Early Learning & Child Care partners can find Contract & Finance Management information below. For further information please contact a Children’s Services staff as listed in the A-Z list of Licensed Child Care Centres.
|
Requirement |
Deadline |
Program Type |
|---|---|---|
| Budget Submission | November 30, 2025
(Extensions will not be approved) |
|
| Operating Information Online Form (OIOF) | November 23, 2025 |
|
|
In-Year Licensed Expansions
(e.g., New Child Care Centre locations, new age group served, increase in licensed capacity)
|
Ongoing |
Group Child Care Centres
|
|
Before & After School Expansions (BASP)
|
September BASP expansions must be submitted according to the expansion schedule | Kindergarten & School Age Before and After School (BASP) Programs |
| Licensed Expansions | 5th of Each Month | Home Child Care Agencies |
| 2025 WEG/HCCEG & Pay Equity Reconciliation | Q1 2026 (TBD) | All programs that received:
Note: Reconciliation for Pay Equity is required if total aggregate funding from all funding types from TCS is under $20,000 per calendar year. |
| 2026 WEG/HCCEG Application | March 27, 2026 | Wage Enhancement Grant (WEG) and Home Child Care Enhancement Grant (HCCEG) funding for 2026 |
| 2026
CWELCC Cost Reviews |
Ongoing | Child Care Centres and Home Child Care Agencies in CWELCC |
| Mid-Year Reporting For the period: |
|
|
| July 1 - December 31, 2025 | January 22, 2026 | |
| January 1 to June 30, 2026 | July 18, 2026 | |
| July 1 - December 31, 2026 | January 21, 2027 | |
| Submission of Audited Financial Statements | Within 4 months of the agency's fiscal year-end | All Program Types as per Audit Guidelines for Agencies |
| Annual Attestations and Standardized Financial Reporting | TBD | Child Care Centres and Home Child Care Agencies in CWELCC |
| Summer Day |
May 5, 2027
|
Summer Day Programs use a three-year budget cycle. Budget Submissions are required in 2027 for 2028-2030. |
|
May 5, 2026
|
Letter of Intent and confirmation of program operation are required annually. | |
| September 22, 2026 | Summer Day Program Statistics | |
| Supplementary Capital Funding (SCF) & Start Up Grant | Submit invoices within 12 months after receipt of advance payment or approval letter |
|
| General Services Information
(Excluding hours of operation for Group Child Care)
(i.e. Contact & User Management, Languages spoken by the staff, Language Immersion Program, Dietary Services and School Escort) |
Ongoing, as changes occur |
|
| AQI Assessment | Completed every 2 years |
|
| Exigences | Date limite | Type de programme |
|---|---|---|
| Soumission du budget | 30 novembre 2024 |
|
| Formulaire d'information sur l'opérateur | 30 novembre 2024 |
|
| Demandes d'expansion
Nouveaux emplacements de garde en groupe, nouveaux âges desservis, augmentation des capacités de fonctionnement, modification des heures de service ou de licence |
Calendrier à déterminer | Centres de garde en groupe et agences de garde à domicile |
| Expansions avant et après l'école (BASP) | Calendrier à déterminer | Expansions avant et après l'école maternelle et pour les enfants d'âge scolaire |
| Réconciliation des subventions (PWE; HCCEG; Équité salariale) | 12 février 2025 | Tous les programmes ayant reçu:
Subvention provinciale d'amélioration des salaires (PWE) et financement de la subvention d'amélioration des services de garde à domicile (HCCEG) en 2024 Note: La réconciliation pour l'équité salariale est requise uniquement si le financement total de tous les types de financement de TCS est inférieur à 20 000 $ par an. |
| Rapports semestriels Pour la période :
1er juillet - 31 décembre 2024 |
22 janvier 2025 18 juillet 2025 21 janvier 2026 |
|
| Programme d'été | 5 mai 2025 | Les programmes d'été utilisent un cycle budgétaire de trois ans. Les soumissions de budget sont requises en 2025 pour 2025-2027. |
| 5 mai 2025 | Une lettre d'intention et une confirmation de l'opération du programme sont requises chaque année. | |
| 22 septembre 2025 | Statistiques du programme d'été | |
| Soumission des états financiers audités | Dans les 4 mois suivant la fin de l'exercice fiscal de l'agence | Tous les types de programmes conformément aux Lignes directrices d'audit pour les agences Audit Guidelines for Agencies |
