Staff Support Job Profiles

Trainer Part-Time Staff TR0114

Job Summary

To administer First Alert, First Aid training and other training for Recreation Workers.

Machines and Equipment Used

Various office, training and recreation, equipment, first aid kit.

Responsibilities

• Administers First Alert, First Aid Training and other training for Recreation Workers.
• Co-ordinates the delivery of all training materials ensuring that equipment, supplies and administrative paperwork are delivered to each training site.
• Reviews administrative paperwork from training sessions to ensure completeness and accuracy.
• Participates in the design, development and delivery of program specific training for senior staff, leaders and volunteers.
• Organizes permits/space and supplies for training.
• Completes and maintains training records, prepares reports.
• Liaises with external training resources.
• Creates evaluation tools to assess training programs.

Qualifications

• Must be minimum 16 years of age.
• Proficiency in the use of Microsoft Excel, Word, Access, Outlook, CLASS software programs.
• Must produce original current Emergency First Aid certifications as recognized by the WSIB.
• You must possess certification in Parks and Recreation Ontario’s Principles of Healthy Child Development (PHCD). Applicants who meet all other qualifications and obtain a conditional job offer will be advised of PHCD course offerings in order to meet this qualification.
• You possess certification in Parks and Recreation Ontario’s Principles of Healthy Child Development (PHCD). This is a mandatory course that will be provided to you at no cost upon obtaining a conditional offer of employment. You will be provided with course dates and details at that time.

Payroll Time Entry Assistant TR0113

Job Summary

To provide payroll processing support.

Machines and Equipment Used

First aid kit, recreation and various office equipment.

Responsibilities

• Provides payroll processing support.
• Processes payroll/personnel documents and timesheets for permanent, temporary, and seasonal employees, trades and Recreation Workers. Resolves payroll inquiries/concerns.
• Inputs timesheets and makes adjustments into the corporate computerized payroll/absentee system SAP in regards to cost centre changes, hours worked, kilometerage and parking for permanent, seasonal, trades, and recreation workers, for a specific group of employees.
• Uses Payroll system software (SAP and Payroll.NET)/document direct.
• Runs reports in Payroll.NET.
• Applies the collective agreements, Human Resource policies and procedures and related legislation.
• Maintains payroll/personnel records and files for tracking and audit purposes.

Qualifications

• Must be minimum 16 years of age.
• Proficiency in the use of Microsoft Excel, Word, Outlook.
• Must produce original current Emergency First Aid certifications as recognized by the WSIB.
• You possess certification in Parks and Recreation Ontario’s Principles of Healthy Child Development (PHCD). This is a mandatory course that will be provided to you at no cost upon obtaining a conditional offer of employment. You will be provided with course dates and details at that time.

Part-Time Program Clerk TR0111

Job Summary

To provide clerical support.

Machines and Equipment Used

Cash register, safe, Point of Sale equipment, first aid kit, various office equipment.

Responsibilities

• Performs clerical support.
• Screens client intake by phone.
• Registers and completes client’s records and reports.
• Sets up and maintains filing and retrieval systems.
• Interacts with staff, the public or agencies to provide program information and follow up.
• Orders, receives and maintains equipment and supplies and distributes as necessary.
• Takes action to deal with incidents, accidents, problems and emergencies as outlined in Divisional/City policies and procedures.
• Attends and participates in meeting and training sessions.

Qualifications

• Must be minimum 16 years of age.
• Proficiency in use of current office technology and other computer applications relevant to the position. I.E. CLASS Program Registration & Point of Sale.
• Ability to handle and balance money.
• Must attend and successfully complete related mandatory training sessions (First Alert, CLASS Program Registration, etc.)
• Good knowledge & understanding of all relevant regulations, policies and procedures.
• Must produce original current Emergency First Aid certifications as recognized by the WSIB.
• You possess certification in Parks and Recreation Ontario’s Principles of Healthy Child Development (PHCD). This is a mandatory course that will be provided to you at no cost upon obtaining a conditional offer of employment. You will be provided with course dates and details at that time.

Administrative Assistant TR0112

Job Summary

To provide administrative support to a Unit.

Machines and Equipment Used

Various office equipment, first aid kit.

Responsibilities

• Provides administrative support to a Unit.
• Answers inquiries by phone, email or in person and follows up.
• Opens prioritizes, reproduces or distributes mail.
• Sets up and maintains recording, filing/retrieval systems.
• Prepares, maintains and processes documents.
• Determines and corrects errors. Utilizes layout and formatting.
• Maintains membership, chit and locker accounts.
• Prepares contracts/invoices and calculates reimbursements and pro-rated memberships.
• Develops and maintains city-wide directories electronically, in print, and within registration systems.
• Maintains budget records and submits petty cash, requisitions, mileage forms and timesheets.
• Ensures deposits balance.
• Researches, extracts and consolidates information. Interprets information and resolves concerns.
• Prepares correspondence and reports for Branch Staff.
• Proofs, updates, edits and publicizes various promotions and communications information.
• Participates on committees and coordinates projects.
• Develops, organizes and attends job fairs, training sessions and documentation sessions.
• Interacts with staff, committees, agencies and/or representatives of Secondary Schools, Colleges and Universities to provide program information.
• Coordinates meeting rooms, bookings and special requirements for meetings and rentals.
• Attends meetings, takes and transcribes minutes.
• Orders and maintains supplies.

Qualifications