The deadline for Full and Renewal Grant Applications is Friday, February 14, 2020 at 4 p.m.

 

If you are an independent school applying for funding for a new student nutrition program, go to Funding for New Programs in Independent Schools.

The City of Toronto awards grants to eligible schools to help them offer a healthy meal or snack to their students. The goal of the grant is to help student nutrition programs serve healthier foods, operate on more school days each week and ensure those with the greatest need have access to food, within the context of universal access for all students.

All applications will be considered for two separate government grants:

  1. City of Toronto Student Nutrition Program grant.
  2. Ontario Student Nutrition Program grant offered by the Ministry of Children, Community and Social Services. Information about this grant is available from the Ministry’s website.

There is limited funding available to meet the needs of all interested applicants. The priority is to increase the sustainability of currently funded student nutrition programs that continue to meet the grant criteria by providing stable government funding.

The municipal student nutrition program grant:

  • Can only be used to support the cost of nutritious food for the student nutrition program, and;
  • Will cover up to 20% of the total program’s operating costs.

The balance of the program costs must be raised by the funded site. These costs are often raised from parental contributions, local fundraising, other grants, and donations.

Each year, the number of grants and their dollar amount awarded changes depending on the funds available and the nature of applications submitted. Student Nutrition Program grant allocations are based on:

  • The number of students participating per day.
  • The number of days the program is offered during the school year.
  • The type of meal or snack served.
  • The level of need in the school community.
  • The total amount of funding available from the City of Toronto and Province of Ontario.

It is not possible to award a grant to all qualified applicants or to all programs that received a grant in the past. Funding priority is given to student nutrition programs that have received a municipal and/or provincial grant within the last three years.

To be eligible for a student nutrition program grant, your program must;

  • Provide breakfast, morning meal, snack or lunch to school-aged children or youth, and;
  • Operate in an elementary or high school in Toronto, unless the program has maintained funding since 2007.

Note:

  • No applications for new afternoon snack, lunch or dinner programs are being accepted.
  • Any programs currently receiving funding for afternoon programs were grandfathered in as they were funded 2007 or prior.

Breakfast and morning meal programs receiving provincially enhanced funding are encouraged to operate five days per week, offer meal programming during the morning hours and offer full meals. Other programs must operate a minimum of two days per week.

Apply using the Full Grant Application if:

  • Your program has received funding from the City of Toronto or the Province of Ontario within the last three years, and;
  • Your program meets at least one of the following criteria;
    • You would like to change one of your currently funded program types to another program type (e.g. change from afternoon snack to morning meal).
    • You have more than one currently funded program and would like to change one program type and keep the other(s) the same (e.g. change from afternoon snack to morning snack but keep the currently funded breakfast program as is).
    • Your program is not operating during the 2019/20 school year.
    • You are an independent school that is receiving municipal funding for the first time in 2019/20

Go to the Full Grant Application

Tips for Completing the Full Grant Application:

Section 1. Applicant Information

  • School/Community Agency: if your program is administered by a community organization, provide the name of the agency that will administer your funds. Cheques are not made out to individuals.

Section 2. Program Information

  • Program Coordinator: the Program Coordinator is the person with responsibility for implementing the Student Nutrition Program on a daily basis: preparing, distributing food, planning menus, etc.
  • Grades JK-8: Estimated cost of food for participants and Grades 9-12: Estimated cost of food for participants:
    • Complete the appropriate chart describing all of the programs you are applying for.
  • Program type:
    • Please note the different types of programs and their descriptions.

Section 3. Sustaining Your Program

  • Estimated Revenue for program(s) per year: enter your estimated revenue in the table. Use your records from last year, including funding letter and monthly financial reports, to estimate.
  • Program Grants: any granting opportunities the program uses including the Student Nutrition Program government Grants.
  • Parent/Student Donations: these contributions are an important source of funds. You may consider requesting a certain amount per student or family, per term; contributions must be voluntary and confidential.
  • Fundraising, Campaigns and Events: activities the school or school community undertakes to generate revenue for use in the Student Nutrition Program.
  • Corporate and Other Grants:
    • Includes all grants not including municipal or provincial.
    • Total your estimated revenue for your program(s) in the last box.
  • Estimated Costs for program(s) per year
    • Food: enter the total from all programs you are currently applying for. The estimated cost can be taken from the previous table(s) on page 3.
    • Supplies: this includes cleaning supplies and disposable items. Do not include the cost of one-time purchases such as large equipment.
      • Please note: Programs should make any equipment needs known to the Toronto Foundation for Student Success (for TDSB or community sites) or the Angel Foundation for Learning (for TCDSB sites). Funding for equipment is sometimes available.
    • Stipend (e.g. volunteers): this includes any stipends for volunteer coordinators and other volunteers involved in food preparation, shopping, financial records, attending a food safety training session, etc.
    • Miscellaneous: this includes costs such as police checks to enable volunteer coordinators and other volunteers to participate in the program.

