Shelter Management Information System (SMIS)
SMIS eliminated time-consuming manual tasks and paper forms streamlining shelter operations and improving client services. Shelter staff can now quickly find available beds throughout the system and speed up client intake, admission and discharge.
The following information is designed to assist shelter staff who are using SMIS.
User Manual
The SMIS User Manual is now available online in accessible PDFs.
Guidelines
Hostel Services Guidelines – SMIS Implementation 2010-34
SMIS Role Access Guide
Health Alert-2012-42
Privacy
SMIS Privacy Guidelines
SMIS Privacy Guideline Templates
Training and Documentation
SMIS Basic/Case Management Training Schedule and Details
Training Registration Form
Technical Requirements
Frequently Asked Questions
Correcting Incorrect Personal Client Information
SMIS Report Details 2014
Quick Reference Guides
Lived Last 12 Months Quick Reference Sheet
Client Management Quick Reference
Case Management Quick Reference
Discharge Dispositions & Reasons Reference Sheet
Adding/Editing Rooms and Beds
Release Notes for New Versions
SMIS Release notes December 2019
Release Notes – December 2017
Service Demand Enhancements User Guide December 2017
Release Notes – May 2017
Communications
Client Brochure
Client Poster
Staff Brochure
Collection of Information Notice
Collection of Information Phone Script
The Collection of Information Notice has been translated into the 14 languages: Arabic, Chinese, Chinese (Traditional), Dari, Farsi, French, Hungarian, Korean, Polish, Punjabi, Russian, Spanish, Tamil and Vietnamese.
Forms
Guide for Reporting Death of a Shelter Resident
Death of a Shelter Resident Reporting Form
User Guideline (City Shelters)
Please check this site regularly for new information for SMIS users as it becomes available.