We are currently recruiting volunteers to support residents at Seven Oaks.

Seven Oaks provides individualized care to each of its 249 residents within a safe and friendly environment. Guided by the CARE values – Compassion | Accountability | Respect | Excellence, we are committed to improving quality of life and support for healthy aging.

  • To learn more, watch the Commitment to Care video.
  • Seven Oaks is one of 10 City-operated long-term care homes and is included in the Capital Renewal Plan.
  • We appreciate your help in keeping residents safe and ask that you adhere to all infection, prevention and control measures when planning a visit.
  • To learn about long-term care homes in Ontario and get help applying, visit the provincial website. You can also review provincial information and reports on Seven Oaks.

Built in 1988, the name Seven Oaks was originally the name given to the farm located at Military Trail and Ellesmere Road. Over time, the Scarborough area between Ellesmere and Highway 401 became known as Seven Oaks. Seven Oaks LTC home has 249 beds. All resident bedrooms have air conditioning.

Seven Oaks offers behavioural support programs. As recognized leaders in behavioural support programs, we have a long history of demonstrated knowledge of dementia, delirium and mental health in the delivery of care.

Staff and medical professionals are knowledgeable in the most prevalent types and related causes of behavioural issues, understand disease processes, stages and progression, diagnostic and assessment process, cognitive or neurological symptoms, treatment interventions, appropriate communication to address resident needs, strategies to promote optimal quality of life and experience of the behaviour(s) from the perspective of the resident, family members and other partners in care.

Toronto Emergency Management leads and facilitates activities related to the City’s ability to mitigate, prepare for, respond to, and recover from major emergencies.

We have incorporated the City’s Business Continuity Management and Toronto’s Emergency Plan into an Emergency Management Plan for the City’s directly operated long-term care homes.

Seven Oaks has a structured emergency management process of risk identification, mitigation, preparedness, response and recovery.

Beds for pandemic-related isolation purposes are available.

The scope of emergency management planning includes a variety of hazardous situations that may occur inside or outside of the long-term care home, such as:

  • fire
  • natural disaster
  • biochemical and bomb threats
  • chemical spills
  • radiation exposure
  • threats of personal violence
  • power failure
  • utilities and telecommunications failure

All staff members are trained to respond to these universal codes for emergencies:

  • Code Red: Fire
  • Code Black: Bomb Threat
  • Code Yellow: Missing Resident
  • Code Green: Evacuation
  • Code Orange: External Disaster
  • Code White: Violent Behaviour
  • Code Blue: Cardiac Arrest
  • Code Brown: Hazardous Spill
  • Code Grey: Infrastructure Failure

In addition, we follow the Incident Management System (ISM) and have a robust Crisis/Disaster Communication Protocol.

For further information, please contact Cornel Baptista, Manager Environmental Services

Quality Improvement Report

Peter Puiatti, Administrator, Designated Quality Improvement Lead and Chair of Site Quality Improvement, Risk Management and Innovation Committee

Elizabeth Juraschka, Divisional Quality Improvement Advisor and Chair of Divisional Quality Improvement, Risk Management and Innovation Committee

Overview

Seven Oaks is a City of Toronto directly-operated long-term care home dedicated to continuously improving care and service provision.  The quality improvement plan for 2023-24 reflects our commitment to engage with all stakeholders – residents, families, staff and external partners to collaboratively advance innovative care and services leading to improved outcomes. The commitment to quality improvement is grounded in Seniors Services and Long-Term Care’s mission, vision and values.

Identified strategic priorities provide a roadmap to address the many challenges long-term care operators will continue to face over the next few years and guide our approach to respond to sector-wide staffing shortages, an aging demographic, and the high acuity care needs and multiple health co-morbidities and complexities of the resident population. All of our work encourages innovation, research, effective, efficient service pathways and emotion-centered resident care.

Our commitment to quality improvement has over 20 years of history and we have been able to foster a culture of improvement where staff are committed to continuously enhancing the quality of care and services for residents, caregivers and families.  Quality improvement is everyone’s responsibility and it is more than a project or initiative, it is about how we provide care and services, how we pivot, reflect, adapt, adopt and abandon practices when they no longer meet or achieve the desired outcomes. It is aligned with the experience responses received from the annual experience survey, Residents’ Council, Family Council and Home Advisory Committee. Quality Improvement is about doing something when you hear that change is needed, when data illustrates an area for improvement is required, and when service and care pathways no longer achieve positive outcomes.  Quality Improvement is fluid, and empowers all stakeholders to collaborate to achieve an ideal state.

