that it is expunged of all non Canadian spellings and to henceforth use only Canadian spelling.

 

6.         Advise both the Federal and Provincial Government of the errors on their web sites and request that thy change them to “Canadian English”

 

7.         Request the Chief Information Officer, Information and Technology, to:

 

a.         Make the necessary alterations to the City’s IT system to accommodate dictionary definitions specific to the “Canadian” language; and

 

b.         Implement this initiative and submit a report to the Government Management Committee in one year’s time on the progress of this initiative.

 

8.         Request the City Clerk to review the City’s policies to ensure that the policies are incorporated into the City’s business process.

Origin
(May 2, 2009) Memo from Councillor Howard Moscoe (Ward 15 - Eglinton-Lawrence)
Summary

Memo submitted by Councillor Moscoe respecting proposed change in spelling from the currently used American English to Canadian English.

Background Information
Ouch Canada ! .... Canadian Spelling
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-22398.pdf)


GM24.38 

ACTION

Adopted 

 

Ward: 28 

Amendment to Purchase Order No. 6022519 – Additional Architectural Services for a new Indoor Pool at Regent Park
Committee Decision

The Government Management Committee granted authority to the General Manager Parks, Forestry and Recreation and the Director, Purchasing and Materials Management, to:

 

1.         Amend Purchase Order No. 6022519 to MacLennan Jaunkalns Miller Architects Ltd., by an additional amount of $600,000.00 net of GST, for a revised total of  $1,459,000.00 net of GST, extend the purchase order expiry date to December 31, 2012, and increase the scope of work to include the supply of all material, equipment, labour and supervision required for the additional design and associated additional field review and contract administration required for the expansion and alteration of the Regent Park indoor pool to accommodate a change in scope.

Origin
(August 26, 2009) Report from the General Manager, Parks, Forestry and Recreation and the Director, Purchasing and Materials Management
Summary

The purpose of this report is to request authority to issue a purchase order amendment for Purchase Order No. 6022519 previously issued to MacLennan Jaunkalns Miller Architects Ltd. in May, 2007.  The amendment is required for additional fees based on an increase to their scope of work.

Background Information
Report - Amendment to Purchase Order No. 6022519 - Additional Architectural Services for a New Indoor Pool at Regent Park
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23312.pdf)


GM24.39 

ACTION

Adopted 

 

Ward: 26 

Lease to Flemo City Media at 29 St. Dennis Drive
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the Chief Corporate Officer to enter into a new Below Market Rent lease agreement with Flemo City Media, for a five (5) year term, based on the terms and conditions set out in Appendix “A”,  attached to the report (August 26, 2009) from the Chief Corporate Officer and Executive Director, Social Development Finance and Administration,  and other terms and conditions acceptable to the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the Chief Corporate Officer to administer and manage the lease agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

 

3.         City Council authorize the City Solicitor to complete the lease, deliver any notices, pay expenses and amend the commencement and other dates to such earlier or later date(s), on such terms and conditions, as she may, from time to time, determine.

 

4.         City Council grant an exemption to the Below Market Rent Policy to allow Flemo City Media to become a tenant at 29 St. Dennis Drive without the need to solicit a request for proposals as required by the Below Market Rent Policy.

 

Origin
(August 26, 2009) Report from the Chief Corporate Officer and Executive Director, Social Development Finance and Administration
Summary

The purpose of this Report is to obtain City Council authority to enter into a new Below Market Rent lease agreement with Flemo City Media for approximately 361 square feet of space located at 29 St. Dennis Drive in the Flemingdon Park priority neighbourhood.  A Below Market Rent lease with Flemo City Media will facilitate program expansion for local youth in a priority neighbourhood, and as such, is consistent with Council’s mandate to create strong, safe neighbourhoods in certain priority areas.

