The deadline for Funding Applications is Friday, February 12, 2021 at 4:00 p.m.
- 2021/22 Funding Application (English, French) – Kindergarten to Grade 12
- 2021/22 Program Menu Form (English, French) – to be used only when applying for more than one program
Complete the application based on a scenario that the 2021-2022 school year returns to normal operations, rather than in the COVID-19 pandemic environment.
Municipal funding may be available for student nutrition programs not previously funded that are offered by independent schools. Please note, independent schools that would like to apply for funding must first complete the screening and needs assessment used to determine eligibility for funding, in addition to an application. Eligible schools can apply and receive funding for only one of the following student nutrition programs: breakfast, morning meal, snack AM. For more information, please visit the Funding for New Programs in Independent Schools page.
Purpose of Student Nutrition Program Grants
The City of Toronto awards funding to eligible schools to help them offer a healthy meal or snack to their students. The goal of the funding is to help student nutrition programs serve healthier foods, operate on more school days each week and ensure those with the greatest need have access to food, within the context of universal access for all students.
All applications will be considered for funding from two separate levels of government:
- City of Toronto Student Nutrition Program funding.
- Ontario Student Nutrition Program funding offered by the Ministry of Children, Community and Social Services. Information about this funding is available from the Ministry’s website.
There is limited funding available to meet the needs of all interested applicants. The priority is to increase the sustainability of currently funded student nutrition programs that continue to meet the funding criteria by providing stable government funding.
The municipal student nutrition program funding:
- Can only be used to support the cost of nutritious food for the student nutrition program, and;
- Will cover up to 20% of the total program’s operating costs.
The balance of the program costs must be raised by the funded site. These costs are often raised from parental contributions, local fundraising, other grants, and donations.
Each year, the number of programs awarded funds and their dollar amount awarded changes depending on the funds available and the nature of applications submitted. Student Nutrition Program funding allocations are based on:
- The number of students participating per day.
- The number of days the program is offered during the school year.
- The type of meal or snack served.
- The level of need in the school community.
- The total amount of funding available from the City of Toronto and Province of Ontario.
It is not possible to award funding to all qualified applicants or to all programs that received funding in the past. Funding priority is given to student nutrition programs that have received municipal and/or provincial funding within the last three years and continue to meet eligibility requirements.
- Municipal funding may be available for student nutrition programs not previously funded that are offered by independent schools. For more information please visit the Funding for New Programs in Independent Schools
- All student nutrition program funding is:
- Subject to meeting funding criteria;
- Based on review and recommendations by Student Nutrition Ontario-Toronto, the partnership which provides oversight and support for student nutrition programs in Toronto; and
- Determined by the funding amount provided by the City of Toronto and the Province of Ontario.
To be eligible for student nutrition program funding, your program must;
- Provide breakfast, morning meal, snack or lunch to school-aged children or youth,
- Physically operate in the City of Toronto, and
- Operate in an elementary or high school in Toronto, unless the program has maintained funding since 2007.
Programs not eligible for student nutrition program funding:
- Lunch, afternoon snack or dinner programs that have not been funded within the last three years
- Summer programs
- Before- and after-school programs
- Preschool programs
Breakfast and morning meal programs receiving provincially enhanced funding are encouraged to operate five days per week, offer meal programming during the morning hours and offer full meals. Other programs must operate a minimum of two days per week.
Completing the Funding Application
Go to the Funding Application
Tips for Completing the Funding Application:
Section 1. Responsibilities and Authorization of the Site Authority
- List of responsibilities: before signing, the Site Authority should carefully review the list of responsibilities that are being agreed upon; these are essential to running a successful program and are criteria for receiving funding.
- Site Authority Signature:
- The Site Authority is the person in charge of the school (e.g. principal) or site (e.g. Executive Director) who has legal signing authority. The Site Authority is responsible for the administration of the Student Nutrition Program funding.
- The program coordinator, Office Administrator or teacher are not acceptable options for a Site Authority.
- All applications must include the signature of the Site Authority.
Section 2. Applicant Information
- School/Community Agency: if your program is administered by a community organization, provide the name of the agency that will administer your funds. Cheques are not made out to individuals.
Section 3. Program Information
- Program Coordinator: the Program Coordinator is the person with responsibility for implementing the Student Nutrition Program on a daily basis: preparing, distributing food, planning menus, etc.
- Grades JK-8: Estimated cost of food for participants and Grades 9-12: Estimated cost of food for participants:
- Complete the appropriate chart describing all of the programs you are applying for.
- Program type:
- Please note the different types of programs and their descriptions.
- Lunch, Snack PM or Dinner applications that have not been funded within the last 3 years are not being accepted.