Section 4. Nutrition

  • Menus for Each Program

Section 5. Responsibilities and Authorization of the Site Authority

  • List of responsibilities: before signing, the Site Authority should carefully review the list of responsibilities that are being agreed upon; these are essential to running a successful program and are criteria for receiving funding.
  • Principal/Site Authority Signature:
    • The program coordinator, Office Administrator or teacher is not an appropriate Site Authority.
    • All applications must include the signature of the Site Authority.

Apply using the Renewal Grant Application if your program meets ALL of the following criteria;

  • Your program received a grant from the City of Toronto and/or the Province of Ontario in 2019/20 school year, and;
  • Your program operated during the 2019/20 school year, and;
  • The 2019/20 school year is not the first year the program received a student nutrition program grant from the City of Toronto, and;
  • You will be running the same program type(s) as in the 2019/20 school year, and;
  • Your program is in the City of Toronto.

Go to the Renewal Grant Application

Tips for Completing the Renewal Grant Application:

Section 1. Applicant Information

  • School/Community Agency: if your program is administered by a community organization, provide the name of the agency that will administer your funds. Cheques are not made out to individuals.

 Section 2. Program Information

  • 2020-2021 Programs for students grades JK-8 and 2020-2021 Programs for students grades 9-12: complete the chart describing all of the programs you are applying for.
  • Program type:
    • Please note the different types of programs and their descriptions.

Section 3. Responsibilities and Authorization of the Site Authority

  • List of responsibilities: before signing, the Site Authority should carefully review the list of responsibilities that are being agreed upon; these are essential to running a successful program and are criteria for receiving funding.
  • Principal/Site Authority Signature:
    • The program coordinator, Office Administrator or teacher is not an appropriate Site Authority.
    • All applications must include the signature of the Site Authority.

 

All programs receiving a municipal and/or provincial grant are required to meet the criteria outlined below. Programs will be monitored for adherence to the criteria for nutritious food, food safety and financial accountability.

Serve nutritious food

  • Plan a menu cycle based on the Student Nutrition Program Nutrition Guideline that offers a variety of healthy food choices, suitable to the cultures of your community.
  • Meal menus include at least three of the four food groups, including: Vegetables and Fruit, Milk and Alternatives.
  • Snack menus offer two to three food groups, including Vegetables and Fruit.
  • A Public Health Dietitian may visit your program and is available for consultation regarding program menus and meeting the Student Nutrition Program Nutrition Guidelines.

Safe food handling

  • Always have at least one person on-site when the program is running who has been to the Student Nutrition Program Food Safety and Nutrition Training within the past two years.
  • Encourage all volunteer student nutrition program coordinators and other volunteers to attend this free training offered by Toronto Public Health.
  • A Public Health Inspector will inspect the kitchen facility and/or food preparation areas.

Universally accessible

  • The program is offered to all children/youth regardless of their ability to contribute financially.
  • The program is non-stigmatizing or efforts to reduce stigma are made.
  • All children/youth are made to feel welcome and respected.
  • The location of the program is safe, clean and comfortable.
  • Measures are taken to ensure that all children/youth are aware of the program.

Ethnocultural sensitivity

  • Menus and educational components are inclusive and consider the faiths, cultures and preferences of the children/youth and their families.
  • Serve foods that promote faiths and cultures of students.

Financial accountability and liability

  • The site must have a separate bank account for the student nutrition program. Where not possible, please contact the Toronto Foundation for Student Success or the Angel Foundation for Learning for assistance.
  • Each cheque must be signed by at least two signing officers, one being the Site Authority.
  • The program must submit monthly financial and activity reports on how the grant was spent.

Budget

  • A budget is completed based on the number of children/youth planning to attend the program to estimate program costs.
  • Programs must operate according to the number of children/youth estimated to attend the program AND the number of days the program is operating as stated on the application.
  • Any changes to numbers estimated on the Full Grant Application or Renewal Grant Application must be reported.
  • A minimum of 70% of program costs should be spent on food.

Local fundraising/community partnerships

  • An operating budget should be used to set targets for fundraising. Local fundraising from businesses, faith groups, charities and/or the community is required in order to supplement the funding received from this municipal and/or provincial grant.

Local program planning and consultation

  • A local program committee is established to plan and administer the program and meets a minimum of twice a year.
  • This committee may include, but is not limited to: school principal, parents, students, volunteer coordinators and other volunteers, as well as other interested individuals such as local business people, faith group members, community agency staff, and school board representatives.
  • For a youth student nutrition program, the majority of the committee members should be youth participants.
  • This committee will collaborate with the Site Authority, such as the principal or executive director.
  • This committee is responsible for:
    • Choosing the type of program.
    • Approving the menu and budget.
    • Recruiting, training and coordinating volunteers.
    • Communicating with youth/parents and receiving contributions.
    • Organizing fundraising:
      • Fundraising involving food sales should be focused on healthy food choices.
      • The School Food and Beverage Policy (PPM 150, The Ministry of Education) outlines food and beverage standards related to on-site school fundraising.
    • Contributions:
      • For a youth student nutrition program, the local program committee may request non-financial contributions from youth to facilitate life skill development and to provide the opportunity for youth to be actively involved in the program. For example; participation in fundraising, shopping, cooking and cleaning.

