Training Modules

Important training modules for staff who work in shelters and 24-hour respite sites.

SMIS Training for Improving Housing Outcomes

The Shelter Management Information System (SMIS) now provides workers with tools to help service users access housing and identify supports they may be eligible for. These housing-focused changes are part of the Service Triage, Assessment and Referral Support (STARS) tool, which provides a standardized way to understand service users’ support needs and better connect people to available housing opportunities using Toronto’s Coordinated Access system.

Modules

Introduction

Introduction (3 minutes)

Mandatory for: All SMIS users

The Introduction provides an overview of the training modules and learning goals. It provides background information about why changes were made to SMIS and the work done to design the changes with input from frontline staff, service users and lived experience experts, sector leaders and user experience design experts.

Intake and Triage (Modules 1-5)

Module 1 – Personal Information, Living Situation & Contact Information (12 minutes)

Mandatory for: All SMIS users

This training provides SMIS users with information about the new questions in the “Personal Information,” “Living Situation” and “Contact Information” sections of the intake.

Module 2 – Client Details (20 minutes)

Mandatory for: All SMIS users

This training provides SMIS users with information on the new mandatory demographic questions and the purpose and value of collecting this information. Collecting demographic information can help identify the barriers faced by service users and improve service delivery.

Module 3 – Support Needs & Triage (20 minutes)

Mandatory for: All SMIS users

This training provides SMIS users with information on the new section in the SMIS Intake called “Support Needs” and how to identify and document a client’s supports needs and support level.

Module 4 – Income & Identification (6 Minutes)

Mandatory for: All SMIS users

This training provides SMIS users information on what has changed in the Income and Identification sections. This training also covers the importance of capturing a client’s income source and uploading and tagging each piece of identification.

Module 5 – Family Intake (12 Minutes)

Mandatory for: Family or co-ed shelters and outreach programs that serve families

This training provides SMIS users with instructions for how to add family members to a Head of Household intake for families or couples, and how to properly record the level of support for an entire household.

Attachments

Module 6 – Attachments (20 Minutes)

Mandatory for: All SMIS users

This training provides SMIS users with information on how to upload, view, and archive documents in the Intake and Triage, the Housing Checklist, and the Attachments Modules. The training identifies the importance of entering accurate document type information, and how identification and housing-related documents will be displayed in different modules in SMIS.

Housing Checklist

Module 7 – Housing Checklist (30 Minutes)

Mandatory for: Housing workers/counsellors/caseworkers, supervisors, and managers

This training provides staff who provide housing-focused case management services information on the new “Housing Checklist” module. This module supports workers in ensuring clients have all documentation required to secure housing opportunities and to complete housing applications, as well as to connect clients with housing-related services and resources they may be eligible for.

Updating discharge information using the 14-Day Discharge Window

Module 8 – 14-Day Discharge Window (10 Minutes)

Mandatory for: All SMIS users

This training reminds SMIS users that the discharge field (for bedded programs) and end of service field (for service programs) are editable for up 2 weeks after initial discharge. This is to ensure that staff are accurately capturing housing outcomes and other discharge and end of service dispositions.

Client-Level Report for Case Managers

Module 9 – Client-Level Report for Case Managers (20 Minutes)

Mandatory for: Housing workers/counsellors/caseworkers, supervisors, and managers

This training supports supervisors and staff who conduct housing-focused case management to access and use SMIS data to support improved service navigation and housing outcomes for service users. The training focuses on how to access client level reports, how reports can help with case management, and how to safeguard client information.

Self-guided Information Session: SMIS Incident Report Module

This self-guided information session provides participants an overview of recent changes made to the Incident Report (IR) module in SMIS. The Incident Report module has been updated to support documentation of workplace violence. The information session provides details on the exact changes made to the IR module, a refresher on the definition of workplace violence, and guidance on determining if an incident meets the definition of workplace violence. In addition, the session provides an introduction to the Behavioural Risk Alert Safety System (BRASS) which is an upcoming change to the IR module that will support communicating potential risk of workplace violence across the shelter system.

Review the Incident Report Module Information Session

Infection Prevention and Control (IPAC)

This training was developed by Toronto Public Health to support staff in homelessness settings learn about Infection Prevention and Control (IPAC) measures. The objective of this training is to help employees who work in shelters and 24-hour respite sites to increase their knowledge in IPAC and become familiar with IPAC best practices. This curriculum consists of the following modules that are required to be completed in the prescribed order.

Please review our general IPAC resources and references to supplement the curriculum. Once you complete each module please print the certificate of completion and send it to your Manager/Supervisor.