Contract & Financial Information

The revised version of the 2020 Audit Guidelines for Child Care Operators is now available.

General Operating Funding

The General Operating Funding is a stable source of funding to help child care operators offset their operating costs.

Fact Sheets

These fact sheets include tips and suggestions on topics related to managing and operating child care programs.

Requirement Deadline Program Type
Fee Stabilization Support Funding Reconciliation October 25, 2019 All programs receiving Fee Stabilization Supports funding in 2019
Budget Submission November 29, 2019 Child Care Centres receiving fee subsidy

Home Child Care agencies receiving fee subsidy

Every Child Belongs (Special Needs Resourcing) Programs

Extended Day Programs

EarlyON and Indigenous-LED (Journey Together) Programs
Budget Submission

 

 July 3, 2020 New Kindergarten / School Age Before and After school programs
 

Legacy Wage Grants Reconciliation

(1999 – 2005 Pay Equity)

 

 February 14, 2020 Programs receiving 1999 – 2005 PE only in 2019

 
Legacy Wage Grants Reconciliation February 14, 2020 Home Child Care agencies receiving legacy Wage Subsidy Grant in 2019
Provincial Wage Enhancement Reconciliation February 14, 2020 All programs receiving Provincial Wage Enhancement Grant funding in 2019
Annual Year to Date Reporting

July 1 – December 31, 2019

 January 24, 2020 EarlyON and Indigenous-LED (Journey Together) Programs and Every Child Belongs (Special Needs Resourcing) Programs
Semi-Annual Year to Date Reporting

January 1 to June 30, 2020

 July 17, 2020
Annual Year to Date Reporting

July 1 – December 31, 2020

 January 22, 2021
T4 Visit Consultant visit to service location after February 28, 2020 Child Care Centres and Home Child Care Agencies receiving fee subsidy, EarlyON and Indigenous-LED (Journey Together) Programs, and Every Child Belongs (Special Needs Resourcing) Programs
Occupancy Space Verification August 14, 2020 All Child Care Centres and EarlyON Programs located in schools that are part of the legacy occupancy agreement
Summer Day Letter of Intent May 10, 2020 Summer Day Programs (for 2019-2021)
Summer Day Program Statistics September 21, 2020 Summer Day Programs
Submission of Audited Financial Statements

 

 Within 4 months of the agency’s year end
  • Agencies receiving $30,000 or more in fee subsidy per year
  • Agencies receiving $20,000 or more in wage grants per year (any combination of Legacy General Operating Grant Only, Minor Capital/Health and Safety, Pay Equity, General Operating Funding, Fee Stabilization Support or Provincial Wage Enhancement)
  • All EarlyON and Indigenous-LED (Journey Together) Programs regardless of funding levels
  • Agencies receiving $20,000 or more in Summer Day funding per year (unaudited statements required if less than $20,000 is received)
  • Agencies receiving $20,000 or more in Every Child Belongs (Special Needs Resourcing) funding per year
Review Engagement Report Within 4 months of the agency’s year end Agencies receiving only Provincial Wage Enhancement or Fee Stabilization Support (Starting June 2019 Fiscal Cycle)
Minor Capital/ Health and Safety Grant Invoices Within 12 months after receipts of advance payment or approval of grant All programs that are eligible to apply for receiving Minor Capital/ Health and Safety Grant
General Services Information

(i.e. Languages spoken by the staff, Language Immersion Program, Dietary Services and School Escort)

 Ongoing, as changes occur Applies to all program types

Agencies with access to Online Services are required to update General Services information and Contact/User Information through Online Services

Agencies without access to Online Services should forward changes to their Consultant as they occur
AQI Assessment Completed:

Every 2 years

Every 1 year

Every 1 year

 Every Child Belongs (Special Needs Resourcing) Programs

Group Centres

Home Child Care
Child Care Operating Standards (CCOS) Completed every 2 years Child Care Centres and Home Child Care agencies receiving fee subsidy and Every Child Belongs (Special Needs Resourcing) Programs
Child Care Operating Standards (CCOS)

Fees and Attendance

 Completed annually Child Care Centres and Home Child Care agencies receiving fee subsidy.Extended Day Programs
Centre Visits Completed annually as per agreement requirements All programs types visited

English print version | French print version

 

