Attendance

Members of the Government Management Committee were present for some or all of the time periods indicated under the section headed “Meeting Sessions”, which appears at the end of the Minutes.

Minutes

On motion by Councillor Saundercook, the Government Management Committee confirmed the minutes of its meeting held on February 11, 2009.

Communications/Reports 
 

The Government Management Committee recommends that:

1.                  City Council approve the individual tax appeal applications made pursuant to section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) totalling $835,233.37 including reductions in Business Improvements Area charges, as identified in Appendix A, excluding the following applications:

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping adjustments) totalling $137,432.72 including reductions in Business Improvements Area charges, excluding the following applications:

The Government Management Committee recommends that:

1.                  City Council approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B, under the columns entitled “Apportioned Tax” and “Apportioned Phase In/Capping”, excluding the following applications:

2.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

1.         City Council authorize the Toronto Office of Partnerships, in conjunction with Parks, Forestry and Recreation and the Toronto Community Housing Corporation, to prepare the necessary documentation for the Purchasing and Materials Management Division to apply the Swiss Challenge procedure to the Wired Canada Program proposal.

2.         City Council approve, in principle, the proposed pilot project, involving the City’s Information and Technology Division, the Toronto Community Housing Corporation and the Oxford Group and authority be granted for the execution of any documents necessary to give effect thereto.

3.         City Council direct the Information and Technology Division and the Toronto Community Housing Corporation to report to Government Management Committee on the results of the pilot project.

4.         City Council receive the report (January 28, 2009) from the Director, Toronto Office of Partnerships.

The Government Management Committee:

1.         Requested the Director of Information and Technology to:

a.         submit a report to the Government Management Committee for its meeting of September 17, 2009 on:

i.          the feasibility of providing free wi-fi services at City Hall and other City buildings and facilities; and

ii.          a possible or potential application for the “Free the Net” network as applied in the City of San Francisco; and

b.          in consultation with the Partnerships Office, invite interested and qualified companies, and representatives from Meraki and the City of San Francisco to attend the September 17, 2009 Government Management Committee meeting to give a presentation to the Committee on this service.

2.         Allocated a half day of the September 17, 2009 meeting to discuss this service.

The Government Management Committee recommends that:

1.         City Council adopt the City-wide Security Plan, including the revised Corporate Security framework, and the Corporate Security Policy as attached (Attachment 1).

2.         City Council direct that the Corporate Security Unit be the corporate body responsible for protecting City divisional assets and setting the security standards for City-owned or operated facilities/properties.

3.         City Council direct that funding for each Division-wide security plan be submitted in future years operating and capital budgets based on operational priorities.

4.         City Council direct that budgeting for each Agency, Board, and Commission’s security plan be submitted by the applicable Agency, Board, or Commission in future years operating and capital budgets based on operational priorities.

5.         City Council direct Corporate Security to conduct a security review of Agencies, Boards, and Commissions without dedicated security management, such as the Arena Boards, Arts and Heritage Organizations, Toronto Public Library, and Board-run community centres and facilities, to ensure they comply with the Corporate Security framework.

6.         City Council request all Agencies, Boards and Commissions with dedicated security management, including Exhibition Place, the Toronto Parking Authority, the Toronto Transit Commission, and the Toronto Zoo to apply the security framework and report to their respective Boards regarding their own security plans in 2009.

7.         City Council direct the Corporate Security Unit to coordinate the establishment of a Security Workgroup, comprised of representatives from the Agencies, Boards and Commissions with dedicated security management, for the purpose of guidance on effective implementation of the Corporate Security framework and the enhancement and effectiveness of City-wide security through information sharing.

8.         City Council direct the Chief Corporate Officer to provide an annual consolidated report to the Government Management Committee detailing activities and incidents received by Corporate Security.

9.        City Council request the Chief of Police to review and comment on the report (March 27, 2009) from the City Manager pertaining to the “City Wide Security Plan”, such comments to be addressed in future reports.

10.       City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

The Government Management Committee recommends that:

1.         City Council authorize the Deputy City Manager (Cluster A) to negotiate and enter into agreements with bordering municipalities/regions for 311 routing arrangements as required under the Bell Canada General Tariff, Item 6001 (the “311 Service Tariff”) on such terms as may be satisfactory to the Deputy City Manager and the City Solicitor, to address the issues as discussed in this report.

