The Government Management Committee held a statutory public meeting on June 17, 2010, and notice was given in accordance with the City of Toronto Act, 2006.  No one addressed the Committee.

The Government Management Committee held a statutory public meeting on June 17, 2010, and notice was given in accordance with the City of Toronto Act, 2006.  No one addressed the Committee.

The Government Management Committee submits this Item to Council without recommendation.

The Government Management Committee requested the City Solicitor to submit a further report directly to City Council for its meeting to be held on July 6, 2010, respecting this matter.

Letter from the City Clerk, submitting Council's decision from its meeting of March 31 and April 1, 2010, respecting "Response to Applicant’s Request for Funds, Proposed Remediation of the former Treatment Plant Lands adjacent to Mystic Pointe Developments: Manitoba Street, Grand Avenue and Legion Road (Ward: 6)".

This report identifies those properties where, as a result of staff review and analysis, the Acting Director of Revenue Services has initiated assessment appeals at the Assessment Review Board (ARB) and is now seeking authorization to proceed with those appeals.  The appeals are intended to correct assessments that have been incorrectly classified, under-valued, or wrongly returned on the 2010 assessment roll.  In addition, staff are requesting authorization to actively participate in taxpayer (owner) initiated appeals in order to protect the City’s interests.

If the recommendations put forward in this report are adopted, Revenue Services and the City Solicitor's office will proceed to prepare the City's position on a case-by-case basis.

City Council on July 6, 7 and 8, 2010, adopted the following:

1.         City Council approve the communication plan presented in Appendix A of the report (June 2, 2010) from the Treasurer, to communicate the City’s process for property tax refunds, and specifically for transfers of property tax credit balances to interim and final tax bills for credits less than five hundred dollars ($500).

The Government Management Committee recommends that:

1.         City Council approve the communication plan presented in Appendix A of the report (June 2, 2010) from the Treasurer, to communicate the City’s process for property tax refunds, and specifically for transfers of property tax credit balances to interim and final tax bills for credits less than five hundred dollars ($500).

The purpose of this report is to provide a communications plan for the City’s property tax refund processes, including transfers of property tax credit balances to interim and final tax bills for property tax credits of less than five hundred dollars.

City Council on July 6, 7 and 8, 2010, adopted the following:

1.         City Council, as Approving Authority under the Expropriations Act, approve the expropriation of the property interests set out in Appendix A of the report (June 1, 2010) from the Chief Corporate Officer, and illustrated in Appendix C from 47 St. Regis Crescent, 53 St. Regis Crescent, 77 St. Regis Crescent, 3725 Keele Street, 3675-3677 Keele Street, 3685 Keele Street, 3695 Keele Street, 3701 Keele Street, 3711-3715 Keele Street and 3875 Keele Street for the purposes identified in Appendix A in connection with the construction of the Toronto-York Spadina Subway Extension.

2.         City Council grant leave for introduction of the necessary Bill in Council to give effect thereto.

3.         City Council, authorize City staff to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan and the service of Notices of Expropriation, Notices of Election as to a Date for Compensation and Notices of Possession.

4.         City Council authorize the Director of Real Estate Services or his designate to sign the Notices of Expropriation and Notices of Possession on behalf of the City.

5.         City Council authorize the public release of the confidential information contained in Attachment 1 of the report (June 1, 2010) from the Chief Corporate Officer, once there has been a final determination of the compensation payable to the owners by arbitration, appeal or settlement to the satisfaction of the City Solicitor.

Confidential Attachment 1 to the report (June 1, 2010) from the Chief Corporate Officer remains confidential in its entirety at this time, in accordance with the provisions of the City of Toronto Act, 2006, as it relates to a proposed or pending acquisition of land by the City or one of its agencies, boards and commissions, and deals with litigation or potential litigation that affects the City or one of its agencies, boards and commissions.  The confidential information will be made public once there has been a final determination of the compensation payable to the owners by arbitration, appeal or settlement to the satisfaction of the City Solicitor.

The Government Management Committee recommends that:

1.         City Council, as Approving Authority under the Expropriations Act, approve the expropriation of the property interests set out in Appendix A of the report (June 1, 2010) from the Chief Corporate Officer, and illustrated in Appendix C from 47 St. Regis Crescent, 53 St. Regis Crescent, 77 St. Regis Crescent, 3725 Keele Street, 3675-3677 Keele Street, 3685 Keele Street, 3695 Keele Street, 3701 Keele Street, 3711-3715 Keele Street and 3875 Keele Street for the purposes identified in Appendix A in connection with the construction of the Toronto-York Spadina Subway Extension.