Requirement Deadline Program Type
Budget Submission November 30, 2020
  • Child care centres receiving fee subsidy
  • Home child care agencies receiving fee subsidy
  • Every Child Belongs (Special Needs Resourcing)
  • Extended Day Programs
Budget Submission December 31, 2020
  • EarlyON
  • Indigenous-LED (Journey Together) Programs
Budget Submission July 2, 2021 New kindergarten / school age before and after school programs
Legacy Wage Grants Reconciliation
(1999 – 2005 Pay Equity)		 February 15, 2021 Programs receiving 1999 – 2005 Pay Equity only in 2020
Legacy Wage Grants Reconciliation February 15, 2021 Home child care agencies receiving Legacy Wage Subsidy Grant in 2020
Provincial Wage Enhancement 2020  Reconciliation February 15, 2021 All programs receiving Provincial Wage Enhancement Grant funding in 2020
Provincial Wage Enhancement 2021 Applications March 19, 2021 All programs applying for Provincial Wage Enhancement Grants  for 2021
Annual Year to Date Reporting
July 1 to December 31, 2020		 January 22, 2021
  • EarlyON
  • Indigenous-LED (Journey Together) programs
  • Every Child Belongs (Special Needs Resourcing)
Semi-Annual Year to Date Reporting
January 1 to June 30, 2021		 July 16, 2021
  • EarlyON
  • Indigenous-LED (Journey Together) programs
  • Every Child Belongs (Special Needs Resourcing)
Annual Year to Date Reporting

July 1 to December 31, 2021

 January 21, 2022
  • EarlyON
  • Indigenous-LED (Journey Together) programs
  • Every Child Belongs (Special Needs Resourcing)
Safe Restart Reconciliation

Expense period up to December 31, 2020

 January 15, 2021 All programs receiving Safe Restart Funding
Safe Restart Reconciliation
Expense period from January 1, 2021 to March 31, 2021		 March 31, 2021 All programs receiving Safe Restart Funding

 
Mandated and Extended Closure Inquiries March 31, 2021 Funding inquiries related to Mandated and Extended Closure funding for  Child Care Centres
T4 Visit Consultant visit to service location after February 28, 2021
  • Child care centres
  • Home child care agencies receiving fee subsidy,
  • EarlyON
  • Indigenous-LED (Journey Together) programs
  • Every Child Belongs (Special Needs Resourcing)
Occupancy Space Verification August 14, 2021 All child care centres and EarlyON programs located in schools that are part of the legacy occupancy agreement
Summer Day Letter of Intent May 10, 2021 Summer Day Programs (for 2019-2021)
Summer Day Program Statistics September 21, 2021 Summer Day Programs
 

Submission of Audited Financial Statements

 

  

Within 4 months of the agency’s year end
  • Agencies receiving $30,000 or more in fee subsidy per year
  • Agencies receiving $20,000 or more in wage grants per year (any combination of Legacy General Operating Grant Only, Minor Capital/Health and Safety, Pay Equity, General Operating Funding, Provincial Wage Enhancement including mandatory closure, COVID Recovery Gap, Safe Restart Funding or any funding from Children’s Services related to COVID-19 .
  • All EarlyON and Indigenous-LED (Journey Together) Programs regardless of funding levels
  • Agencies receiving $20,000 or more in Summer Day funding per year (unaudited statements required if less than $20,000 is received)
  • Agencies receiving $20,000 or more in Every Child Belongs (Special Needs Resourcing) funding per year
Review Engagement Report Within 4 months of the agency’s year end Current Requirements for agencies receiving only Provincial Wage Enhancement funding
Minor Capital / Health and Safety Grant Invoices Within 12 months after approval of grant, or receipts of advance any payments All programs that are eligible to apply for receiving Minor Capital / Health and Safety Grant
General Services Information
(i.e. Languages spoken by the staff, Language Immersion Program, Dietary Services and School Escort)		 Ongoing, as changes occur
  • Applies to all program types
  • Agencies with access to Online Services are required to update General Services information and Contact/User Information through Online Services
  • Agencies without access to Online Services should forward changes to their Consultant as they occur

 