| Soumissions de l'attestation annuelle et du modèle financier standardisé | Dans les 4 mois suivant la fin de l'exercice fiscal de l'agence | Services de garde en groupe et agences de garde à domicile dans le financement CWELCC |
| Subvention pour les petits capitaux / la santé et la sécurité | Dans les 12 mois suivant l'approbation de la subvention, ou la réception de tout paiement anticipé. |
Tous les programmes avec subvention de frais sont éligibles pour recevoir la subvention pour les petits capitaux / la santé et la sécurité |
| Informations générales sur les services
(Excluant les heures d'ouverture pour les services de garde en groupe) |
En continu, au fur et à mesure des changements |
|
| Évaluation AQI | Complété tous les 2 ans |
|
Agencies with an existing Service Agreement with Toronto Children’s Services that are considering a closure or relocation of their child care centre (temporary or permanent) must contact their District Consultant for further information. Contact information can be found in the A-Z Listing.
In accordance with Section 3.3 of the 2025 CWELCC Cost-Based Funding Guideline, the Ministry of Education requires Toronto Children’s Services (TCS) to review the costs of selected group child care centers and home child care agencies who are participating in the CWELCC program. The centers and agencies will be selected based on criteria defined by the Province, which prioritizes those with child care locations with the high top up allocations in 2025.
Per the Ministry’s Guideline, the goal of these cost reviews is not to reduce quality, but to gradually shift the overall cost of providing child care towards more standardized costs as represented by benchmark allocations.
TCS has initiated the Cost Review process and will apply the Ministry’s criteria to identify selected centres and agencies for the 2025 Cost Review. Selected centers and agencies will receive formal notification by email from TCS, including detailed instructions on required information and next steps.
If you have any questions, please contact tcsfunding@toronto.ca.
Per Section 3.2 of the CWELCC Cost-Based Funding Guideline, at the end of each funding year, licensees must submit an Annual Attestation and a Standardized Financial Reports (SFRs) for each eligible centre or agency. This requirement applies to all group child care centres and home child care agencies participating in the CWELCC program. If you have any questions, please contact tcsfunding@toronto.ca.
Following year-end, licensees must submit SFRs to Toronto Children’s Services (TCS), reporting eligible costs incurred from January to December of the applicable funding year. The SFRs provide a detailed breakdown of eligible costs and are essential for assessing compliance with eligibility and funding requirements.
In addition to the SFRs, licensees must submit an Annual Attestation signed by an officer with appropriate signing authority (i.e., a director or equivalent). The attestation confirms that CWELCC cost-based funding has been used in accordance with its intended purpose, within the parameters established by TCS.
TCS is required to review and assess the accuracy and compliance of submitted SFRs and may adjust funding as necessary. To support TCS’s assessment of the SFRs, licensees must also complete and submit a Survey, which provides additional information on how costs are allocated across programs and funding sources.
Agencies with a Service Agreement with the City of Toronto may receive payments in advance of delivering services to children and families. Canada-Wide Early Learning and Child Care (CWELCC) funding, along with fee subsidy advances for child care centres and home child care agencies, are typically issued on a monthly basis. Payments for EarlyON Child and Family Programs, Every Child Belongs (Special Needs Resourcing), Pay Equity, and Wage Subsidy funding are processed quarterly. All funds are generally deposited into your bank account by the fifth business day of the month in which the payment is due. Please contact your District Consultant if you have any payment-related questions.