2.         City Council grant leave for introduction of the necessary Bill in Council to give effect thereto.

3.         City Council, authorize City staff to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan and the service of Notices of Expropriation, Notices of Election as to a Date for Compensation and Notices of Possession.

4.         City Council authorize the Director of Real Estate Services or his designate to sign the Notices of Expropriation and Notices of Possession on behalf of the City.

5.         City Council authorize the public release of the confidential information contained in Attachment 1 of the report (June 1, 2010) from the Chief Corporate Officer, once there has been a final determination of the compensation payable to the owners by arbitration, appeal or settlement to the satisfaction of the City Solicitor.

This report seeks approval to expropriate partial interests from ten properties as set out in Appendix A and illustrated in Appendix C for the purposes of the Toronto-York Spadina Subway Extension Project (the “Project”) within the geographical boundaries of the City of Toronto.

City Council on July 6, 7 and 8, 2010, adopted the following:

1.         City Council accept an Offer to Purchase from the Toronto and Region Conservation Authority, to purchase the City-owned parcel of land known as the former Brock North and Brock South Landfill Sites and shown on Appendix B, (the “Properties”), to the report (June 3, 2010) from the Chief Corporate Officer, for two dollars ($2.00) substantially on the terms and conditions outlined in Appendix “A” to the report (June 3, 2010) from the Chief Corporate Officer.

2.         City Council, as the approving authority under the Expropriations Act, authorize the disposition of the Properties without giving the owners from whom the Properties were expropriated the first chance to repurchase the Properties on the terms of the best offer received by the expropriating authority.

3.         City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally to accept the Offer to Purchase on behalf of the City.

4.         City Council authorize the City Solicitor to complete the transaction on behalf of the City, including paying any necessary expenses, amending the closing, due diligence and other dates, and amending and waiving terms and conditions, on such terms as she considers reasonable.

The Government Management Committee recommends that:

1.         City Council accept an Offer to Purchase from the Toronto and Region Conservation Authority, to purchase the City-owned parcel of land known as the former Brock North and Brock South Landfill Sites and shown on Appendix B, (the “Properties”), to the report (June 3, 2010) from the Chief Corporate Officer, for two dollars ($2.00) substantially on the terms and conditions outlined in Appendix “A” to the report (June 3, 2010) from the Chief Corporate Officer.

2.         City Council, as the approving authority under the Expropriations Act, authorize the disposition of the Properties without giving the owners from whom the Properties were expropriated the first chance to repurchase the Properties on the terms of the best offer received by the expropriating authority.

3.         City Council authorize each of the Chief Corporate Officer and the Director of Real Estate Services severally to accept the Offer to Purchase on behalf of the City.

4.         City Council authorize the City Solicitor to complete the transaction on behalf of the City, including paying any necessary expenses, amending the closing, due diligence and other dates, and amending and waiving terms and conditions, on such terms as she considers reasonable.

The purpose of this report is to obtain Council approval for the sale of the former Brock North and Brock South Landfill sites to the Toronto Region Conservation Authority (TRCA) for nominal consideration.

The terms of completing this transaction are attached as Appendix A.

City Council on July 6, 7 and 8, 2010, adopted the following:

1.         City Council grant authority for the City to enter into a Grade Separation Agreement with Metrolinx, CN and the TTC to provide for the construction of a grade separation on Sheppard Avenue East at the Agincourt GO Station at the cost of the TTC and Metrolinx, and, following the expiry of the two year warranty period following completion of such construction to the satisfaction of the Executive Director of Technical Services, to provide for the maintenance of the grade separation, including the retaining walls, road surfaces, stairwells, sidewalks, drainage and lighting, at the City's cost, on terms and conditions as may be satisfactory to the Chief Corporate Officer and the General Manager of Transportation Services, and in a form satisfactory to the City Solicitor.

2.         City Council authorize the appropriate City Officials to take the necessary actions to give effect thereto, including the execution of the agreements and future budget submissions.

The Government Management Committee recommends that:

1.         City Council grant authority for the City to enter into a Grade Separation Agreement with Metrolinx, CN and the TTC to provide for the construction of a grade separation on Sheppard Avenue East at the Agincourt GO Station at the cost of the TTC and Metrolinx, and, following the expiry of the two year warranty period following completion of such construction to the satisfaction of the Executive Director of Technical Services, to provide for the maintenance of the grade separation, including the retaining walls, road surfaces, stairwells, sidewalks, drainage and lighting, at the City's cost, on terms and conditions as may be satisfactory to the Chief Corporate Officer and the General Manager of Transportation Services, and in a form satisfactory to the City Solicitor.

