The Office of the Auditor General, City of Toronto
The Office of the Integrity Commissioner, City of Toronto
The Toronto Lobbyist Registrar
WITH RESPECT TO
Co-operation and Collaboration in Part V Duties
A. The Auditor General, the Integrity Commissioner, the Lobbyist Registrar and the Ombudsman (the Officers) have certain duties set out in Chapter 3 and Chapter 140 of the Toronto Municipal Code, and PART V of the City of Toronto Act, 2006;
B. There may be circumstances in which the Officers have concurrent or overlapping roles in advising, interpreting or conducting inquiries, investigations, audits or examinations, as the case may be (hereinafter referred to as “inquiries” or “inquiry”) into matters;
C. There may be interests and benefits to the City of Toronto which would result from the co-operation in advice, interpretation and inquiries by the Officers, including fairness, efficiency, effectiveness and public confidence;
D. This Memorandum of Understanding supersedes and replaces all previous memoranda of understanding among the Officers and/or their predecessors;
NOW THEREFORE, THE OFFICERS AGREE TO THE FOLLOWING:
The objective of this Memorandum of Understanding is to set out a framework to support co-operation among the Officers in order to:
This Memorandum of Understanding includes the following:
Information, including case specific information containing personal information where necessary, may be shared between the Officers for the following purposes:
Non-case specific information may also be shared between the Officers for the following purposes:
Information shared under this Memorandum of Understanding will only be used for the purpose(s) for which it was originally shared.
Each Officer will treat information with respect to all matters that come to his or her knowledge in the course of their duties in accordance with each Officer’s responsibilities under the City of Toronto Act, 2006, including the duty of confidentiality under subsections 161(1) and (2), 169(3), 173 and 181. All reports and documents prepared by an Officer remain the property of that Officer and when such reports and documents are provided to another Officer, they are shared on the understanding that they will not be disclosed, copied or distributed without permission.
Each Officer will notify the other Officer(s) of any legally enforceable demand for information furnished under this Memorandum of Understanding and before complying with the demand, the Officer from whom the information was demanded will assert all appropriate legal exemptions or privileges with respect to the information as may be available.
This Memorandum of Understanding will come into force on the day it is signed.
The Officers agree to consult with each other regularly to review the terms of this Memorandum of Understanding, to ensure that its terms best meet the mutual objectives set out herein.
The terms of this Memorandum of Understanding may be amended by mutual agreement in writing among the Officers.
This Memorandum of Understanding remains in effect until it is amended by mutual agreement in writing among the Officers.
Upon the appointment of a new Officer, this Memorandum of Understanding shall remain in effect until it is amended by mutual agreement in writing among the Officers.
Any Officer may terminate this Memorandum of Understanding by providing 30 days written notice to the other Officers.
All confidentiality provisions remain in force after termination of the Memorandum of Understanding.
DATED THIS 16th day of June, 2020 DATED THIS 16th day of June, 2020
[Original Signed] [Original Signed]
Beverly Romeo-Beehler Jonathan Batty
Auditor General Integrity Commissioner
City of Toronto City of Toronto
DATED THIS 16th day of June, 2020 DATED THIS 17th day of June, 2020
[Original Signed] [Original Signed]
Cristina De Caprio Susan Opler
Lobbyist Registrar Ombudsman
Toronto Lobbyist Registrar City of Toronto