2.         City Council authorize the 311 Project Director to:

             a.        direct Bell Canada to implement such routing arrangements as may be agreed to; and

             b.        pay any applicable rates and charges under the 311 Service Tariff.

To provide information on property tax accounts with outstanding receivables of $500,000 or more as at December 31, 2008.

This report contains three attachments:

a.         Attachment 1 is public information, and lists properties owned by a corporation with tax arrears of $500,000 or more.

b.         Attachment 2 is confidential, and lists properties owned by individuals with tax arrears of $500,000 or more.  The Municipal Freedom of Information and Protection of Privacy Act prevents the public disclosure of the information contained in Attachment 2.

c.         Attachment 3 identifies the tax receivable as at December 31, 2008.

The confidential information contained in Attachment 2 should remain confidential, as it relates to personal information about identifiable individual(s), and as such may not be disclosed under the provisions of the Municipal Freedom of Information and Protection of Privacy Act.

The Government Management Committee recommends that:

1.                  City Council discontinue the Out-of-Province Parking Ticket Collection pilot program given that the costs to operate the program exceed the revenues being realized.

2.                  City Council again request the Province of Ontario to negotiate data transfer and data exchange agreements with other provincial and state governments, so as to provide municipalities with name and address information for out-of-province plate owners who remain on the default parking ticket payment listing;  priority should be given to the provinces of Quebec, Alberta and British Columbia, and the states of New York, Michigan and Florida, which account for more than 50 per cent of all out-of-province tickets issued.

3.         City Council request the Acting Treasurer and Councillor McConnell to enter into discussions with the “Big 12” Police Services Board, the Ontario caucus of FCM and Tourism Toronto regarding Out-of-Province Parking Ticket Collections and seek their endorsement of the City’s initiative to negotiate data transfer and data exchange agreements with the Province and other provincial and state governments.

The Government Management Committee recommends that:

1.         City Council authorize entering into a licence Agreement (the “Licence”) with the Licensor for non-exclusive use of approximately 33.14 acres of land in Flemingdon Park, (the “Lands”), substantially on the terms and conditions as set out in Appendix “A” and on such other terms and conditions as approved by the Chief Corporate Officer, or his or her designate, and in a form and content acceptable to the City Solicitor.

2.         City Council authorize the Chief Corporate Officer to administer and manage the License, including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

The Government Management Committee recommends that:

1.         City Council authorize the City, as tenant, to enter into sixteen (16) lease renewal agreements with Toronto Community Housing Corporation, as landlord, for the five (5) year renewal term commencing January 1, 2009, substantially on the same terms and conditions set out in the existing leases except that the new rents for each of the childcare locations shall be those set out in Appendix “A” and except that there is no further renewal option, together with such other terms and conditions deemed appropriate by the Chief Corporate Officer and in form satisfactory to the City Solicitor.

2.         City Council grant authority for the Chief Corporate Officer to administer and manage the lease renewal agreements including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

The Government Management Committee recommends that:

1.         City Council authorize a Lease Extension and Amending Agreement with El-Ad (1500 Don Mills) Limited (the “Landlord”) for the lease of approximately 34,899 square feet of rentable area on the fourth (4th) and sixth (6th) floors of the building (the “Building”) known municipally as 1500 Don Mills Road (the “Leased Premises”), substantially on the terms and conditions as set out in Appendix “A” attached hereto and on such other terms and conditions as approved by the Chief Corporate Officer, or his or her designate, and in a form acceptable to the City Solicitor.

2.         City Council authorize the lease of up to approximately 2,500 square feet of additional space in the Building, provided such space can be made available by the Landlord, substantially on the terms and conditions as set out in Appendix “A” attached hereto and on such other terms and conditions as approved by the Chief Corporate Officer, or his delegate, and in a form acceptable to the City Solicitor.

3.         City Council authorize the Chief Corporate Officer to administer and manage the Lease Agreement, including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

4.         City Council pass a by-law pursuant to section 252 of the City of Toronto Act, 2006 providing authority to:

            a.         enter into a municipal capital facility agreement with El-Ad (1500 Don Mills) Limited in respect of the Leased Premises; and

            b.         exempt the Leased Premises from taxation for municipal and school purposes, which tax exemption is to be effective from the latest of (i) the date the municipal capital facility agreement is signed and (ii) the date the tax exemption by-law is enacted.