Quality Improvement Priority Selection Process

The quality improvement priority selection process reflects the collaboration and analysis of statistical data trends, program evaluation outcomes, inspection guidelines, audit results, Ministry of Long-Term Care reports, results from the Resident and Family experience survey “Your Opinion Counts”, Ontario Health system level priority areas, collaborations with healthcare partners and opportunities for improvement submitted to Site Continuous Quality Improvement Committee.  The selection process is a balance between the many opportunities, resources available to support quality improvement work and the significant impact on the quality of care and service that can be achieved. The Quality Improvement Plan is developed through consultation and approved by the Site Continuous Quality Improvement Committee.

Priority Areas for 2023-24

Seven Oaks will focus on improving:

  • Resident and Family Experience at Admission
  • Resident Experience – Food and Dining
  • Resident Experience – Laundry and Personal Belongings
  • Palliative and End of Life Care in partnership with the Centre for Learning, Research and Innovation (CLRI)
  • Potentially avoidable Emergency visits
  • Percentage of residents on antipsychotics without a diagnosis of psychosis
  • Safe medication management practices in partnership with the Institute for Safe Medication Practices (ISMP)

The long-term care home has diligently worked on improving healthcare outcomes over the year(s) and is below the provincial average in several areas which will be monitored and were not included in the Quality Improvement Plan.

The full Quality Improvement Plan 2023/24 and Narrative are posted in the home, on the Quality Improvement board, provided to Residents’ Council, Family Council, staff and can be accessed on Ontario Health – Health Quality Ontario website.

Resident and Family Survey

The advice of Residents’ Council and Family Council was sought in developing and carrying out the annual Your Opinion Counts Survey which was administered in September 2022.  The survey consists of 14 standard questions with additional 1-2 questions from Residents’ Council and Family Council. The results of the survey are integrated into the QIP, as priority areas.

The results were presented to Residents’ Council in February 2023, and Family Council in January 2023 and advice was received in the development of the Quality Improvement Plan. Updates on the plan and projects will be provided throughout the year as requested by the chairs of these committees and documented in the minutes.  Residents and families have been invited to participate in quality improvement work, including providing feedback through surveys. Resident and family members are part of the home’s Site Continuous Quality Improvement Committee terms of reference and committee.

Partnerships and Achievements 2022/23

In 2022/23 Seven Oaks engaged the Residents Council in selecting the colour that was used to re-paint the entire building and they were also instrumental in recommending menu items including main dishes for the new menu.  The Residents’ Council also provided valuable feedback in the Your Opinion Counts Survey and worked closely with the Program Team to re-purpose the Oak Room from a pub into a sensory space for residents.

The home worked closely with the IPAC team at the Scarborough Health Network (SHN) during COVID-19.  The team from SHN conducted frequent visits to Seven Oaks to support during outbreaks. During their visits the team confirmed the strong work being done at the home level and commended the work of the IPAC Practitioner at Seven Oaks.

The future of excellent care and services is linked to strong partnerships with many organizations and individuals such as researchers, hospitals, institutions of quality improvement, residents, families, and caregivers in order to build infrastructures, align resources, and create care models that reflect population healthcare needs, ensuring equitable access to care and services.

The team continues to foster a relationship of trust, collaboration and partnership with our residents, families and partners.  These partnerships continue to support many quality improvement projects.

In 2022, Seven Oaks successfully implemented Project AMPLIFI which enables data exchange using PointClickCare, between hospitals and long-term care creating a seamless communication exchange between physicians, nurses, and caregivers on both ends of the care continuum. The secure transfer of resident health information will reduce delays in care, inconsistencies in resident information, unnecessary diagnostic tests, and readmissions to the hospital.

Seven Oaks also implemented BOOMR, which saw over 90% of all admission medication reconciliation completed through BOOMR. This system resulted in residents being admitted into the home with accurate medications and ensured the safety of residents.

The home redeveloped the 3rd floor, removing the larger gym to create more resident program space, and created smaller gyms on each floor to improve resident access, increase participation and support cohorting.

Seven Oaks was involved with the Wellness Hub, which is an initiative led by the Knowledge Translation program at St. Michael’s Hospital, Unity Health Toronto. The aim of the Wellness Hub is to support stakeholders such as long-term care homes to prevent and manage outbreaks, promote vaccine uptake and optimize occupational wellness during and beyond COVID.

In collaboration with Healthcare Excellence Canada, the team assessed, tested and implemented processes that improved care planning. The home was invited to share their project at a national event held by Healthcare Excellence Canada.

The home’s commitment to quality improvement was acknowledged by Accreditation Canada, Institute for Safe Medication Practices and Healthcare Excellence Canada.

Policies, Procedures and Protocols that Guide Continuous Quality Improvement:

Quality Improvement policy:

  • Establishes our commitment to continuous quality improvement in the provisions of care and service through the application of a quality improvement methodology to achieve positive resident outcomes.

Quality Improvement Project Idea Submission Form:

  • An informal and formal mechanism that provides employee(s), residents, families, caregivers, Residents’ Council, Family Council and clients with an avenue for submitting quality improvement ideas for consideration by Quality Councils.