Section 4. Sustaining Your Program
- The 2020-21 school year was impacted by the COVID-19 pandemic and may not be a true reflection of estimated revenue or expenses to base your 2021-20 grant application on. It may be helpful to refer to your records from the 2019-20 and the 2020-21 school year and adapt as you feel necessary to capture the best revenue and cost estimates.
- Estimated Revenue for program(s) per year: enter your estimated revenue in the table. To provide an estimate, refer to your records from the last two years, including funding letter and monthly financial reports.
- Student Nutrition Program Government Funding: Include the amount of Student Nutrition Program government funding that you received for the 2019-20 or the 2020-2021 school year, whichever captures the best estimate for the student nutrition programs being applied for.
- Parent/Student Donations: these contributions are an important source of funds. You may consider requesting a certain amount per student or family, per term; contributions must be voluntary and confidential.
- Fundraising, Campaigns and Events: activities the school or school community undertakes to generate revenue for use in the Student Nutrition Program.
- Other Revenue/Income:
- Includes all funding not including municipal or provincial funding.
- Total your estimated revenue for your program(s) in the last box.
- Estimated Costs for program(s) per year
- Food: enter the total from all programs you are currently applying for. The estimated cost can be taken from the previous table(s) on page 4.
- Supplies: this includes cleaning supplies and disposable items. Do not include the cost of one-time purchases such as large equipment.
- Please note: Programs should make any equipment needs known to the Toronto Foundation for Student Success (for TDSB or community sites) or the Angel Foundation for Learning (for TCDSB sites). Funding for equipment is sometimes available.
- Honorarium/Stipend (e.g. volunteers): this includes any honorarium/stipends for volunteer coordinators and other volunteers involved in food preparation, shopping, financial records, completing food safety training, etc., where applicable, are determined by the sites local program committee.
- Other Expenses: this includes costs such as bank charges or police checks to enable volunteer coordinators and other volunteers to participate in the program.
Section 5. Nutrition
- Submit a completed Program Menu Form for each program you are listing on your application.
- Menus are required for all programs listed on the application including programs that have previously been funded.
- One Program Menu Form is included in the application. For programs with multiple programs, extra menu templates are available.
Go to Program Menu Form
All programs receiving municipal and/or provincial funding are required to meet the criteria outlined below. Programs will be monitored for adherence to the criteria for nutritious food, food safety and financial accountability.
Serve nutritious food
- Plan a menu cycle based on the Student Nutrition Program Nutrition Guideline that offers a variety of healthy food choices, suitable to the cultures of your community.
- Meal menus include at least three of the four food groups, including: Vegetables and Fruit, Milk and Alternatives.
- Snack menus offer two to three food groups, including Vegetables and Fruit.
- A Public Health Dietitian may visit your program and is available for consultation regarding program menus and meeting the Student Nutrition Program Nutrition Guidelines.
- Information about the updated Student Nutrition Program Nutrition Guidelines to reflect the updated 2019 Canada’s Food Guide will be available for September 2021. For the time being, student nutrition programs should continue to use the existing Student Nutrition Program Nutrition Guidelines.
Safe food handling
- Always have at least one person on-site when the program is running who has completed the Student Nutrition Program Food Safety and Nutrition Training within the past two years.
- Have facilities to safely prepare and store food, in accordance with the Ontario Food Premises Regulation 493/17.
- Encourage all volunteer student nutrition program coordinators and other volunteers to complete this free training offered by Toronto Public Health.
- A Public Health Inspector will inspect the kitchen facility and/or food preparation areas.
- The program is offered to all children/youth regardless of their ability to contribute financially.
- The program is non-stigmatizing or efforts to reduce stigma are made.
- All children/youth are made to feel welcome and respected.
- The location of the program is safe, clean and comfortable.
- Measures are taken to ensure that all children/youth are aware of the program.
- Menus and educational components are inclusive and consider the faiths, cultures and preferences of the children/youth and their families.
- Serve foods that promote faiths and cultures of students.
Financial accountability and liability
- The site must have a separate bank account for the student nutrition program. Where not possible, please contact the Toronto Foundation for Student Success or the Angel Foundation for Learning for assistance.
- Each cheque must be signed by at least two signing officers, one being the Site Authority.
- The program must submit monthly financial and activity reports on how the grant was spent.
- A budget is completed based on the number of children/youth planning to attend the program to estimate program costs.
- Programs must operate according to the number of children/youth estimated to attend the program AND the number of days the program is operating as stated on the application.
- Any changes to numbers estimated on the Funding Application must be reported.
- A minimum of 70% of program costs should be spent on food.
Local fundraising/community partnerships
- An operating budget should be used to set targets for fundraising. Local fundraising from businesses, faith groups, charities and/or the community is required in order to supplement the funding received from this municipal and/or provincial grant.
