Contract & Financial Information
General Operating Funding
The General Operating Funding is a stable source of funding to help child care operators offset their operating costs.
- General Operating Funding Guidelines for operators with a Service Agreement for Fee Subsidy
- Legacy General Operating Grant Guidelines for operators without a Service Agreement for Fee Subsidy
Fact Sheets
These fact sheets include tips and suggestions on topics related to managing and operating child care programs.
2019 Business Cycle
| Requirement | Program Type | Deadline |
|---|---|---|
| Budget Submission |
|
Nov 30, 2018 |
| EarlyON and Journey Together Programs | Nov 30, 2018 | |
| Summer Day Programs (for 2019-2021) | May 10, 2019 | |
| New Kindergarten / School Age Before and After school programs | Jul 5, 2019 | |
| Legacy Wage Grants Reconciliation (1999 – 2005 Pay Equity) |
Programs receiving 1999 – 2005 PE only in 2018 | Feb 15, 2019 |
| Legacy Wage Grants Reconciliation | Home Child Care agencies receiving legacy Wage Subsidy Grant in 2018 | |
| Provincial Wage Enhancement Reconciliation |
All programs receiving Provincial Wage Enhancement Grant funding in 2018 | |
| Fee Stabilization Support Funding Reconciliation | All programs receiving funding in 2018 |
|
| Annual Year to Date Reporting (Jul 1 – Dec 31, 2018) | EarlyON and Journey Together Programs and Special Needs Resourcing Programs | Jan 25, 2019 |
| Semi-Annual Year to Date Reporting (Jan 1 to Jun 30, 2019) | EarlyON and Journey Together Programs and Special Needs Resourcing Programs | Jul 19, 2019 |
| Annual Year to Date Reporting (Jul 1 – Dec 31, 2019) | EarlyON and Journey Together Programs and Special Needs Resourcing Programs | Jan 24, 2020 |
| T4 Visit | Child Care Centres and Home Child Care Agencies receiving fee subsidy, EarlyOn and Journey Together Programs, and Special Needs Resourcing Programs | Consultant visit to service location after February 28, 2019 |
| Occupancy Space Verification | All Child Care Centres and EarlyON Programs located in schools that are part of the legacy occupancy agreement | Aug 9, 2019 |
| Summer Day Program Statistics | Summer Day Programs | Sep 20, 2019 |
| Submission of Audited Financial Statements |
|
Within four months of the agency’s year end |
| Minor Capital/ Grant Health and Safety Invoices |
All programs that are eligible to apply for receiving Minor Capital/ Health and Safety Grant | Within 12 months after receipts of advance payment or approval of grant |
| General Services Information(i.e. Languages spoken by the staff,Language Immersion Program,Dietary Services and School Escort) | Applies to all program types.
|
Ongoing, as changes occur |
| AQI Assessment |
|
Completed:
|
| Child Care Operating Standards (CCOS) |
Child Care Centres and Home Child Care agencies receiving fee subsidy and Special Needs Resourcing Programs |
Completed every 2 years |
| Child Care Operating Standards (CCOS) Fees and Attendance |
Child Care Centres and Home Child Care agencies receiving fee subsidy |
Completed annually |
| Centre Visits | All program types visited | Completed annually as per agreeemtn requirements |
2020 Business Cycle
| Requirement | Deadline | Program Type |
|---|---|---|
| Fee Stabilization Support Funding Reconciliation | October 25, 2019 | All programs receiving Fee Stabilization Supports funding in 2019 |
| Budget Submission | November 29, 2019 | Child Care Centres receiving fee subsidy
Home Child Care agencies receiving fee subsidy Every Child Belongs (Special Needs Resourcing) Programs Extended Day Programs EarlyON and Indigenous-LED (Journey Together) Programs |
| Budget Submission
|
July 3, 2020 | New Kindergarten / School Age Before and After school programs |
|
Legacy Wage Grants Reconciliation (1999 – 2005 Pay Equity)
|
February 14, 2020 | Programs receiving 1999 – 2005 PE only in 2019
|
| Legacy Wage Grants Reconciliation | February 14, 2020 | Home Child Care agencies receiving legacy Wage Subsidy Grant in 2019 |
| Provincial Wage Enhancement Reconciliation | February 14, 2020 | All programs receiving Provincial Wage Enhancement Grant funding in 2019 |
| Annual Year to Date Reporting
July 1 – December 31, 2019 |
January 24, 2020 | EarlyON and Indigenous-LED (Journey Together) Programs and Every Child Belongs (Special Needs Resourcing) Programs |
| Semi-Annual Year to Date Reporting