2.         City Council authorize the appropriate City Officials to take the necessary actions to give effect thereto, including the execution of the agreements and future budget submissions.

The Transit City Sheppard East Light Rail Transit Line (LRT) consists of a dedicated track system in the centre of Sheppard Avenue East between the Don Mills Subways Station and Meadowvale Avenue.  A prerequisite of the LRT is to construct a grade separation for the rail corridor at the Agincourt GO Station which is located west of Midland Avenue.

In October 2008 City Council granted authority to acquire the property requirements needed to construct the grade separation and the LRT between West Highland Creek and Midland Avenue.  Metrolinx is the owner of the rail corridor property, known as the Uxbridge Subdivision, and the Canadian National Railway Company (“CN”) is the federally regulated railway company operating the rail corridor.  Negotiations with Metrolinx, CN and Toronto Transit Commission (“TTC”) has resulted in TTC agreeing to carry out the work in accordance with CN requirements respecting safe railway operations and TTC and Metrolinx agreeing to sharing portions of the cost.

The Government Management Committee recommends that:

1.         City Council authorize a Lease Agreement with The Manufacturers Life Insurance Company for the lease of approximately 10,567 square feet of rentable area on a portion of the second (2nd) floor of the building (the “Building”) known municipally as 375 University Avenue (the “Leased Premises”)  substantially on the terms and conditions as set out in Appendix “A” attached to the report (June 9, 2010) from the Chief Corporate Officer, and on such other terms and conditions as approved by the Chief Corporate Officer, or his or her designate, and in a form acceptable to the City Solicitor.

2.         City Council authorize the Chief Corporate Officer to administer and manage the Lease Agreement including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

3.         City Council pass a by-law pursuant to section 252 of the City of Toronto Act, 2006 providing authority to:

            (a)        enter into a municipal capital facility agreement with The Manufacturers Life Insurance Company in respect of the Leased Premises; and

            (b)        exempt the Leased Premises from taxation for municipal and school purposes, which tax exemption is to be effective from the latest of (i) the date the municipal capital facility agreement is signed and (ii) the date the tax exemption by-law is enacted.

4.         City Council direct the City Clerk to give written notice of the by-law to the Minister of Education, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, the Conseil Scolaire de District du Centre-Sud-Ouest and the Conseil Scolaire de District du Catholique Centre-Sud.

5.         City Council authorize the introduction of the necessary bills to give effect thereto.

The purpose of this report is to obtain authority to enter into a new Lease Agreement with The Manufacturers Life Insurance Company, as Landlord, to lease approximately 10,567 square feet of rentable area located on a portion of the second (2^nd) floor of the building municipally known as 375 University Avenue, and to have the leased premises designated as a Municipal Capital Facility.

The Government Management Committee requested the Chief Corporate Officer to submit a further report to the Government Management Committee, analysing the number of cars used by the City and the utilization of these cars, such report to include a cost benefit analysis.

This report provides the results of a preliminary review to determine if the City can benefit from the use of car share vehicles to supplement the City’s fleet.  It also assesses the potential benefit of introducing additional technology to manage City vehicles.  This report was requested by Government Management Committee at its meeting March 11, 2010.

Two companies in Toronto offer short-term rental to their members of vehicles parked throughout the City.  A preliminary review indicates that the use of privately-owned car share vehicles could potentially benefit the City of Toronto by providing additional access to vehicles for occasional use.  Fleet Services will propose the use of car-share vehicles to its client Divisions.  If there is demand among the Divisions, Fleet Services will issue a competitive purchasing call and report on usage in the next Green Fleet Plan update.

City Council on July 6, 7 and 8, 2010, adopted the following:

1.         Council grant authority for the City to select Hewlett-Packard (HP) Inc., software products as a "Standard" to implement an Enterprise Systems Management Strategy.  Such software products to be acquired by a competitive RFQ process from the authorized resellers.

The Government Management Committee recommends that:

1.         Council grant authority for the City to select Hewlett-Packard (HP) Inc., software products as a "Standard" to implement an Enterprise Systems Management Strategy.  Such software products to be acquired by a competitive RFQ process from the authorized resellers.

The purpose of this report is to obtain concurrence from Council on staff recommendation to select a specific computer software product set, manufactured by Hewlett-Packard (HP) Inc. for the implementation of software tools that will monitor and manage the City’s data centre computer hardware, network, applications, databases and other information technology assets, known as Enterprise Systems Management Strategy Project (ESM).

