WORKS AND UTILITIES COMMITTEE

A G E N D A

Date of Meeting:Wednesday, March 24, 1999Enquiry:Ms. Trudy Perrin

2nd Floor, City Hall

100 Queen Street West

Toronto

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES.

DEPUTATIONS.

List to be distributed at meeting.

DEPUTATION ITEMS.

1.PROVISION OF LITTER BINS WITH ADVERTISING.

Commissioner of Works and

Emergency Services

(March 15, 1999)

Providing draft terms of reference for a Request for Proposals for the provision of litter bins with advertising, in response to the request of Council at its meeting on February 2, 3 and 4, 1999; advising that discussions are underway with the Finance Department as to whether issuing an RFP at this time for advertising on littler bins fits in with the development of the Corporate Sponsorship Program recently approved by Council; and recommending that this report be received for information.

NOTE:SOLID WASTE MANAGEMENT MARKETPLACE ENGAGEMENT PROCESS - ITEMS NOS. 2, 3, 4 AND 5 TO BE CONSIDERED TOGETHER PRESENTATION AND DEPUTATIONS: SCHEDULED FOR 10:30 A.M.

2.SOLID WASTE MANAGEMENT MARKETPLACE ENGAGEMENT PROCESS

RESULTS OF CONSULTATION PROGRAM.

DEPUTATION ITEM - SCHEDULED FOR 10:30 A.M.

Commissioner of Works and

Emergency Services

(March 15, 1999)

Providing an account of the consultation activities regarding the Solid Waste Management Marketplace Engagement Process conducted from December 1998 to March 1999 following the public issue of the Stage One (Draft) Planning Document; forwarding a comprehensive summary of the consultation feedback and input received during the course of the consultation regarding the Planning Document, including responses, set out in Appendix "A"; and recommending that this report be received for information.

3.SOLID WASTE MANAGEMENT MARKETPLACE ENGAGEMENT PROCESS GREATER TORONTO AREA MEMORANDUM OF UNDERSTANDING.

DEPUTATION ITEM - SCHEDULED FOR 10:30 A.M.

Commissioner of Works and

Emergency Services

(March 15, 1999)

Recommending that:

(1)Council authorize the entering into of the Memorandum of Understanding (attached as Appendix A to this report) setting out a protocol for the co-operation between the City of Toronto and the Regional Municipalities of Peel, York, and Durham leading to potential decisions for a shared solution or partnership in securing solid waste disposal capacity; and

(2)Council receive the respective conditions related to participation (listed as Appendix B to this report) as adopted by the Regional Municipalities of Peel, York, and Durham, as per Clause No. 9 of the Memorandum of Understanding.

4.SOLID WASTE MANAGEMENT MARKETPLACE ENGAGEMENT PROCESS PROHIBITION AGAINST LOBBYING.

DEPUTATION ITEM - SCHEDULED FOR 10:30 A.M.

Commissioner of Works and

Emergency Services

(March 15, 1999)

Recommending that:

(1)the Request for Expressions of Interest in the Solid Waste Management Marketplace Engagement Process for solid waste disposal, diversion, and new and emerging technologies, contain a requirement, as set out in Appendix "A" attached to this report, prohibiting respondents from lobbying Council members and staff;

(2)the prohibition against lobbying be effective from the date of the issuance of the Request for Expressions of Interest until a contract(s) is reached at the conclusion of the subsequent Request for Proposals phase, or the process is discontinued; and

(3)in conjunction with the implementation of the prohibition against lobbying as contained in Appendix "A", Council adopt the following protocol:

(i)should Members of Council wish to receive information from any respondent(s), then the request shall be made through the designated official as defined in Appendix "A"; and

(ii)in the event of any alleged breach of the requirement against lobbying, Council shall be the arbiter of the effect of such a breach.

5.SOLID WASTE MANAGEMENT MARKETPLACE ENGAGEMENT PROCESS

REQUEST FOR EXPRESSIONS OF INTEREST.

DEPUTATION ITEM - SCHEDULED FOR 10:30 A.M.

Commissioner of Works and

Emergency Services

(March 15, 1999)

Recommending that:

(1)Council endorse provisions contained in the Solid Waste Management Marketplace Engagement Process Request for Expressions of Interest regarding the inclusion of:

(i)options for 5, 10, 15, and 20-year timeframes for provision of disposal capacity (or an amount beyond five years which is not a multiple of 5);

(ii)the right of Toronto to engage in a subsequent tender for the haulage component from our transfer stations by third party haulers in order to broaden the potential marketplace response for the transport component;

(iii)the right of Toronto to maintain a role for its public sector employees in the haulage component of the project, based on the existing levels of staff and equipment involved in the haulage of waste from Toronto's transfer stations to the Keele Valley Landfill site;