January 1 to June 30, 2020 |
July 17, 2020 | |
| Annual Year to Date Reporting
July 1 – December 31, 2020 |
January 22, 2021 | |
| T4 Visit | Consultant visit to service location after February 28, 2020 | Child Care Centres and Home Child Care Agencies receiving fee subsidy, EarlyON and Indigenous-LED (Journey Together) Programs, and Every Child Belongs (Special Needs Resourcing) Programs |
| Occupancy Space Verification | August 14, 2020 | All Child Care Centres and EarlyON Programs located in schools that are part of the legacy occupancy agreement |
| Summer Day Letter of Intent | May 10, 2020 | Summer Day Programs (for 2019-2021) |
| Summer Day Program Statistics | September 21, 2020 | Summer Day Programs |
| Submission of Audited Financial Statements
|
Within 4 months of the agency’s year end |
|
| Review Engagement Report | Within 4 months of the agency’s year end | Agencies receiving only Provincial Wage Enhancement or Fee Stabilization Support (Starting June 2019 Fiscal Cycle) |
| Minor Capital/ Health and Safety Grant Invoices |
Within 12 months after receipts of advance payment or approval of grant
|
All programs that are eligible to apply for receiving Minor Capital/ Health and Safety Grant |
| General Services Information
(i.e. Languages spoken by the staff, Language Immersion Program, Dietary Services and School Escort) |
Ongoing, as changes occur | Applies to all program types
Agencies with access to Online Services are required to update General Services information and Contact/User Information through Online Services Agencies without access to Online Services should forward changes to their Consultant as they occur |
| AQI Assessment | Completed:
Every 2 years Every 1 year Every 1 year |
Every Child Belongs (Special Needs Resourcing) Programs
Group Centres Home Child Care |
| Child Care Operating Standards (CCOS) | Completed every 2 years | Child Care Centres and Home Child Care agencies receiving fee subsidy and Every Child Belongs (Special Needs Resourcing) Programs |
| Child Care Operating Standards (CCOS)
Fees and Attendance |
Completed annually | Child Care Centres and Home Child Care agencies receiving fee subsidy.Extended Day Programs |
| Centre Visits | Completed annually as per agreement requirements | All programs types visited |
Audit Requirements
Contract Requirements & Standards
Not-for-Profit
For a copy of the following, contact 416-392-3336
- Child Care Operating Standards
- Insurance Requirements: Certificate of Insurance
- Market Rent Appraisal
Summer Day
Schedule of Payments
Agencies who have a Service Agreement with the City of Toronto may receive payment from the City in advance of services being provided to children and families. Fee subsidy advances for child care centres and home child care agencies are typically paid monthly. General Operating Grant, other wage grants, and base funded programs are typically paid quarterly.
Quarterly payments for EarlyON Child and Family Programs, Every Child Belongs (Special Needs Resourcing) Agencies, Pay Equity, General Operating Grant, and other wage grant payments are processed on the dates noted with an asterisk (*).
Children’s Services process payments according to the schedule noted below. Funds should be received in your bank account by the fifth day of the month for which the advance is paid.
| Advance Payment For | Month End Dates |
|---|---|
| October 2019 | Tuesday, September 24, 2019(*) |
| November 2019 | Thursday, October 24, 2019 |
| December 2019 | Thursday, November 21, 2019 |
| January 2020 | Tuesday, December 17, 2019(*) |
| February 2020 | Thursday, January 23, 2020 |
| March 2020 | Thursday, February 20, 2020 |
| April 2020 | Tuesday, March 24, 2020(*) |
| May 2020 | Thursday, April 23, 2020 |
| June 2020 | Thursday, May 21, 2020 |
| July 2020 | Tuesday, June 23, 2020(*) |
| August 2020 | Tuesday, July 23, 2020 |
| September 2020 | Thursday, August 25, 2020 |
| October 2020 | Tuesday, September 22, 2020(*) |
| November 2020 | Thursday, October 22, 2020 |
| December 2020 | Tuesday, November 24, 2020 |
| January 2021 | Thursday, December 17, 2020(*) |
Budget Guides & Forms
Child Care Funding Types – Use & Reporting
Budget guidelines for:
- Child Care Centres
- Home Child Care
- EarlyON Child and Family Centres
- Every Child Belongs (Special Needs)
- Summer Day Programs Budget Guidelines