Background Information
Report - Lease to Flemo City Media at 29 St. Dennis Drive
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23313.pdf)

Appendix A - Major Terms and Conditions
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23314.pdf)

Appendix B - Location Map
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23315.pdf)


GM24.40 

ACTION

Adopted 

 

Ward: 38 

Lease Agreements – 705 Progress Avenue
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the extension of the existing lease at 705 Progress Avenue,  Unit No. 18-19 with Black Cat Advertising Inc. for a two (2) year term commencing on September 1, 2009 based on the terms and conditions as set out in Appendix “A” attached to the report (August 26, 2009) from the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the extension of the existing lease at 705 Progress Avenue, Unit No. 43-44 and 63 with 682770 Ontario Inc. o/a ITC Systems for a one (1) year term commencing on September 1, 2009 based on the terms and conditions as set out in Appendix “B” attached to the report (August 26, 2009) from the Chief Corporate Officer, and in a form acceptable to the City Solicitor.

 

3.         City Council authorize the Chief Corporate Officer to administer and manage the Lease Extension Agreements including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

Origin
(August 26, 2009) Report from the Chief Corporate Officer
Summary

The purpose of this report is to obtain Council’s authority to enter into lease extension agreements with two tenants (Black Cat Advertising Inc. and 682770 Ontario Inc. o/a ITC Systems) occupying industrial space at 705 Progress Avenue.

Background Information
Report - Lease Agreements-705 Progress Avenue
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23316.pdf)

Appendix A - Major Terms and Conditions, Unit 18-19
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23317.pdf)

Appendix B - Major Terms and Conditions, Unit 43-44 & 63
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23318.pdf)

Appendix C - Location Map
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23319.pdf)


GM24.41 

ACTION

Adopted 

 

Ward: All 

Purchasing Card Services Contract - Purchase Order No. 6016467 - Request for Extension
Committee Recommendations

The Government Management Committee recommends that:

 

1.         Council authorize the Acting Treasurer, in accordance with clause 22.1 of the MasterCard Purchasing Card Agreement, to approve a two-year contract extension to August 23, 2011 with the National Bank of Canada for Purchasing Card services (re: Purchase Order 6016467 resulting from RFP 9172-04-7024) under the current terms and conditions of the Agreement.

 

2.         Council direct the appropriate City officials to take the necessary action to give effect thereto.

Origin
(September 4, 2009) Report from the Acting Treasurer
Summary

This report requests that Council authorize the Acting Treasurer to approve a two-year extension of the MasterCard Purchasing Card Agreement with the National Bank of Canada for Purchasing Card (PCard) services (re: Purchase Order 6016467 resulting from RFP 9172-04-7024) as contemplated by clause 22.1 of the Agreement.

 

The National Bank of Canada has been asked to continue to provide Purchasing Card services subject to Council's approval.

Background Information
Report - Purchasing Card Services Contract-Purchase Order No. 6016467-Request for Extension
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23321.pdf)


GM24.42 

ACTION

Amended 

 

Ward: 28 

Sony Centre - Conveyance of Additional Strata Area
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve an amendment to the Umbrella Agreement to include in the sale of a strata portion of the Sony Centre site to Ferncastle, an additional area, shown as Part 11 on Sketch No. 2009-088, subject to the City reserving an easement for the right of support.

 

2.         City Council request the Chief Corporate Officer to submit an update in three months time (January 2010) to the Government Management Committee on the status of this project.

 

3.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

Decision Advice and Other Information

The Government Management Committee requested the Deputy City Manager and Chief Financial Officer and the City Solicitor to submit a briefing note directly to Council, summarising the changes that have occurred and approved by Council.

 

 

 

Origin
(September 10, 2009) Report from the Chief Corporate Officer
Summary

This report recommends an amendment to the Umbrella Agreement reached between the City and the Board of Directors of the Sony Centre for the Performing Arts (“Board”) and Castlepoint Realty Partners Limited (“Castlepoint”), now Ferncastle (Front Street) Inc. (“Ferncastle”) for the redevelopment of the Sony Centre (“SC”) site located at 1 Front Street East.   The amendment is with respect to the conveyance of an additional area underneath the footprint of the proposed condominium tower.

