Notification letters (Sample Notification Letter) must be distributed to residents and business in the area in which filming activity will take place a minimum of 48 hours in advance of your arrival (including prep days and coning). This allows area residents and businesses the opportunity to respond.
Both sides of the street should be lettered where filming activity is taking place, or as otherwise instructed by Toronto Film, Television and Digital Office staff.
Toronto Film, Television and Digital Office staff must review and approve the letters before they are delivered to ensure that variances to the guidelines are clearly stated. E-mail letters to email@example.com (always indicate project title in subject line) with sufficient time to avoid delays.
The letter should:
- Identify the film company, type and title of production on film company letterhead
- Provide the name and phone number of the location manager and assistant location manager
- Provide the duration of filming (i.e. 1 day, 2 consecutive days, recurring location for [ x ] # of days over [ x ] # of months) and times (i.e. 7:00 am to 11:00 pm)
- State the proposed parking locations of the production unit, including street name, side of street, parameters etc.
- Include the date(s) and times that coning and/or production vehicles will arrive at the location, as well as wrap date and time
- Propose alternate parking arrangements for any parking permit holders who may be displaced by the production. It is up to the film company to find suitable alternative parking for residents.
- Detail any street dressing, gunfire or special effects
- If applicable, the letter should identify that the film company is requesting an exemption to a particular guideline (Sample Release Form). For example, if a residential city block has been used twice in one calendar year, the letter should state that the film company is requesting an exemption to guideline number six, “Limitations”, and that the film company will canvass the neighbourhood for signed permission to obtain a variance.
- Include the general contact information for the Toronto Film, Television & Digital Media Office: firstname.lastname@example.org; 416-338-FILM (3456). DO NOT include contact information for individual staff of Toronto Film, Television and Digital Office.
- Include a link to the Filming Guidelines and the Code of Conduct for Cast and Crew.
- Include the following statement: To obtain further information regarding the guidelines for filming refer to the Toronto Film, Television & Digital Media Office website www.toronto.ca/tfto