Quality Improvement Project Selection Matrix:

  • The Quality Improvement Project Selection Matrix form assists in the prioritizing and approval of quality improvement submission ideas.

Quality Improvement Reporting:

  • Quality Improvement reports are prepared and submitted at minimum quarterly to identify quality improvement priorities, current activities, success to date and future quality improvement work.

Quality Improvement Charters:

  • The Quality Improvement Charter is a documentation tool that supports teams through the plan do study act (PDSA) problem-solving model. The PDSA problem-solving model provides a common framework for different teams to speak the same language and work together to improve a process or care outcome. The charter serves as a communication tool for the team and Quality Committee to track the progress of QI projects/initiatives.

Problem-Solving Cycle Model – Plan-Do-Study- Act (QI Model for Improvement)®:

  • Quality improvement work within the home is grounded in QI science which outlines the tools and processes to support, assess achievements and spread QI results. Teams apply QI tools aligned within the Model for Improvement – plan do study act (PDSA), Six Sigma and Lean, enabling them to achieve incremental changes.

Divisional Quality Improvement, Risk Management and Innovation Council Site Continuous Quality Improvement Committee and Divisional Committee Structures:

  • Structures and accountability are in place to support the commitment to quality improvement which includes, authorization to the General Manager from City Council to certify and approve on behalf of the City, the home’s annual Quality Improvement Plan(s) (QIPs) for submission to Ontario Health, as required under the Fixing Long-Term Care Act, 2021 and Excellent Care for All Act, 2010. The General Manager has responsibility and authority for the quality of care and service and the management of risks.

Seniors Service and Long-Term Care’s integrated quality management framework overseen by the divisional Quality Improvement Advisor considers and acts on opportunities to improve in areas related to strategic direction, quality improvement, risk management, safety culture, positive customer experience, resource allocation, just culture (including positive work life culture) and an ethical culture.

Accountability:

At a divisional level, the General Manager, with the leadership of Quality Improvement Advisor and support of the Divisional Quality Improvement, Risk Management and Innovation Council directs, co-ordinates and provides for the ongoing development of the division’s Integrated Quality Management framework.

Divisional Program leads and committee members are accountable to support the long-term care homes’ achieve positive outcomes through quality improvement work, audits, program evaluations, action plan development, risk management, innovation, education, and implementation of policies and procedures which reflect best practices.

At a site level, the General Manager has delegated day-to-day operational accountability for quality improvement and risk management outcomes and innovation to the Administrator of each home.

The terms of reference of each committee reflects legislative requirements of membership and accountability.

Communication of Quality Improvement Work:

A comprehensive communication strategy supports quality improvement work within the long-term care home and at the division level.  The actions enable the home to broadly communicate annual Quality Improvement Plans, the results of quality improvement activities to senior management, residents/clients, caregivers, families, staff and volunteers.  A central part of the communication strategy is to seek advice if any from Residents’ Council and Family Council and make improvements as appropriate to care and services. Quality Improvement teams encourage and facilitate opportunities for input if any from Residents’ Council and Family Council into the annual Quality Improvement Plan and utilize feedback from residents/clients and families to improve the quality improvement system and communication methods.

Communication strategies are in place and include the following:

  • Posting on the long-term care home’s Quality Improvement display board located in a highly visible area within the long-term care home
  • Staff huddles and team meetings
  • Quarterly reports on progress of quality improvement work
  • Sharing quality improvement highlights in all staff emails from the General Manager
  • Sharing quality improvement highlights with stakeholders using on-site LED displays, update bulletins, quarterly newsletters, Annual Report and posting on the website
  • The Homefront internal publication features quality improvement and innovative care and service practices that have resulted in positive resident outcomes. These articles support the learning, spread of change ideas and networking of team members between the various long-term care homes and with stakeholders at multiple sites
  • Presentations of quality improvement achievements are scheduled in the individual long-term care home and shared divisionally during Town Hall calls and at an annual Quality Improvement and Innovation Event showcase
  • Projects are presented externally to member associations and shared with other health care organizations through learning events and publications, and with City partners through submission to the City Manager’s Awards.
  • An on-site child care centre offers unique opportunities for inter-generational programming, and the presence of children is a welcome one for many residents.

Families are an integral part in helping make the best decisions for their family member. We offer many opportunities for families to be involved:

  • Resident care conferences
  • Quality Improvement, Innovation and Risk Management Committee
  • Family Council
  • Satisfaction surveys
  • Volunteer services.
  • A dedicated team of volunteers provides critical links to the community for residents at Seven Oaks.
  • Community partners including the Scarborough Health Network Centenary Site, the Central East Local Health Integration Network, and Alzheimer’s Society.

Take a Virtual Tour

For further information or to schedule a personal tour, please call 416-392-3500.