Background Information
Report - Sony Centre-Conveyance of Additional Strata Area
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23417.pdf)

Appendix A - Sony Centre Sketch
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23418.pdf)


42a Sony Centre – Conveyance of Additional Strata Area
Origin
(September 2, 2009) Report from the Chief Corporate Officer
Summary

The purpose of this report is to advise that a staff action report, “Sony Centre – Conveyance of Additional Strata” will be on the Supplementary Agenda for the Government Management Committee meeting scheduled for September 17, 2009.

 

 

Background Information
Report - Sony Centre-Conveyance of Additional Strata Area
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23320.pdf)


GM24.43 

ACTION

Amended 

 

Ward: 39 

Land Exchange with Toronto District School Board for City Land at 255 Chester Le Boulevard (Chester Le Park)
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council grant authority for the City to enter into a Land Exchange Agreement with the Toronto District School Board ("TDSB") for part of Block B, Plan 9133, shown as Part 2 on Sketch No. PS-2009-065 ("TDSB Lands") in exchange for part of Block A, Plan 9133, shown as Part 1 on Sketch No. PS-2009-065 ("City Lands"), substantially on the terms and conditions outlined in Appendix "A" attached to the report (August 28, 2009) from the Chief Corporate Officer, and such other terms as may be approved by the Chief Corporate Officer in a form satisfactory to the City Solicitor.

 

2.         City Council approve that the transaction meets the requirements for an exchange of land set out in Chapter 4.3 (Parks and Open Space Areas), Policy 8 of the Official Plan.

 

3.         City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally to accept the terms of the Land Exchange Agreement on behalf of the City.

 

4.         City Council authorize the City Solicitor to complete the transactions provided for in the land exchange agreement on behalf of the City, including making payment of any necessary expenses and amending the closing and other dates to such earlier or later date(s) and on such terms and conditions as she may from time to time consider reasonable.


 

Origin
(August 28, 2009) Report from the Chief Corporate Officer
Summary

The purpose of this report is to seek authority to enter into an agreement to exchange lands owned by the City for lands owned by the Toronto District School Board (“TDSB”) for the purpose of including the land with other land owned by TDSB on which a new child care centre is to be built.

 

The terms for completing the transaction, as set out in this report, are considered to be fair, reasonable and reflective of market value.

 

Background Information
Report - Land Exchange with Toronto District School Board for City Land at 255 Chester Le Boulevard (Chester Le Park)
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23324.pdf)

Appendix A - Terms and Conditions of Land Exchange between City of Toronto and Toronto District School Board
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23325.pdf)

Appendix A - Sketch and Map
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23326.pdf)


GM24.44 

ACTION

Adopted 

 

Ward: All 

Exercise Option to extend Contract No. 47012152 for Computer Hardware and Software, and Contract No. 47012116 for Maintenance Services
Committee Decision

The Government Management Committee granted authority to the Chief Information Officer, Information and Technology Division and the Director, Purchasing and Materials Management Division to:

 

1.         Exercise the option to extend Contract No. 47012152 for the supply and delivery of desktop and notebook computers, printers and related hardware, software and Contract 47012116, for maintenance services with Compugen Inc. from November 16, 2009 to November 15, 2010 under the same terms and conditions.  No additional funds are being requested for the extension of these contracts.

Origin
(September 2, 2009) Report from the Chief Information Officer, Information and Technology Division and the Director, Purchasing and Materials Management Division
Summary

This report requests authority to exercise the option to extend Contract 47012152 for the supply and delivery of desktop and notebook computers, printers, related hardware, software and Contract 47012116 for maintenance services awarded to Compugen Inc. The provision for a one year option contract extension was included in the original Request for Quotation (RFQ) issued.  All terms and conditions remain the same and no additional funds are required for the extension of these contracts.

