This project is no longer active. The following information is provided for archival purposes.

Sub-committees

Sub-committees are small working groups which are formed to help distribute the EA planning tasks and workload among CEAT members. Sub-Committees have no voting or decision making capabilities. Work that is done at the sub-committee level is then brought before the full CEAT group for consideration of sub-committee recommendations. Discussion, voting and decisions are only made at the full CEAT meetings.

• General Terms of Reference Common to all Sub-Committees

Project Administration

• Establishment of draft CEAT Project Plan (DCPP), critical events, precedents and timeframe for Terms of Reference and Environmental Assessment.

• Tracking of CEAT’s budget spent YTD as provided by City Council, including disbursement of honourariums, development of annual budgets.

• Based on the evolution of the DCPP, begin work on an “Activity-Based Budget” to help provide an ongoing analysis on the value and forecast needed in City’s capital budget creation for this project.

• Review and consideration of the financial component of alternatives considered in the EA.

• Liaison with Ministry of the Environment, City Integrity Commissioner, City Ombudsman

• Review other EA Terms of Reference and EAs that may provide guidance and assistance.

• Review City Council’s Code of Conduct and ethics issues identified by CEAT members.

• Creating and maintaining a lobbyist registry, establish a policy for receiving gifts.

• Review of Member’s Agreements.

• Development of a plan on how to summarize, categorize, quantify, the results from the first 11 sessions to be used both in the ToR and the 2nd round of Public Presentations.

• Liaise with the City Solicitor office and John Tidball of Miller Thomson (ToR Legal consultant) on a legal opinion and interpretation of the new upcoming City Act (Municipal Act 2001 and Bill 53) and scope of power both for garbage collection decisions that the City can make, and how much jurisdiction they have, and other ToR related legal questions.

Research and Development

• Develop a research and education plan for CEAT members, including development of site tours of solid waste management facilities.

• Review technical papers and bring relevant information to CEAT’s attention.

• Provide input into the development of technology evaluation criteria.

• Receive unsolicited information and proposals from technology vendors.

• As part of the exploration of evaluation methodology and our 2nd round of meetings, begin to explore various Life Cycle Analysis models with the academic community and Health Impact Assessments with Toronto Public Health’s, Environment Protection Office.

• Continue to review and evolve the CEAT EA backgrounder 10 questions with the goal of presenting to the general CEAT group in November.

Education and Communication

• Research education needs and requirements of the public around waste, ToR and EA issues and develop applicable education and advertising  plan for Public Consultation.

• Participate with staff in the development, timing of a consultation plan, its rollout, and collection of public input and feedback for ToR and EA.

• Work with staff on development of all materials, graphics and media for use in all project communications.

• Assist in the preparation of “presentations” to Works Committee by CEAT.

• Develop CEAT logo and identity with all media.

• Prepare responses to correspondence at the request of the Chair.

Ad Hoc Investigating

• Created by the CEAT Chair and or Vice Chair and mandated to do work on immediate CEAT related problems or needs that require a particular end or purpose.

• From time to time CEAT will form sub-committees to assist in carrying out its mandate.

• Participation on sub-committees on the part of CEAT members will be undertaken on an equitable basis to ensure even distribution of workload and broad participation.

• CEAT Sub-Committees are bodies that undertake detailed review and consideration of options within their respective areas of responsibility as mandated by CEAT.

• Sub-Committees are established as advisory bodies that do not have a decision-making function. As such, their role is to make recommendations to the main CEAT body.

• Each sub-committee will have a minimum of three members. Members will be selected by CEAT. Quorum will be a minimum of two members in the case of a three-person sub-committee, or fifty percent plus one in the case of larger sub-committee membership.

• A Chair and Secretary will be selected from among the sub-committee members. The Chair will be responsible for: calling meetings; setting agendas; and reporting out to CEAT. The Secretary will be responsible for taking meeting summary notes, including: date of meeting; location; time; members present and other parties; summary of the discussion; recording of action items; and recording recommendations to CEAT.

• CEAT will consider recommendations from sub-committees in the form of a “Committee of the Whole”.

• The Chair and Vice-Chair of CEAT will hold membership on all sub-committees on an ex-officio basis.