Requirement Completed Program Type
Assessment for Quality Improvement (AQI) Every 2 years Every Child Belongs (Special Needs Resourcing) Programs
Assessment for Quality Improvement (AQI) Every 1 year
  • Child care centres
  • Home child care
Child Care Operating Standards (CCOS) Every 2 years
  • Child care centres
  • Home child care agencies receiving fee subsidy
  • Every Child Belongs (Special Needs Resourcing) Programs
Child Care Operating Standards (CCOS)
Fees and Attendance		 Annually
  • Child care centres
  • Extended Day Programs
  • Home child care agencies receiving fee subsidy
Centre Visits Annually as per Service Agreement requirements All programs funding types visited
Exigences Date limite Type de programme
Soumission du budget 30 novembre 2020
  • Garderies qui ont une entente de service pour subvention de frais de garde
  • Services de garde en milieu familiale qui ont une entente de service pour subvention de frais de garde
  • Programmes Chaque enfant a sa place (offrant des services aux enfants ayant des besoins spéciaux)
  • Programmes de jour prolongé
Soumission du budget 31 décembre 2020
  • Programmes ON y va
  • Programmes pour enfants et familles dirigés par des Autochtones (Cheminer ensemble)
Soumission du budget 2 juillet 2021 Nouveaux programmes avant et après école pour jardin d’enfant / âge scolaire
Rapport sur l’utilisation de la subvention d’équité salariale historique

(Équité salariale 1999 – 2005)

 15 février 2021 Programmes qui reçoivent seulement la subvention d’équité salariale 1999 – 2005 en 2020
Rapport sur l’utilisation des subventions salariales historiques 15 février 2021 Services de garde en milieu familiale qui reçoivent des subventions salariales historiques en 2020
Rapport sur l’utilisation de la subvention pour l’augmentation salariale provinciale 15 février 2021 Tous les programmes qui reçoivent la subvention pour l’augmentation salariale provinciale en 2020
Demande de subvention pour l’augmentation de salaire provinciale 19 mars 2021 Tous les programmes qui soumettent une demande pour l’augmentation salariales provinciale 2021
Rapport annuel

1er juillet au 31 décembre 2020

 22 janvier 2021
  • Programmes ON y va
  • Programmes pour enfants et familles dirigés par des Autochtones (Cheminer ensemble)
  • Programmes Chaque enfant a sa place (offrant des services aux enfants ayant des besoins spéciaux)
Rapport semestriel

1er janvier au 30 juin 2021

 16 juillet 2021
  • Programmes ON y va
  • Programmes pour enfants et familles dirigés par des Autochtones (Cheminer ensemble)
  • Programmes Chaque enfant a sa place (offrant des services aux enfants ayant des besoins spéciaux)
Rapport annuel

1er juillet au 31 décembre 2021

 21 janvier 2022
  • Programmes ON y va
  • Programmes pour enfants et familles dirigés par des Autochtones (Cheminer ensemble)
  • Programmes Chaque enfant a sa place (offrant des services aux enfants ayant des besoins spéciaux)
Rapport sur le financement de la relance sécuritaire
Période jusqu’au 31 décembre 2020		 15 janvier 2021 Tous programmes qui reçoivent le financement de la relance sécuritaire
Rapport sur le financement de la relance sécuritaire
Période du 1er janvier au 31 mars 2021		 31 mars 2021 Tous programmes qui reçoivent le financement de la relance sécuritaire
Questions –
Fermeture obligatoire et fermeture prolongée		 31 mars 2021 Questions financière relatives aux fermeture obligatioire et fermeture prolongée pour services de garde
Analyse des T4s La conseillère / le conseiller visitera les programmes après le 28 février 2021
  • Garderies qui ont une entente de service pour subvention de frais de garde
  • Services de garde en milieu familiale qui ont une entente de service pour subvention de frais de garde
  • Programmes ON y va
  • Programmes pour enfants et familles dirigés par des Autochtones (Cheminer ensemble)
  • Programmes Chaque enfant a sa place (offrant des services aux enfants ayant des besoins spéciaux)
Vérification de l’espace occupé Le 14 août  2021 Garderies et programmes ON y va qui sont situés dans les écoles et qui font partie de l’entente d’occupation historique
Lettre d’intention pour programmes de camp de jour estivaux 10 mai 2021 Requise annuellement pour les programmes de camp de jour estivaux  (pour 2019-2021)
Statistiques des programmes de camp de jour estivaux 21 septembre 2021 Programmes de camp de jour estivaux
 

Soumission des états financiers vérifiés

 