(iv)a preferred customer clause to ensure that the disposal price(s) charged to Toronto remain competitive over the contract timeframe; and

(v)disposal facilities that are certified to receive only solid waste from the Industrial, Commercial, and Institutional sectors in order to broaden the potential marketplace response for the City's disposal needs;

and, subject to the approval of Recommendation No. (1), further recommending that:

(2)the attached Solid Waste Management Marketplace Engagement Process Request for Expressions of Interest be approved for issuance on April 26, 1999; and

(3)the workplan for Proctor & Redfern Limited., be amended to include the following work tasks:

1)development of a separate haul tender process to be incorporated into the contracting out methodology and development of a protocol to utilize Toronto public sector employees in the haulage component;

(ii)project management of the preferred customer clause in the Request for Expressions of Interest and Request for Proposals;

(iii)project management related tasks regarding the inclusion of waste disposal sites certified to accept only waste originating from the Industrial, Commercial, and Institutional sectors; and

(iv)the approved budget for Proctor & Redfern Limited be adjusted by the addition of $95,395.85, inclusive of GST, to fund the additional workplan items listed in Recommendation No. 3 (i, ii, iii), with funds to be drawn from the contingency allowance previously approved by Council on October 2, 1998.

6.GREENHOUSE GAS EMISSIONS REDUCTION TRADING.

DEPUTATION ITEM - SCHEDULED FOR 11:30 A.M.

Commissioner of Works and

Emergency Services

(March 11, 1999)

Recommending that:

(1)the Commissioner of Works and Emergency Services be authorized to enter into negotiations with interested buyers of Emissions Reduction Credits in order to determine if a receptive market currently exists for the trading of selected greenhouse gas Emissions Reduction Credits, and report to the Works and Utilities Committee on the subsequent actions that the City should take with respect to this matter;

(2)the principles proposed by the International Council for Local Environmental Initiatives (ICLEI) in its report to the City and the Toronto Atmospheric Fund (TAF) dated November 24, 1998, be used as a guide during negotiations pertaining to Recommendation No. (1) above; and

(3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

7.1999 OPERATING BUDGET REVIEW.

DEPUTATION ITEM - SCHEDULED FOR 2:00 P.M.

Respecting the 1999 Operating Budget for the following:

Works and Emergency Services:

-Solid Waste Management

-Support Services

-Technical Services

-Water and Wastewater

City Clerk

(March 5, 1999)

Advising that the Budget Committee has completed its preliminary review; and attaching a communication (March 5, 1999) from Councillor Tom Jakobek, Chair, Budget Committee, together with a synopsis of the preliminary recommendations of the Budget Committee.

(NOTE:MEMBERS OF THE COMMITTEE ARE REQUESTED TO BRING THEIR 1999 OPERATING BUDGET TO THE MEETING, AS NO ADDITIONAL COPIES WILL BE AVAILABLE.)

COMMUNICATIONS/REPORTS.

8.PROMOTIONAL FUNDING OF ENVIRONMENT DAYS ON A PER CAPITA BASIS AND PROMOTIONAL GUIDELINES.

Commissioner of Works and

Emergency Services

(March 8, 1999)

Recommending that:

(1)the Works and Emergency Services Department maintain its current practice of providing Councillors with up to $1,000.00 per ward to promote their Environment Day event, rather than providing funding to each ward on a per capita basis, during the months of April through October 1999;

(2)to be eligible for funding, promotion of an Environment Day must include one or more of the following: an Environment Day ad in a community newspaper, a ½-page or larger Environment Day ad in a Councillor's constituency newsletter, or an Environment Day flyer distributed door-to-door;

(3)each ad, newsletter or flyer must contain the following information: Host Councillors' names, date, location, time, list of items to be dropped off, picked up or purchased at an event, prices, contact numbers and a Works and Emergency Services word mark; and

(4)to guarantee reimbursement of funds for advertising in a community newspaper or constituency newsletter(s) or for distributing a flyer, the arrangements for the promotions should be made by Works and Emergency Services communications staff or a copy of the ad or flyer along with the print or distribution invoice must be provided to Works and Emergency Services communications staff.

9.HOUSEHOLD HAZARDOUS WASTE PROGRAM.

Commissioner of Works and

Emergency Services

(March 8, 1999)

Recommending that:

(1)a one-year pilot project to collect used batteries from City employees at City Hall be implemented; and

(2)additional hazardous waste drop-off sites at public places such as fire stations not be pursued at this time.

10.OPERATING AGREEMENT FOR COMMISSIONERS STREET MATERIAL RECOVERY FACILITY (WARD 25).

Commissioner of Works and

Emergency Services

(March 15, 1999)

Recommending that authority be granted to enter into an amending agreement with Canadian Waste Services Inc. for the operation and maintenance of the Material Recovery Facility located at 400 Commissioners Street for a period of two years commencing January 1, 1999 and concluding December 31, 2001, subject to termination on 60 days' notice and pursuant to the terms and conditions of the previous operation and maintenance agreement which expired on December 31, 1998.

