Fall transition to City’s new source-to-pay tool – SAP Ariba – As part of the City’s transformation of its supply-chain operations, Purchasing and Materials Management is launching SAP Ariba for sourcing and contract management. The tool will enable web-based collaboration and improved communication between the City and its suppliers, resulting in a better customer experience.

City Hall Security Screening & Impacts on Bidders/Proponents

City Hall has introduced new security screening which may result in security requesting a bidder or proponent to open their submission prior to submitting it to Purchasing and Materials Management on the 18th Floor, West Tower, City Hall.  If this occurs, please follow the directions of security.  Security will apply a tape to reseal the submission prior to your submitting it to Purchasing and Materials Management.

We apologize for the inconvenience.

Learn what fees and documents are needed to prepare and launch your bid for City business:

Browse available City contracts using the Online Call Document System for an up-to-date list of Request for Proposals (RFPs), Request for Quotations (RFQs), Request for Expression of Interest (REOI), and Tenders.

View Call Document Summaries free of charge to get all the important information you need when deciding if a business opportunity is right for you.

The Online Call Document System lists City contracts in the following areas:

View the Call Document Summary with Adobe Reader without any commitment to purchase.

Once you have found a relevant opportunity, purchase and download only those contract documents that you wish to submit at a pay-per-document fee. (Fees listed below)

Tender call (contract) documents with blueprint drawings will be listed on the Online Call Document System, but will not be available for online purchase and can be picked up at our City Hall location:

Toronto City Hall
19th Floor, West Tower
100 Queen Street West
Monday through Friday
8:30 a.m. to 4:30 p.m.

If you wish to browse and purchase call/contract documents in person can still do so at our City Hall location listed above.

The City will send you an email notifying you of any additional addenda or attachments that have been posted since you purchased your call/contract document.

Please read contract/call documents, addenda and any attached files carefully for a full list of submission requirements. Specifically, ensure that you conform to contract/call documents’ stated dates for Public Openings and Call Closings.

Public Openings

All contract/call documents are publicly opened by the Purchasing & Materials Management Division, starting at 12:01 p.m. on the contract/call document closing date in the Public Opening Room at Toronto City Hall, 18th Floor, West Tower.

Contract/Call Closings

All contract/call document closings and public openings are in accordance to the Municipal Code, Purchasing Bylaw, Chapter 195.

Submissions for all contracts/calls must be received by 12 noon on the contract/call document closing date to:

Purchasing & Materials Management division
Toronto City Hall
18th Floor, West Tower
100 Queen Street West

Ensure that your company is not suspended or disqualified from bidding for City contracts by checking the list of Suspended and Disqualified Firms.

Contract/Call documents fees are in accordance to the City’s current Council approved Bylaw 12-2007, Schedule 4, Appendix C, Chapter 441.

Tender call documents with blueprint drawings and Tender call documents without blueprint drawings will be charged different fees.

The Online Call Document System accepts AMEX, VISA or MasterCard. Please note prices are in Canadian dollars and call document payments are non-refundable

Call Document Pages Fee
less than 25 pages $25.00 + $3.25 HST = $28.25
25-49 pages $50.00 + $6.50 HST = $56.50
50 or more pages $100.00 + $13.00 HST = $113.00
Purchase of Drawings/Plans $25 + $3.25 HST =  $28.25