5.         City Council direct the City Clerk to give written notice of the by-law to the Minister of  Education, the Municipal Property Assessment Corporation, the Toronto District  School Board, the Toronto Catholic District School Board, the Conseil Scolaire  de District du Centre-Sud-Ouest and the Conseil Scolaire de District du  Catholique Centre-Sud.

6.         City Council authorize the introduction of the necessary bills to give effect thereto.

The Government Management Committee recommends that:

1.         City Council grant authority for the City to accept an Offer to Sell from York University to sell to the City a portion of the property known municipally as 0 Murray Ross Parkway, substantially on the terms and conditions outlined in Appendix “A” and Attachment 1 – Confidential Information to this report.

2.         City Council authorize severally each of the Chief Corporate Officer and the Director of Real Estate Services to execute the Offer To Sell on behalf of the City.

3.         City Council authorize the City Solicitor to complete the transaction on behalf of the City, including paying any necessary expenses, amending the closing, due diligence and other dates, and amending and waiving terms and conditions, on such terms as she considers reasonable and necessary.

4.         City Council authorize the public release of the confidential information in Attachment 1 upon final settlement and completion of all property transactions and claims related to the Toronto-York Spadina Subway Extension Project, to the satisfaction of the City Solicitor, or commencement of revenue service of the Project.

The Government Management Committee recommends that:

1.         City Council authorize the Director of Fleet Services to purchase used vehicles and equipment through auction, liquidation sales or trade publications advertisements, not to exceed the approved Fleet Services’ capital budget.

2          City Council direct the Director of Fleet Services to report annually on the purchase of used vehicles and equipment as part of the year-end capital variance reporting.

The Government Management Committee recommends that:

1.         City Council direct Fleet Services to expand the use of the idle shut-down device on 40 light-duty vehicles used by managers and supervisors in Parks Forestry and Recreation, Solid Waste Management Services, Transportation Services and Toronto Water to be funded from the Green Fleet Fund.

2.         City Council direct Fleet Services to provide a report on the outcome of the expanded idle shut-down pilot as part of the next Green Fleet Plan Annual Update in 2010.

3.         City Council direct Fleet Services not to proceed with the installation of a flashing light/buzzer approach to reduce idling.

4.         City Council approve the “Green Fleet Expo”, “GFX” and associated logo as City of Toronto marks and that staff from Legal Services Division prepare an application to the Federal Registrar of Trade-Marks for registration of these marks.

5.         City Council receive for information the Attached Appendix A: Status Summary for the Green Fleet Plan 2008 – 2011.

The Government Management Committee recommends that:

1.         City Council grant authority to award Tender Call 192-2008, for the HVAC and Electrical Upgrade at the Old City Hall to Atlas Corporation Inc., being the lowest bid meeting specifications in conformance with the quotation requirements, in two (2) separate Purchase Orders:

a.         the first Purchase Order in the amount of $21,061,550.00 net of GST will be issued in year 2009 under existing Council approval of the 2009-2014 Budget Capital Plan; and

b.         the second Purchase Order in the amount of $11,638,450.00 net of GST will be issued in future year following Council budget approval in the 2010-2015 Capital Budget Cycle for a total potential award amount of $32,700,000.00 net of GST.

2.         City Council forward Recommendation 1.b. to the Budget Committee for consideration.     

The Government Management Committee recommends that:

1.         City Council grant authority to enter into a ten-month License Agreement with the Toronto Catholic District School Board for the shared use of a portion of Venerable John Merlini Catholic School, to be automatically renewed every year until terminated by either party, commencing on September 1, 2008, at a fee to be offset through the Exchange of Services Agreement or as set out in this report, on terms and conditions satisfactory to the General Manager of Parks, Forestry and Recreation, and in a form satisfactory to the City Solicitor.

2.         City Council authorize the General Manager of Parks, Forestry and Recreation to approve amendments to the Licence Agreement as and when required to allow for changes  in the hours, size, location or scope of use of the licensed area.

The Government Management Committee recommends that:

1.         City Council grant authority to negotiate and execute an amendment to the current 1911 Grange Park agreement between the City and the Art Gallery of Ontario for the fundraising, design, construction and enhanced maintenance of the park, in consultation with the Ward Councillor, and such agreement be on terms and conditions satisfactory to the General Manager and the City Solicitor.

2.         City Council direct that the new amendment to the 1911 agreement provide that the Grange Park Neighbourhood be involved on an on-going basis with park management and operations to ensure that future management of Grange Park is community based.