 Dans les quatre mois suivant la fin de l’exercice financier
  • Agences ayant reçu par an 30 000 $ ou plus en subventions de frais de garde
  • Agences ayant reçu par an 20 000 $ ou plus en subventions salariales (toute combinaison de fonds de fonctionnement général historique, dépenses en capital secondaires / santé et sécurité, équité salariale, fonds de fonctionnement général, financement de la relance sécuritaire ou subvention pour l’augmentation salariale provinciale)
  • Tous les programmes ON y va et programmes pour enfants et familles dirigés par des Autochtones (Cheminer ensemble), quel que soit le niveau de financement attribué
  • Programmes de camp de jour estivaux ayant reçu par an 20 000 $ ou plus en financement (états financiers non vérifiés requis si moins de 20 000 $ est reçu)
  • Programmes Chaque enfant a sa place (offrant des services aux enfants ayant des besoins spéciaux) ayant reçu par an 20 000 $ ou plus en financement
Rapport de mission d’éxamen Dans les quatre mois suivant la fin de l’exercice financier Les programmes qui reçoivent seulement la subvention pour l’augmentation salariale provinciale
Factures relatives aux subventions pour projets d’immobilisation / santé et sécurité Dans les douze mois suivant la réception de paiement d’avance ou de l’approbation du financement Tous les programmes qui sont éligibles pour demander à recevoir des subventions pour projets d’immobilisation / santé et sécurité
Informations générales sur les services

(par exemple, les langues parlées par le personnel, les services diététiques et l’escorte scolaire)

 Continu, au fur et à mesure des changements
  • S’applique à tous les types de programmes
  • Les agences qui ont accès aux services en ligne (Online Services) doivent mettre à jour les informations générales sur les services, ainsi que les informations de contact et d’utilisateur
  • Les agences qui n’ont pas accès aux services en ligne (Online Services) doivent soumettre toutes mises à jour d’information à leur conseillère / conseiller

 

Exigences Complété Type de programme
Évaluation aux fins d’amélioration de la qualité (ÉAQ) Tous les: deux ans Programmes Chaque enfant a sa place (offrant  des services aux enfants ayant des besoins spéciaux)
Évaluation aux fins d’amélioration de la qualité (ÉAQ) Chaque année
  • Garderies
  • Services de garde en milieu familiale
Normes d’exploitation des services de garde d’enfants

(NESGE)

 Tous les deux ans
  • Garderies qui ont une entente de service pour subvention de frais de garde
  • Services de garde en milieu familiale qui ont une entente de service pour subvention de frais de garde
  • Programmes Chaque enfant a sa place (offrant  des services aux enfants ayant des besoins spéciaux)
Normes d’exploitation des services de garde d’enfants

(NESGE)

Frais et présences

 Chaque année
  • Garderies qui ont une entente de service pour subvention de frais de garde.
  • Programmes de jour prolongé
  • Services de garde en milieu familiale qui ont une entente de service pour subvention de frais de garde.
Visites des programmes Annuellement selon les exigences de l’entente Tous les types de programmes visités

 

Cycle des affaires a été traduit en français, en tenant compte de nos partenaires.

En cas de conflit entre la version française et la version anglaise, la version anglaise prévaudra.

Not-for-Profit

For a copy of the following, contact 416-392-3336

Summer Day

Agencies who have a Service Agreement with the City of Toronto may receive payment from the City in advance of services being provided to children and families. Fee subsidy advances for child care centres and home child care agencies are typically paid monthly. General Operating Grant, other wage grants, and base funded programs are typically paid quarterly.

Quarterly payments for EarlyON Child and Family Programs, Every Child Belongs (Special Needs Resourcing) Agencies, Pay Equity, General Operating Grant, and other wage grant payments are processed on the dates noted with an asterisk (*).

Children’s Services process payments according to the schedule noted below. Funds should be received in your bank account by the fifth day of the month for which the advance is paid.

 Advance Payment For Month End Dates
October 2020 Tuesday, September 22, 2020(*)
 November 2020 Thursday, October 22, 2020
December 2020 Tuesday, November 24, 2020
January 2021 Thursday, December 17, 2020(*)
February 2021 Thursday, January 21, 2021
March 2021 Thursday, February 18, 2021
April 2021 Wednesday, March 24, 2021(*)
May 2021 Thursday, April 22, 2021
June 2021 Thursday, May 20, 2021
July 2021 Wednesday, June 23, 2021(*)
August 2021 Thursday, July 22, 2021
September 2021 Tuesday, August 24, 2021
October 2021 Thursday, September 23, 2021(*)
November 2021 Thursday, October 21, 2021
December 2021 Tuesday, November 23, 2021
January 2022 Thursday, December 16, 2021(*)