Business Services

Quartermaster Job Description

Reporting to the Captain – Quartermaster, responsibilities for this position include the following:

• Administer and issue the supplies, equipment and stock requirements of Toronto Fire Services Division including station supplies, uniforms, station wear clothing, firefighting personal protective equipment, medical supplies and other items as required
• Ensure supplies are ordered and distributed to appropriate locations
• Maintain and monitor a computerized inventory database of all stock, supplies, uniforms, and personal protective clothing and department equipment as required
• Enter on-line requests for stock, supplies, uniforms and station wear clothing as required
• Ensures the quality and quantity of inventory
• Completes non-conformance documentation for unacceptable materials
• Completes orders, verifies filled orders for accuracy prior to issuance
• Maintain adequate stock and supplies to meet projected requirements
• Receive goods from outside sources and verify same for quality and quantity in accordance with Purchase Order
• Responsible for regular cycle counting of stores inventories; investigates and reconciles discrepancies
• Verify all receiving reports, packing slips, invoices, etc. are verified as correct and indicates the correct purchase order number prior to forwarding them for payment processing
• Extracts, reviews and analyzes inventory data on an on-going basis to establish and maintain adequate inventory levels in an emergency services environment
• Assist the Captain and/or Manager in the preparation, monitoring and presentation of budget requirements relating to responsibilities of the section
• Monitors and takes action to enquiries directed to the general Quartermaster email account
• Maintains the stock, inventory areas, building, vehicles are kept in a neat and orderly fashion and ensure that all areas are secure to minimize risk and cost to the City
• Must be able to follow direction of a senior officer
• Other duties as assigned

In addition to the above duties the successful candidates are required to:

• Continually maintain a high standard of professionalism, integrity, reliability and credibility, which are fundamental requirements for this position
• Function as an integral member of the City of Toronto workforce to support corporate vision and mission statements
• Function as an integral member of the Toronto Fire Services workforce to deliver and support Division specific vision and mission statements
• Function as an integral member of the Toronto Fire Services emergency response team to deliver and support Division specific goals of emergency response and preparedness

Minimum Qualifications

• 18 years of age or older
• Legally entitled to work in Canada
• Must possess a valid Ontario Driver’s Licence Class “G” and meet the requirements necessary to receive a City Equipment Operator’s Licence as required
• Possession of a current and valid minimum level C, CPR Certificate issued prior to the date of application submission
• Possession of a current and valid minimum level Standard First Aid Certificate by a WSIB approved First Aid Trainer issued no more than 1 year prior to the date of application submission
• Ability to work a compressed work week
• Must possess the ability to meet the physical demands of the position, which includes considerable lifting, standing, climbing and walking
• Education and/or experience in one of the following: materials management, asset management, warehouse operations, Fire Service supply & equipment/Quartermaster operations, inventory control practices and procedures, or other related operations
• Ability to assist the Captain / Manager in the creation of material specifications and detailed material descriptions
• Must be familiar with the Occupational Health and Safety Act and the regulations that apply to this work.
• Experience working with Microsoft Office (Word, Excel, Access, etc.)
• Ability to work effectively under stressful conditions
• Good oral and written communication skills
• Ability to follow through on oral and written directions
• Problem solving/analytical skills
• Interpersonal/Interaction skills when dealing with the public, Fire Services staff and all other levels of City personnel
• Ability to work within a team environment
• Ability to work independently with minimum supervision
• Takes initiative
• Ability to effectively prioritize tasks/demands
• Ability to work and positively interact within a diverse work environment
• Customer service skills
• Psychometric testing may be required

Assets

• Experience in the use of an automated inventory system such as SAP
• Knowledge of material requisitions, packing slips and goods receipts
• Commitment to personal and professional development and in continuing education through ongoing learning

Assessment of Candidates

May include the pre-screening of candidates, resume reviews, interviews, presentations, tests or exercises, which may be in addition to any listed in this document or in the job posting.

Additional Requirements

Medical Clearance

Prior to being hired, the successful candidate may be required to participate in the following:

1. Participate in a comprehensive medical examination, and
2. Receive medical clearance by TFS Chief Medical Officer.

Employee Reference Check Clearance

Prior to being hired, the successful candidate must:

1. Provide at least three employment references, and
2. Receive employment reference clearance from TFS.

Criminal Reference Check Clearance

Prior to being hired, the successful candidate must:

1. Provide a criminal record check from their local Police Service, and
2. Receive criminal reference check clearance from TFS