Confidentiality

  • Programs must ensure that the names of program participants and their financial contributions are kept confidential. All information on volunteers, including name, address and telephone number must also be kept confidential.

Food donations

  • Donated food can be used by student nutrition programs as long as;
    • Donated food is fresh, safe to eat and meets the Nutrition Guideline, and;
    • Donated food does not originate from the emergency food system (e.g., food banks).

Other principles of program operation

When possible:

  • Aim to reduce waste through minimal food packaging.
  • Recycle and compost.
  • Offer Ontario grown and/or produced foods.
  • Incorporate nutrition education and physical activity promotion for children/youth in the program. Information is available from a number of sources, including Toronto Public Health.
  • Involve youth in learning skills related to the nutrition program, for example, budgeting and financial skills or healthy food shopping.

As of December 2019, the 2020/21 Student Nutrition Program grant offered by the City of Toronto has not yet been approved by Toronto City Council. Similarly, the grant offered by the Ontario Ministry of Children, Community and Social Services has not yet been announced.

Information on timelines for funding for new student nutrition programs in independent schools is available here.

Date Funding Cycle Description
Tuesday, December 10, 2019 Student Nutrition Program Grant Applications are available.
December 2019 – February 2020 Student Nutrition Ontario – Toronto Community Development Coordinators and school board staff are available to answer questions about completing applications.
Friday, February 14, 2020 at 4 p.m. Grant Applications are due (for September, 2020 funding).
February, 2020 Student Nutrition Ontario – Toronto partner staff review applications. Applicants may be contacted if further information is required to assess the application.
April, 2020 Student Nutrition Ontario – Toronto partnership finalizes funding decisions for eligible applicants.
May, 2020 The municipal funding allocations report is prepared for the Toronto Board of Health and City Council for approval.
Early June, 2020 All applicants are notified by mail if they will/will not receive municipal and/or provincial funding.
September, 2020 First of three funding installments sent to programs (second installment in January, 2021 and third installment in March, 2021).
Friday, October 23, 2020 Late grant applications and appeals for 2020/21 are due (for January, 2021 funding). The appeal form is available at www.toronto.ca/health/nutrition.
November, 2020 Student Nutrition Ontario – Toronto partner staff review late grant applications and appeals and may contact applicant if further information is required.
Late November, 2020 Student Nutrition Ontario – Toronto partnership finalizes funding decisions for late grant applications and appeals.
Early December, 2020 All late applicants and appellants are notified by mail if they will/will not receive municipal and/or provincial funding.
January, 2021 First of two funding cheques are mailed to late funded applicants (second cheque in March, 2021).
  1. In order to complete the Full or Renewal Grant Application by computer, you will need Adobe Reader, which can be downloaded for free.
  2. Enable Javascript.
  3. Before completing the application, download and save the application on the computer. If the application is not saved on the computer first, the information that has been entered will not be saved.
  4. A self-signed digital identification (electronic signature) may be created by the Site Authority (school sites: Principal; community sites: Executive Director, Rabbi or other).

Please note: some Mac users may not be able to create a self-signed digital identification.

How to create a self-signed digital identification:

  1. Click on the red arrow in the ‘Signature’ field on the bottom of the final page of the application and follow the steps to create a self-signed digital identification.
  2. Choose ‘Create a self-signed digital ID for use with Acrobat’. Follow the steps to complete the process.
  3. If you wish to add a PDF of your scanned signature, find the directions by following ‘Edit’ then ‘Preferences’ then ‘Security’ then ‘New’ options in Adobe.
  4. If you do not wish to use this digital identification again, remember to erase its file from your computer.

Please note: if you are unable to create a self-signed digital identification, please print the application, sign by hand, scan and submit by email to snp@toronto.ca.

Applications may be submitted in person, by mail, fax or e-mail. Please keep a copy of your completed application for your records.

The application deadline for September, 2020 funding is Friday, February 14, 2020 at 4 p.m. Applications received after this date and time will be considered as late and will be reviewed after the late applications and appeals deadline of Friday, October 23, 2020 at 4 p.m.

Note: applications must include the signature of the Site Authority.

You will be notified by e-mail when your completed grant application has been received.

Mailing address:
Student Nutrition Program
Toronto Public Health
5100 Yonge Street, 2nd floor
Toronto, ON  M2N 5V7

Email address: snp@toronto.ca

Fax number: 416-696-4301