This product selection has been determined as optimal for the City as a result of an independent consulting review and recommendations completed by OnX Enterprise Solutions (OnX) Ltd. of the City’s needs and an assessment of products that provide these tools. The selection of HP to provide these tools considered functionality, ease of integration and maintenance, as well as cost.

Future software product requirements will be undertaken by a competitive Request For Quotation (RFQ) process from the authorized resellers.

City Council on July 6, 7 and 8, 2010, adopted the following:

1.         City Council grant approval, subject to Operating Budget approval in each year to renew the contracts listed in Appendix A to the report (June 3, 2010) from the Deputy City Manager and Chief Financial Officer, Deputy City Manager Cluster A, and Deputy City Manager, Cluster B, for a period of five (5) years, at a cost not to exceed $12,158,994.68.60 net of HST recoveries for 2011, $12,122,441.62 net of HST recoveries for 2012, $15,920,844.08 net of HST recoveries for 2013, $16,421,773.50 net of  HST recoveries for 2014 and $17,120,857.21 net of HST recoveries for 2015 for a total amount not to exceed $73,744.911.07 net of HST recoveries over the five (5) year period.

2.         City Council grant authority for City Divisions to negotiate and enter into contracts to renew the contracts listed in Appendix A to the report (June 3, 2010) from the Deputy City Manager and Chief Financial Officer, Deputy City Manager, Cluster A, and Deputy City Manager, Cluster B, for a period of up to five (5) years, all in accordance with this Staff Report, City Policies and Procedures and in a form satisfactory to the City Solicitor.

The Government Management Committee recommends that:

1.         City Council grant approval, subject to Operating Budget approval in each year to renew the contracts listed in Appendix A to the report (June 3, 2010) from the Deputy City Manager and Chief Financial Officer, Deputy City Manager Cluster A, and Deputy City Manager, Cluster B, for a period of five (5) years, at a cost not to exceed $12,158,994.68.60 net of HST recoveries for 2011, $12,122,441.62 net of HST recoveries for 2012, $15,920,844.08 net of HST recoveries for 2013, $16,421,773.50 net of  HST recoveries for 2014 and $17,120,857.21 net of HST recoveries for 2015 for a total amount not to exceed $73,744.911.07 net of HST recoveries over the five (5) year period.

2.         City Council grant authority for City Divisions to negotiate and enter into contracts to renew the contracts listed in Appendix A to the report (June 3, 2010) from the Deputy City Manager and Chief Financial Officer, Deputy City Manager, Cluster A, and Deputy City Manager, Cluster B, for a period of up to five (5) years, all in accordance with this Staff Report, City Policies and Procedures and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek City Council authority to renew information technology systems maintenance sole source contracts listed in Appendix A, which have exceeded the $500,000 cumulative threshold as per Municipal Code Chapter 195-Purchasing, Section 9B and 9C, for a period of five (5) years starting January 1, 2011 to December 31, 2015.

The contracts listed in Appendix A are for software and hardware support and maintenance services for various software applications and hardware throughout the City of Toronto which can only be provided by the vendors listed in Appendix A due to proprietary reasons.  Historically a Staff Report was prepared on an annual basis to City Council.  In 2007 the Purchasing and Materials Management Division and the Information &Technology Division recommended a three (3) year approval with the expectation to negotiate savings with vendors.  The Information & Technology Division has estimated savings in the range of $10 million over the three (3) year period.  Purchasing and Materials Management Division and the Information &Technology Division are now recommending a five (5) year approval with the expectation that staff can negotiate further savings with vendors.

This report requests City Council’s approval for amendments to the City's record retention by-law, Municipal Code Chapter 217, Records, Corporate (City).  These amendments add new schedules and repeal superseded retention schedules.  The inclusion in the by-law of new record retention schedules that supersede those of the former municipalities enables consistent administration of the City’s information.  

The City of Toronto Act 2006 does not allow for the destruction of City records unless their authorized retention period has expired.  Records that have enduring legal, administrative, and historical value need to be preserved.  The secure and authorized destruction of City records helps protect the privacy of citizens whose personal information resides in these records.  Administrative costs for storing City records continue to be managed within the existing budgetary constraints while supporting effective access to relevant and current information by City administrators and citizens.

The Board of Health on June 1, 2010, considered a report (May 14, 2010) from the Medical Officer of Health and the Director, Purchasing and Materials Management, entitled " Sole Source Contract for the Provision of Proprietary Software Purchases, Professional Services, and Software Maintenance from CSDC Systems Incorporated ".