11.CONSULTING SERVICES - GENERAL ADMINISTRATION AND SITE SUPERVISION FOR WESTERN BEACHES STORAGE TUNNEL - PHASE II.

Commissioner of Works and

Emergency Services

(March 4, 1999)

Recommending that:

(1)authority be granted to amend the existing engineering services agreement with the joint consulting firms of CH2M Gore & Storrie Limited and MacViro Consultants Inc. for review of detailed design calculations and drawings proposed by the design/build contractor, and general administration and site services during construction for Phase II of the Western Beaches Storage Tunnel, by an additional amount of $650,000.00 including the Goods and Services Tax and including a contingency allowance of $120,000.00, to cover extended services during construction for Phase I and Phase II, if necessary and as authorized by the Commissioner of Works and Emergency Services, all in accordance with the terms of the existing engineering agreement; and

(2)the appropriate City officials be authorized to take the necessary action to give effect thereto.

12.ADDITIONAL EXPENDITURES FOR EXTRA WORK ON CAPITAL PROJECTS CURRENTLY IN PROGRESS.

Commissioner of Works and

Emergency Services

(March 8, 1999)

Recommending that:

(1)additional expenditures in the amount of $307,141.80 including Goods and Services Tax be authorized for the performance of necessary additional work on Water and Wastewater contracts, as described herein and in accordance with the estimates listed in Appendix B attached thereto; and

(2)the appropriate City officials be authorized to take the necessary action to give effect thereto.

13.THACKERAY LANDFILL GAS UTILIZATION PROJECT.

Commissioner of Works and

Emergency Services

(March 11, 1999)

Recommending that the Commissioner of Works and Emergency Services be authorized to issue a Request for Expressions of Interest and subsequent Request for Proposals for the utilization of landfill gas at Thackeray Landfill Site.

14.VEHICLE EMISSION TESTING (ALL WARDS).

Commissioner of Works and

Emergency Services

(February 11, 1999)

Recommending that:

(1)the Ministry of the Environment mandatory vehicle emissions inspection and maintenance program, to be known as "Drive Clean," initiated for full operation by April 1, 1999 for cars and light duty trucks and by mid-1999 for heavy duty trucks, be re-endorsed; and

(2)the Commissioner of Works and Emergency Services report further early in year 2000 on the experience of the provincial program and whether the City of Toronto should consider carrying out independent testing of the effectiveness of the Drive Clean Program, at that time.

15.GARBAGE PACKERS.

General Manager,

Solid Waste Management Services

(March 10, 1999)

Confidential report respecting garbage packers.

16.OPERATION OF COMMISSIONERS STREET TRANSFER STATION (WARD 25).

Commissioner of Works and

Emergency Services

(March 8, 1999)

Responding to requests for information tabled at the last meeting of the Committee with respect to the operation of the Commissioners Street Transfer Station; commenting on the hopper management approach/issue of overloaded trucks; door closure strategy; outdoor storage of recyclables; tracking of garbage down ramps; diversion of waste from the Commissioners Street Transfer Station; capacity and utilization of the transfer station network; and air quality standards; and recommending that this report be received for information.

17.1998 RESIDENTIAL WASTE DIVERSION.

Commissioner of Works and

Emergency Services

(March 8, 1999)

Providing a detailed background of the City of Toronto's 1998 residential waste diversion; advising that in 1998, approximately 245,900 tonnes of residential waste were diverted from landfill through the City's waste reduction and recycling programs, representing a residential diversion rate of 25 percent, which is slightly higher than the 24 percent diversion rate achieved in 1997; noting that the main increase in tonnage was realized in the fibre portion of the recyclable stream; further advising that staff will continue to improve and increase recovery in current programs and implement other diversion programs where feasible; and recommending that this report be received for information.

18.LCBO FUNDING FOR GLASS RECYCLING.

Commissioner of Works and

Emergency Services

(March 5, 1999)

Advising the Committee of the Liquor Control Board of Ontario's funding commitment of $953,111.00 to offset Toronto's 1998 glass recycling costs, and that the City Clerk has submitted the necessary form to the LCBO advising that the City complies with the conditions for eligibility to receive the funding from the LCBO for 1998; and recommending that this report be received for information.

19.BEVERAGE CONTAINER REUSE AND RECYCLING.

Councillor Jack Layton,

Don River

(March 8, 1999)

Forwarding an Executive Summary of a report entitled "Beverage Container Reuse and Recycling in Canada", dated November 1998, prepared by the Container Recycling Institute; and noting that in Ontario, only 40 percent of beverage containers require producer responsibility, compared to over 90 percent in every other province.

ANY OTHER MATTERS.