Dates
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| Filming dates: |
What are the actual shooting days with cast and crew?
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| Dress dates: |
Are additional dates required to prepare the location for the shoot in advance of the filming dates?
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| Strike/clean dates: |
Are additional dates required to wrap and cleanup and restore the location to it's original condition after shooting has completed?
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Personnel & Vehicles
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| Personnel: |
How many film production personnel will be involved?
- Crew - actual shoot crew
- Cast - actors
- Extras - background performers
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| Vehicles: |
How many vehicles will require parking?
- How many production trucks
- How many crew and extra vehicles
- note location filming permits do not provide parking for crew/extras
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Set, Insurance, Fees
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| Set Dressing: |
What modifications or changes to the site will be required? Will any restoration be needed?
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| Insurance: |
Ask for your site to be named as the additional insured on the production companies insurance policy. A cross liability clause should be included. Ask for a copy of the certificate prior to commencement of filming.
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| Fees: |
Ask for the fee to be paid in advance.
A damage deposit (by certified cheque, to be held - not cashed) should be issued to the location and held until all film related activity is completed. Once a satisfactory inspection by the location contact and location manager is done, the certified cheque is then returned to the production company.
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Staff & Security
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| Staffing: |
Have a representative of your site "on set" or available during filming, preparation and strike. The cost of this person can be charged back to the production company. Your site representative should be knowledgeable about your site (i.e. alarms, sprinkler systems, electrical panels, etc.).
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| Security: |
Is security required "on set"?
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Clean-up & Lunch
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| Clean-up: |
Do you want your site cleaners or the Production Company's cleaners to perform this work?
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| Lunch: |
Will you be asked to supply a space for lunch? (usually Production Company caters in lunch but will require space to seat crew/cast/extras).
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Electrical & Special Effects
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| Electrical: |
Will the Production Company be using your power or their own? (usually the Production Company provides it's own generators but if using your electricity, you should factor in cost recovery).
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| Special Effects: |
Will there be any special effects done on your site? (Fire, smoke, gunfire).
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Communication
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| Communication: |
To avoid confusion, it is very important to maintain good lines of communication between the site representative and the location department.
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