Local program planning and consultation
- A local program committee is established to plan and administer the program and meets a minimum of twice a year.
- This committee may include, but is not limited to: school principal, parents, students, volunteer coordinators and other volunteers, as well as other interested individuals such as local business people, faith group members, community agency staff, and school board representatives.
- For a youth student nutrition program, the majority of the committee members should be youth participants.
- This committee will collaborate with the Site Authority, such as the principal or executive director.
- This committee is responsible for:
- Choosing the type of program.
- Approving the menu and budget.
- Recruiting, training and coordinating volunteers.
- Communicating with youth/parents and receiving contributions.
- Organizing fundraising:
- Fundraising involving food sales should be focused on healthy food choices.
- The School Food and Beverage Policy (PPM 150, The Ministry of Education) outlines food and beverage standards related to on-site school fundraising.
- For a youth student nutrition program, the local program committee may request non-financial contributions from youth to facilitate life skill development and to provide the opportunity for youth to be actively involved in the program, for example participation in fundraising, menu planning, cooking and clean-up.
- Programs must ensure that the names of program participants and their financial contributions are kept confidential. All information on volunteers, including name, address and telephone number must also be kept confidential.
- Donated food can be used by student nutrition programs as long as;
- Donated food is fresh, safe to eat and meets the Nutrition Guideline, and;
- Donated food does not originate from the emergency food system (e.g., food banks).
Other principles of program operation
- Aim to reduce waste through minimal food packaging.
- Recycle and compost.
- Offer Ontario grown and/or produced foods.
- Incorporate nutrition education and physical activity promotion for children/youth in the program. Information is available from a number of sources, including Toronto Public Health.
- Involve youth in learning skills related to the nutrition program, for example, budgeting and financial skills or healthy food shopping.
Information on timelines for funding for new student nutrition programs in independent schools is available here.
||Funding Cycle Description
|Tuesday, December 8, 2020
||Student Nutrition Program Grant Applications are available.
|December 2020 – February 2021
||Foundation and school board staff are available to answer questions about completing applications.
|Friday, February 12, 2021 at 4:00 p.m.
||Funding Applications are due for September 2021 funding.
||Student Nutrition Ontario – Toronto partner staff review applications. Applicants may be contacted if further information is required to assess the application.
||Student Nutrition Ontario – Toronto partnership finalizes funding decisions for eligible applicants.
||The municipal funding allocations report is prepared for the Toronto Board of Health and City Council for approval.
|Early June 2021
||All applicants are notified if they will/will not receive municipal and/or provincial funding.
||First of three funding installments sent to programs (second installment in January 2022 and third installment in March 2022).
|Friday, October 29, 2021
||Late funding applications and appeals for 2021/22 are due for January, 2022 funding. The appeal form will be available here.
|Late November 2021
||Student Nutrition Ontario – Toronto partnership finalizes funding decisions for late funding applications and appeals.
|Early December 2021
||All late applicants and appellants are notified if they will/will not receive municipal and/or provincial funding.
||First of two funding cheques are mailed to late funded applicants (second cheque in March 2022).
How to Complete the Application Form by Computer
- In order to complete the Funding Application by computer, you will need Adobe Reader , which can be downloaded for free.
- Before completing the application form be sure to download and save the form on the computer. If the PDF document is not saved on the computer first, the information that has been entered will not be saved.
- A self-signed digital identification (electronic signature) may be created by the Site Authority. The Site Authority is the person in charge of the school (e.g. principal) or site (e.g. Executive Director) who has legal signing authority. The Site Authority is responsible for the administration of the Student Nutrition Program funding.
Please note: some Mac users may not be able to create a self-signed digital identification.
How to create a self-signed digital identification:
- Click on the red arrow in the ‘Signature’ field on the bottom of the final page of the application and follow the steps to create a self-signed digital identification.
- Choose ‘Create a self-signed digital ID for use with Acrobat’. Follow the steps to complete the process.
- If you wish to add a PDF of your scanned signature, find the directions by following ‘Edit’ then ‘Preferences’ then ‘Security’ then ‘New’ options in Adobe.
- If you do not wish to use this digital identification again, remember to erase its file from your computer.
Please note: if you are unable to create a self-signed digital identification, please print the application, sign by hand, scan and submit by email to email@example.com
How to Submit the Application Form
Application Forms may only be submitted by e-mail. Please keep a copy of your completed Application for your records.
The application deadline for September 2021 funding is Friday, February 12, 2021 at 4 p.m. Applications received after this date and time will be considered as late and will be reviewed after the late applications and appeals deadline of Friday, October 29, 2021 at 4 p.m.
Note: applications must include the signature of the Site Authority (e.g. principal or executive director).
You will be notified by e-mail when your completed Funding Application has been received.
Email address: firstname.lastname@example.org