Policy Statement

The health and safety of City employees is a priority. The City of Toronto is committed to taking every precaution reasonable in the circumstances for the protection of the health and safety of workers from the hazard of COVID-19. Vaccination is a key element in the protection of City employees against the hazard of COVID-19. This Policy is designed to protect City employees working with Contractors. To this end City Contractors in specific situations are required to send fully vaccinated individuals to work on City contracts with City employees.

Background and Current Situation

Full vaccination has been shown to be effective in reducing COVID-19 virus transmission and protecting vaccinated individuals from severe consequences of COVID-19 and COVID-19 variants including the Delta variant currently circulating in Ontario.

Given the continuing spread of COVID-19, including the Delta variant, within Ontario, the compelling data demonstrating a higher incidence of COVID-19 among the unvaccinated population and the increasing levels of contact between individuals as businesses, services, and activities have reopened, it is important for the safety of City employees to work alongside fully vaccinated individuals performing work on behalf of City Contractors in order to protect themselves against serious illness from COVID-19 as well as to provide indirect protection to others, including colleagues.

Application

This policy applies to contracts and contractors, including subcontractors, where there is sustained or regular in-person interaction with City employees in the performance of the work under that contract.

City contractors for certain divisions may have obligations in addition to this policy under division-specific policies regarding COVID-19 vaccination or under regulations, legislation or guidelines applicable to them.

Continued Compliance with all Health and Safety Precautions

Unless a legislated or regulatory exemption applies, all City of Toronto contractors are expected and required to continue to comply with applicable health and safety measures to reduce the hazard of COVID-19, including but not limited to compliance with established workplace access controls (e.g. screening), wearing a mask or face covering, using provided PPE, maintaining appropriate physical distancing and self-monitoring of potential COVID-19 symptoms when at work or while otherwise engaged in City business.

Responsibilities

Divisions are responsible for the administration of this policy.

Divisional Contract Administrators/Project Managers are expected to:

  • ensure that contractors have provided confirmation that individuals sent to perform work have been fully vaccinated;
  • ensure the contract is managed in accordance with the contract terms and conditions, and;
  • avoid gathering personal health information of contractor employees to confirm compliance with this policy.

Vaccination Requirement

Where this policy applies, by October 30, 2021, all City of Toronto contractors are required to assign individuals who are fully vaccinated with a COVID-19 vaccine series to perform contract requirements.

Proof of Vaccination

The City of Toronto requires contractors to provide a written attestation that the individuals assigned have been vaccinated.

Ongoing Monitoring and Assessment of COVID-19 Workplace Safety Measures

The City will continue to closely monitor its COVID-19 risk mitigation strategy and the evolving public health information and context, to ensure that it continues to optimally protect the health and safety of employees in the workplace and the public that they serve. To that end, and in consultation with Toronto Public Health and occupational health and safety experts, the City will continue to assess other available workplace risk mitigation measures, including, for example, requiring proof of a negative COVID-19 test, etc. If it is determined that additional precautions are necessary, the City may decide to deploy new measures (including at an individual level) to protect employees and the public from COVID-19, and may amend this policy accordingly and/or communicate the required precautions to impacted employees and contractors.

Consequences of Non-Compliance with Policy

Contractors who do not comply with this policy may be subject to the City exercising its available contract remedies, up to and including termination of the contract.  

Related policies/requirements

COVID-19: Mandatory Vaccination Policy

Effective Date

September 29, 2021