Early Learning & Child Care partners can find Contract & Finance Management information below. For further information please contact a Children’s Services staff as listed in the A-Z list of Licensed Child Care Centres.
| Requirement | Deadline | Program Type |
|---|---|---|
| Budget Submission | November 30, 2023 |
|
| CWELCC Expansion Requests
Ie. New Group Child Care locations, increase of license capacities, change of service hours or license |
2024 Submission periods:
|
Group Child Care Centres & Home Child Care Agencies |
| Before & After School Expansions (BASP) | Agencies must submit expansion requests through the school board. The school board provides a list of expansion request to TCS. End of April 2024 | Kindergarten & School Age Before and After School expansions |
| Legacy Wage Grants Reconciliation (1999 – 2005 Pay Equity) |
February 14, 2024 | Programs receiving 1999 – 2005 Pay Equity only in 2023 |
| Legacy Wage Grants Reconciliation | February 14, 2024 | Home Child Care agencies receiving legacy Wage Subsidy Grant in 2023 |
| 2023 Provincial Wage Enhancement (PWE) Reconciliation | February 14, 2024 | All programs receiving Provincial Wage Enhancement Grant funding for 2023 |
| 2024 Provincial Wage Enhancement (PWE) Applications | March 15, 2024 | Group Child Care Centres & Home Child Care Agencies |
| Mid-Year Reporting July 1 – December 31, 2023 |
January 19, 2024 |
CWELCC may require mid-year reporting. To be confirmed when known Provincial reporting requirements |
| Mid-Year Reporting January 1 to June 30, 2024 |
July 19, 2024 | |
| Mid-Year Reporting July 1 – December 31, 2024 |
January 22, 2025 | |
| Occupancy Space Verification | As required: Identified by Visit Consultant | Group Child Care Centres and EarlyON Programs located in schools that are part of the legacy occupancy agreements for TCDSB/French Boards |
| Summer Day | N/A | Summer Day Programs use a three-year budget cycle. Budget submissions approved in 2022 apply to 2022-2024. |
| May 7, 2024 | Letter of Intent and confirmation of program operation is required annually | |
| September 17, 2024 | Summer Day Program Statistics | |
| Submission of Audited Financial Statements | Within 4 months of the agency’s fiscal year end | All Program types as per Audit Guidelines for Agencies |
| Minor Capital/ Health and Safety Grant | Within 12 months after approval of grant, or receipts of advance any payments | All fee subsidy programs that receive Minor Capital/ Health and Safety Grant funding |
| General Services Information
(Excluding hours of operation for Group Child Care) (i.e. Contact & User Management, Languages spoken by the staff, Language Immersion Program, Dietary Services and School Escort) |
Ongoing, as changes occur |
|
| AQI Assessment | Completed Annually |
|
| Completed Every 2 years | Every Child Belongs (Special Needs Resourcing) Programs | |
| Child Care Operating Standards (CCOS) | Annual and bi-annual requirements outlined in the Child Care Operating Standards |
|
| Program/Centre Visits | Completed annually as per Service Agreement requirements | All programs funding types visited |
| Exigences | Date limite | Type de programme |
|---|---|---|
| Soumission du budget | 30 novembre 2023 |
|
| Demandes d’expansion
Ex : Nouveaux emplacements de garde d’enfants en groupe, nouvel âge desservi, augmentation des capacités opérationnelles, changement d’heures de service ou de licence |
Périodes de soumission :
Printemps (date à confirmer) |
|
| Demandes d’expansion pour programmes avant et après l’école | * Les expansions BASP de septembre doivent être soumises avant la date limite d’expansion de juin 2024 (voir encadré ci-dessus) |
|
| Rapport sur l’utilisation de la subvention d’équité salariale historique (Équité salariale 1999 – 2005) |
14 février 2024 |
|
| Rapport sur l’utilisation des subventions salariales historiques | 14 février 2024 |
|