Background Information
Report - Exercise Option to Extend Contract No. 47012152 for Computer Hardware and Software, and Contract No. 47012116 for Maintenance Services
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23328.pdf)


GM24.45 

ACTION

Adopted 

 

Ward: All 

Selection of Real Estate Brokerages for the Sale of Smaller Properties
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the Chief Corporate Officer or his designate to select qualified Brokerages to list and market Smaller Properties valued at less than $1 million, to negotiate a commission fee reflective of market rates and to enter into listing agreements with the selected Brokerages in accordance with the process and criteria listed in Appendix “A” attached to the report (September 4, 2009) from the Chief Corporate Officer and the Director of Purchasing and Materials Management

 

2.         City Council authorize the Chief Corporate Officer or his designate to execute the listing agreements with the selected Brokerage.

Origin
(September 4, 2009) Report from the Chief Corporate Officer and the Director of Purchasing and Materials Management
Summary

The purpose of this report is to obtain authority for the continued use of the current process to select and engage real estate brokerages for the sale of smaller properties valued at less than $1,000,000.00, in respect of which the Chief Corporate Officer or his designate has determined that the focused market expertise of brokerages with local experience in the neighbourhood is important ("Smaller Properties").

 

Background Information
Report - Selection of Real Estate Brokerages for the Sale of Smaller Properties
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23329.pdf)


GM24.46 

ACTION

Amended 

 

Ward: 24 

Acquisition of 15 Kenaston Gardens
Confidential Attachment - A proposed or pending acquisition or sale of land for municipal or local board purposes
Committee Recommendations

The Government Management Committee recommends to City Council that:

 

1.         The acquisition of 15 Kenaston Gardens be conditional upon an agreement for the sale of the associated density having been entered into, to the satisfaction of the Chief Corporate Officer and the City Solicitor, such that the acquisition price be recovered.

 

2.         The confidential information contained in Attachment 1 to the report (September 14, 2009) from the Chief Corporate Officer, remain confidential excepting the purchase price of the Property which shall be available for public release upon the completion of all terms of the purchase and sale agreement to the satisfaction of the City Solicitor.

 

 

 

Decision Advice and Other Information

The Government Management Committee met in closed session to consider this item

as it relates to a proposed or pending acquisition or sale of land for municipal or local

board purposes.

 

Origin
(September 14, 2009) Report from the Chief Corporate Officer
Summary

To seek approval to acquire the property municipally known as 15 Kenaston Gardens.

Background Information
Report - Acquisition of 15 Kenaston Gardens
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23486.pdf)

Appendix A - Sketch
(http://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23487.pdf)

Confidential Attachment 1
Communications
(September 16, 2009) E-mail from Manager, Traffic Planning/ROW, Management Transportation Services (GM.New.24.46a)
(http://www.toronto.ca/legdocs/mmis/2009/gm/comm/communicationfile-12027.pdf)


Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2009-09-17 Morning 9:35 AM 10:50 AM Public
2009-09-17 Morning 10:50 AM 12:40 PM Closed
2009-09-17 Afternoon 12:40 PM 12:45 PM Public
Attendance
Members were present for some or all of the time period indicated.
Date and Time Quorum Members
2009-09-17
9:35 AM - 10:50 AM
(Public Session)
Present Present: Del Grande, Heaps, Holyday, Lindsay Luby, McConnell, Saundercook
Also present (non-members): Moscoe, Shiner
2009-09-17
10:50 AM - 12:40 PM
(Closed Session)
Present Present: Del Grande, Heaps, Holyday, Lindsay Luby, McConnell
Not Present: Saundercook
Also present (non-members): Shiner
2009-09-17
12:40 PM - 12:45 PM
(Public Session)
Present Present: Del Grande, Heaps, Holyday, Lindsay Luby, McConnell, Saundercook
Also present (non-members): Shiner
2009-09-17
12:40 PM - 12:45 PM
(Public Session)
Present Present: Del Grande, Heaps, Holyday, Lindsay Luby, McConnell
Not Present: Saundercook
Also present (non-members): Shiner