| Rapport sur l’utilisation de la subvention pour l’augmentation salariale provinciale 2023 | 14 février 2024 |
|
| Demande de subvention pour l’augmentation de salaire provinciale 2024 | A être déterminée lorsque sera connue de la province |
|
| Rapport annuel
1er juillet au 31 décembre 2023 |
19 janvier 2024 |
SPAGJE peut exiger un rapport en milieu d’année. À confirmer lorsque les exigences provinciales en matière de déclaration seront connues |
| Rapport semestriel
1er janvier au 30 juin 2024 |
19 juillet 2024 | |
| Rapport annuel
1er juillet au 31 décembre 2024 |
22 janvier 2025 | |
| Vérification de l’espace occupé | Au besoin identifié par la conseillère / le conseiller de visites |
|
| Budget camp de jour estivaux | n/a |
|
| Lettre d’intention pour programmes de camp de jour estivaux | 7 mai 2024 |
|
| Statistiques des programmes de camp de jour estivaux | 17 septembre 2024 |
|
| Soumission des états financiers vérifiés | Dans les quatre mois suivant la fin de l’exercice financier |
|
| Factures relatives aux subventions pour projets d’immobilisation / santé et sécurité | Dans les douze mois suivant la réception de paiement d’avance ou de l’approbation du financement |
|
| Informations générales sur les services (Excluant les heures d’ouverture des services de garde )(par exemple, les langues parlées par le personnel, les services diététiques et l’escorte scolaire) |
Continu, au fur et à mesure des changements |
|
| Évaluation aux fins d’amélioration de la qualité (ÉAQ) | Chaque année |
|
| Tous les deux ans |
|
|
| Normes d’exploitation des services de garde d’enfants (NESGE) | Tous les deux ans |
|
| Normes d’exploitation des services de garde d’enfants (NESGE) Frais et présences |
Chaque année |
|
| Visites des programmes | Annuellement sous réserve des lignes directrices du Bureau de santé publique |
|
Cycle des affaires a été traduit en français, en tenant compte de nos partenaires.
En cas de conflit entre la version française et la version anglaise, la version anglaise prévaudra.
Agencies who have a Service Agreement with the City of Toronto may receive payment from the City in advance of services being provided to children and families. Fee subsidy advances for child care centres and home child care agencies are typically paid monthly. General Operating Grant, other wage grants, and base funded programs are typically paid quarterly.
Quarterly payments for EarlyON Child and Family Programs, Every Child Belongs (Special Needs Resourcing) Agencies, Pay Equity, General Operating Grant, Canada-wide Early Learning & Child Care, and other wage grant payments are processed on the dates noted with an asterisk (*).
Children’s Services process payments according to the schedule noted below. Funds should be received in your bank account by the fifth day of the month for which the advance is paid.
| Advance Payment For | Month-end Dates |
|---|---|
| February 2024 | Wednesday, January 24, 2024 |
| March 2024 | Thursday, February 15, 2024 |
| April 2024 | Wednesday, March 20, 2024 (*) |
| May 2024 | Tuesday, April 23, 2024 |
| June 2024 | Thursday, May 23, 2024 |
| July 2024 | Wednesday, June 19, 2024 (*) |
| August 2024 | Wednesday, July 24, 2024 |
| September 2024 | Wednesday, August 21, 2024 |
| October 2024 | Thursday, September 19, 2024 (*) |
| November 2024 | Thursday, October 24, 2024 |
| December 2024 | Wednesday, November 20, 2024 |
| January 2025 | Thursday, December 12, 2024 (*) |
The General Operating Funding is a stable source of funding to help child care operators offset their operating costs.
These fact sheets include tips and suggestions on topics related to managing and operating child care programs.
Agencies with an existing Service Agreement with Toronto Children’s Services that are considering a closure or relocation of their child care centre (temporary or permanent) must contact their District Consultant for further information. Contact information can be found in the A-Z Listing.